[2020] UGHCCD 134
The court found that the applicant had demonstrated sufficient grounds that it was impracticable for Stanbic Uganda Holdings Limited to convene a physical Annual General Meeting due to government restrictions on public gatherings in response to the COVID-19 pandemic. The Companies Act 2012, specifically section 142,...
Source-derived case information.
- Citation
- [2020] UGHCCD 134
- Parties
- Applicant: Oscar Kambona; Respondent: Stanbic Uganda Holdings Limited
- Court
- HC: Civil Division (Uganda)
- Jurisdiction
- Uganda
- Case Number
- MISCELLANEOUS CAUSE NO. 108 OF 2020
- Procedural Posture
- Miscellaneous Cause / Ruling on Application for Leave to Convene Annual General Meeting by Electronic Means
- Outcome
- application granted
- Judges
- Musa Ssekaana, J
- Legal Topics
- Company Meetings, Covid 19 Restrictions, Electronic Meetings, Statutory Compliance
- Source Language
- en
Source-derived case record
Summary, issues, holding and outcome
More case intelligence is available
Unlock the full research layer for this judgment.
Parties
Oscar Kambona
Applicant
Stanbic Uganda Holdings Limited
Respondent
Procedural Posture
Miscellaneous Cause / Ruling on Application for Leave to Convene Annual General Meeting by Electronic Means
Legal Issues
- 1 Whether the court should grant leave to Stanbic Uganda Holdings Limited to convene its Annual General Meeting by electronic means due to COVID-19 restrictions.
- 2 Whether the company can depart from its Articles of Association requiring physical meetings in light of statutory and public health constraints.
Ratio Decidendi
The court found that the applicant had demonstrated sufficient grounds that it was impracticable for Stanbic Uganda Holdings Limited to convene a physical Annual General Meeting due to government restrictions on public gatherings in response to the COVID-19 pandemic. The Companies Act 2012, specifically section 142, empowers the court to authorize alternative arrangements for company meetings when compliance with the articles or statutory requirements is impracticable. The court was satisfied that holding the AGM by electronic means, subject to regulatory oversight and compliance with applicable laws and notices, would enable the company to fulfill its statutory obligations and protect...
Court Disposition
application granted
Orders
- Stanbic Uganda Holdings Limited is granted leave to convene the Annual General Meeting for the year ended 31st December 2019 by electronic means, subject to obtaining a prior no-objection from Uganda Securities Exchange and complying with all applicable notices issued under the Uganda Securities Exchange Listing...
- The costs of this application are to be met by the company.
Full Case Text
Judgment text and source record
29 paragraphs
# **THE REPUBLIC OF UGANDA**
# **IN THE HIGH COURT OF UGANDA AT KAMPALA**
## **(CIVIL DIVISION)**
## **MISCELLANEOUS CAUSE NO. 108 OF 2020**
# **IN THE MATTER OF THE COMPANIES ACT 2012 AND**
#### **IN THE MATTER OF STANBIC UGANDA HOLDINGS LIMITED**
# **AND**
### **IN THE MATTER OF AN APPLICATION BY OSCAR KAMBONA**
## **BEFORE HON. JUSTICE SSEKAANA MUSA**
## **RULING**
This is an application is brought under sections 142 of the Companies Act and Order 38 r 6(h) of the Civil Procedure Rules.
The applicant was represented by Paul Mbuga.
The applicant is seeking orders that;
- 1. *Stanbic Uganda Holdings Limited* is granted leave to convene the Annual General Meeting for the year ended 31st December 2019 by electronic means, subject to obtaining a prior no-objection from Uganda Securities Exchange and complying with all applicable notices issued under the Uganda Securities Exchange Listing Rules 2003 and the law. - 2. The costs of this application be provided for.
