Kabwe v BP Zambia Limited (S.C.Z. Judgment 10 of 1997) [1997] ZMSC 25 (13 July 1997)

BANK OF ZAMBIA v JOSEPH KASONDE (1996) S. J. (S. C.) SUPREME COURT M. S. CHAILA, CHIRWA AND MUZYAMBA, JJ. 30TH JULY AND 10TH DECEMBER, 1996. Flynote Employment Law – Master and Servant -Wrongful dismissal - Reinstatement th Headnote The plaintiff was employed by the defendant in January,1989, as a clerical officer. His duties involved the processing of invoices for approval before payment in respect of stationery, insurance and fuel. On the procedure of obtaining fuel, it was common cause that the plaintiff would carry with him invoice book on going to the garage and he would be accompanied by a security officer who would carry a security fuel book. At the garage the vehicles would be filled with petrol, then the plaintiff, the driver security officer and the petrol attendant would sign the invoice book. The security officer would then enter in his book the vehicle number, the amount of fuel put in and cost and the driver’s name. The driver would sign the security fuel book. On 4 December, 1991 the plaintiff was questioned by security personnel of the defendant on alleged dishonesty involving the fuel invoices. A few days later he received a suspension letter, the suspension was indefinite and he was put on half salary. The plaintiff was later put on a disciplinary charge of dishonest conduct contrary to section 6.5 (a) (ii) of the Bank of Zambia Disciplinary Code. He wrote an exculpatory statement in which he still pleaded ignorance and requested for invoice numbers, vehicle numbers, drivers’ names and date when he is alleged to have conducted himself dishonestly. This information was not given to him. In August,1992, he appeared before a disciplinary committee where he was then told that the service station involved was Standard Auto Filling Station. He admitted signing the invoices because his signature was on them. The plaintiff then asked for the security fuel book, the book was called but was never brought. In November 1992 the plaintiff was called before the disciplinary committee again and was told that they were ready to pas their verdict and he was asked if he had any questions. The plaintiff then reminded them of the questions raised at the last meeting in relation to the security fuel book. On 3 summary dismissal letter. rd December,1992 he received his He appealed and his appeal was dismissed. He sued the defendant in the High Court which ordered that the plaintiff be reinstated. The defendant appealed. Held: (iii) (iv) The Respondent was wrongfully dismissed because the disciplinary code was not followed in dismissing the Respondent. Reinstatement is rarely granted unless there are special circumstances which make it the only equitable decision. Cases referred to : (1) Vine v National Dock Labour Board [1956] 3 All E. R .939 Francis v Municipal Councillors of Kuala Lumpur Citation (2) Zambia Airways v Gershom Mubanga S. C. J. No. 5 of 1992 (3) Contract Haulage v Kamayoyo [1982] Z. R. 13 (4) Mr. F. J. Mensah, Achimota Chambers For the Appellant: For the Respondent: Mr. M. F. Sikatana of Veritas Chambers ________________________________________ Judgment CHIRWA, J. S.: delivered the Judgment of the Court. This is an appeal by the Bank of Zambia, hereinafter referred to as the defendant for that is what it was in the court below, against the judgment of the High Court in favour of Joseph Kasonde, hereinafter referred to as plaintiff, where it was adjudged that the plaintiff be reinstated in his former job with all his benefits following his dismissal. th The undisputed facts are that the plaintiff was employed by the defendant in January 1989 as a clerical officer. His duties involved the processing of invoices for approval before payment in respect of stationery, insurance and fuel. On the procedure of obtaining fuel, it was common cause that the plaintiff would carry with him invoice book on going to the garage and he would be accompanied by a security officer who would carry a security fuel book. At the garage the vehicles would be filled with petrol, then the plaintiff, the driver security officer and the petrol attendant would sign the invoice book. The security officer would then enter in his book the vehicle number, the amount of fuel put in and cost and the driver’s name. The driver would December,1991, the plaintiff was asked to see Mr. Mwansa, sign the security fuel book. On 4 a security investigations officer who in turn told him to see Mrs Chikumbi another security officer where he was told that they had enough evidence to prove that on a certain day the plaintiff had gone to Levi Filling Station with three vehicles to fill in fuel but that one of these vehicles was parked at the bank already refueled while another was in the garage. He was asked for the invoices but the plaintiff pleaded ignorance of the said invoices. He asked for invoice numbers so that he checks and bring the original, he was told that he should just produce the invoices or else things would not be good for him. The plaintiff then asked for the names of the drivers, the security officer and the vehicle numbers he was told not to waste their time but was only given the name of the security officer as Mr kaluba Mazeba. Mr kaluba Mazeba was called and asked to give details but he failed. The group was then joined by a senior security officer by the name of Nenechi who advised the plaintiff to cooperate and bring the invoices or else they would recommend for his suspension. The plaintiff still told them that he could not bring something he did not know. The plaintiff was then asked to give a statement to Mrs Chikumbi. A statement was recorded which the plaintiff however said it was not his and he signed in anger. A few days later he received a suspension later, the suspension was indefinite and he was put on half salary. The plaintiff was later put on a disciplinary charge of dishonest conduct contrary to section 6.5 (a) (ii) of the Bank of Zambia Disciplinary Code. He wrote an exculpatory statement in which he still pleaded ignorance and requested for invoice numbers, vehicle numbers, drivers’ names and date when he is alleged to have conducted himself dishonestly. This information was not given to him. In August 1992 he appeared before a disciplinary committee where he was then told that the service station involved was Standard Auto Filling Station. He admitted signing the invoices because his signature was on them. The plaintiff then asked for the security fuel book, the book was called for but was never brought. In November 1992 the plaintiff was called before the disciplinary committee again and was told that they were ready to pass their verdict and he was asked if he had any questions. The plaintiff then reminded them of the questions raised at the last meeting in relation to the security fuel book. On 3 appealed and his appeal was dismissed. rd December,1992 he received his summary dismissal letter. He On the evidence the learned trial judge found that the plaintiff was dismissed for the alleged dishonesty which involved fuel invoices. She accepted that with the system in place at the defendant’s place, any anomalies would easily be detected because of the number of people signing the invoices and the security fuel book. She found that the invoices allegedly involved were never produced to the plaintiff and ever in court. She finally found that the allegation of dishonesty was not proved and therefore the dismissal of the plaintiff was wrongful and she found that there were special circumstances in this in which the court could order reinstatement. The special circumstances were put by the learned trial judge as: “In this case, I have found that the allegations against the plaintiff are unsubstantiated. The fate of the other players he should have worked with or if they were exonerated is unknown. The defendant bank is a public institution and those running it must adhere to the principles of fair play. Dismissals based on misconduct must be on proved grounds. All employees should enjoy equal treatment under the ruling regulations. My considered view is that there are special circumstances to warrant this court to exercise its discretion in favour of the plaintiff. I accordingly order that the plaintiff should be reinstated to his former job and paid all his arrears of salary and benefits from the date of his suspension up to date.” Although the memorandum of appeal alludes to challenging the finding of the learned trial judge that the dismissal was wrongful, the appeal was argued mainly against the order of reinstatement. It is therefore plain that the appeal against this finding was abandoned. In the same vein the finding by the learned trial judge that the allegations of dishonesty leveled against the plaintiff were not proved was not argued on appeal, therefore it stands. Having said so, we will now consider whether the learned trial judge was wrong in exercising her discretion in ordering the reinstatement of the plaintiff in his former job with all the benefits. In arguing the appeal, Mr. Mensah submitted that the relationship between the plaintiff and the defendant was an ordinary master and servant relationship which could be terminated by either party and if there was any wrongful termination, the only remedy was damages and not reinstatement. He submitted that this point was well explained in the case of Vine v National Dock Labour Board (1) where it was said that in ordinary master and servant relationship, the relationship is effectively terminated even if it terminated summarily or by giving insufficient notice although in breach of contract and the remedy is damages. It was submitted that in Vine (1) case the dismissal was found to be invalid because the law under which he was dismissed was not followed. Mr. Mensah further referred to the case of Francis v Municipal Councillors of Kuala Lumpur (2) where it was reiterated that the remedy of reinstatement is rarely granted unless there are special circumstances