The main grounds for this application are;
- a) That the applicant is a member of Stanbic Uganda Holdings Limited with effect from 21st January 2007 and is registered as a Member Number 112054 (holding 21,500,000 ordinary shares) on the Company Register of Members. - b) The Company is a public company that is listed on the Main Investment Market Segment of the Uganda Securities Exchange. The Company has approximately 22,500 members both local and foreign. - c) It is a requirement for the company to convene an Annual General Meeting in respect of every concluded financial year in accordance with the Company's Articles of Association registered on 24th March 2019, the Companies Act 2012, the Uganda Securities Exchange Listing Rules 2003 and the Capital Markets Corporate Governance Guidelines 2003. The company's Articles of Association require that any Annual General Meeting of the Company must be physically convened with a quorum of at least 7 members entitled to attend the meeting present physically in person. - d) It is currently impractical to convene a meeting of the company in a usual manner and in accordance with the manner prescribed in the Articles of Association, owing to the various restrictive measures implemented by the Government of Uganda to combat the spread of the novel corona virus disease [Covid-19]. Covid-19 was declared a pandemic by the World Health Organisation on 11th March 2020 and a notified health emergency in Uganda by the Minister of Health on 17th March 2020. - e) The public health measures implemented by the Government of Uganda include a blanket ban on public meetings, and the effect of this measure is that members of the company cannot convene in-person at a designated venue to attend the business ordinarily conducted at the Company's Annual General Meetings.
- f) It is essential that the company convenes the Annual General Meeting for the year ended 31st December 2019 soon to comply with the statutory requirement for a public company to hold an annual meeting of the members within 15 months of the last such meeting. It is also essential for the Annual general Meeting to take place as soon so that the members of the company can consider and approve the resolutions that are reserved for their mandate and that are important for the governance, management and operations of the Company. - g) It is appropriate for the Company to be granted leave of court to convene and hold the Annual General Meeting by Electronic means ( such as tele/video conferencing) or other virtual platforms provided by the Company. - h) Further to ensure that the interests of all members of the company are protected, the Company shall submit an electronic Annual General Meeting plan to USE and obtain a no-objection in accordance with USE's Guidelines.
This court entertained the matter and heard the submissions of counsel for the applicant. The applicant's counsel oral submissions based on the application and the supporting affidavit, and this Court has considered them in arriving at this decision.
This court under section 33 of the Judicature Act is empowered to give any remedies sought in a matter if properly brought before the court. It provides;
*The High Court shall, in the exercise of the jurisdiction vested in it by the Constitution, this Act or any written law, grant absolutely or on such terms and conditions as it thinks just, all such remedies as any of the parties to the cause or matter is entitled to in respect of any legal or equitable claim properly brought before it, so that as far as possible all matters in controversy between the parties may be completely and finally determined* *and all multiplicities of legal proceedings concerning any of those matters are avoided*.
The applicant's problem or dilemma in this matter is in simple terms, she cannot hold a meeting to direct the affairs of the company since the government banned all public meetings in order to combat the spread of Corona virus [(Corvid-19].
The **Companies Act** envisages such situations and is ably provided for under section 142 which provides as follows;
*(1) Where for any reason it is impracticable to call a meeting of a company in any manner in which meetings of that company may be called or conduct the meeting of the company in the manner prescribed by the articles of this Act, the court may of its own motion or on application of any director of the company or of any member of the company who would be entitled to vote at the meeting order a meeting of the company be called, held and conducted in the manner the court thinks fit.*
The applicant has set out the reasons and grounds why the company is unable to hold a meeting in the manner provided under the Articles of Association and the justification for such a meeting; to enable the company operate smoothly and convene the necessary company meetings and this court is satisfied with the said reasons and grounds.
Under the current circumstances and legal regime, the company cannot convene a physical meeting due to its large membership of about 22,500. The Public Health (Control of COVID-19) Rules 2020 banned public gatherings and meetings.
In the circumstances, *Stanbic Uganda Holdings Limited* is granted leave to convene the Annual General Meeting for the year ended 31st December 2019 by electronic means, subject to obtaining a prior no-objection from Uganda Securities Exchange and complying with all applicable notices issued under the Uganda Securities Exchange Listing Rules 2003 and the law.
The costs of this application are to be met by the company.
It is so ordered.
**SSEKAANA MUSA JUDGE 11th/06/2020**