and the case of Vine (1) was specifically referred to. Mr. Mensah tried to distinguish the Zambia Airways v Mubanga (3) case from the present case saying that in Mubanga’s case the procedure was not strictly followed and also there were persons on the committee who were interested persons; and that although reinstatement was ordered, he was paid damages instead. In reply Mr. Sikatana for the plaintiff submitted that the findings of the learned trial judge were correct. The allegations against the plaintiff were vague and unknown even to the person who is said to have recorded a statement from the plaintiff and they were not proved even at a disciplinary committee stage. From the system used in procuring fuel, it is clear that the plaintiff could not alone falsify invoices because of the number of people required to sign also there was a further protection of the security fuel book. It was further submitted that the court below correctly accepted the plaintiff’s evidence that he never volunteered the statement attributed to him and that he signed in anger. On the evidence before her the learned trial judge was correct to find that there were special circumstances in the case which showed that damages would not be enough. We have seriously considered the evidence and the judgment in the court below and submissions before us. Looking at the evidence before the court below, we cannot fault the finding of the learned trial judge that the allegations against the plaintiff were not proved. Even the charge of dishonest conduct lacks particulars and details to enable anyone defend himself. It does not give the date (s) of the misconduct and what the misconduct was . It is alleged that investigations revealed that the plaintiff fraudulently raised false invoices purporting to have paid for petrol for Bank of Zambia motor vehicles. What are those invoices? Details such as dates, invoice numbers and the amount involved are not given. In fact they allege that he paid for them , so what is the loss to the defendant. They don’t allege that he wanted a refund. Throughout, the plaintiff pleaded ignorance of these invoices right from the beginning when he was first interviewed, at the disciplinary committee meeting and when he was charged. He kept on asking for details and the same were not forthcoming. It seems it was a fishing expedition by the defendant because the statement recorded from the plaintiff does not state why a statement was required from him to show what they were investigating. Even the recorder of the statement , stated in court that she had not details. None of the defendants’ witnesses gave details of what they were investigating. We are sure up to now they do not know. If the defendants were following their disciplinary code in charging the plaintiff they should have given all the details. Also the service station changed from Levi to Standard Auto Filling Station. In essence their disciplinary code was not followed; it was straightforward wrongful dismissal. The court was left with the question of what remedy to give to the plaintiff. The plaintiff prayed for reinstatement. It is trite law that the remedy of reinstatement is granted sparingly, with great care and jealously and with extreme caution. The learned trial judge was very much seized with this principle of the law and she found that in this case there were special circumstances which we can numerate as follows:- (iv) (v) (vi) the allegations against the plaintiff were unsubstantiated. the fate of the other players he should have worked with or if they were exonerated is unknown. the defendant is a public institution and those running it must at all times adhere to the principles of fair play. Dismissals based on misconduct must be on proven grounds. All employees should enjoy equal treatment under the ruling regulations. And we may add a further factor in this case and that is that the plaintiff had been dismissed for dishonest conduct. This is a very serious stigma to carry with which the plaintiff cannot easily get employment especially in Zambia now with a lot of unemployment. This stigma cannot be atoned by damages; it can only be atoned by the defendants themselves. We are aware of what we said in Contract Haulage v Kamayoyo but the circumstances of this case take it out from the normal master servant cases where damages would be adequate. Reinstatement is the only equitable and reasonable remedy so that the defendant may atone the stigma pinned on the plaintiff. We are of the view that the learned trial judge was right in granting the remedy of reinstatement prayed for by the plaintiff that the case does contain those special circumstances under which it can cautiously and jealously be granted. We would therefore dismiss this appeal with costs both here and in the court below. The defendant has other avenues open to it such as early retirement package. To be more fair the arrears due attract interest at 15% per annum up to date of reinstatement and thereafter 6%. (4) Appeal dismissed