Access to Motor Vehicle Information Regulation

(Consolidated up to 266/2025) ALBERTA REGULATION 140/2003 Traffic Safety Act ACCESS TO MOTOR VEHICLE INFORMATION REGULATION Table of Contents 1 Definitions 2 Release of information 3 Agreement 4 Notification 5 Driver ’ s abstract 7 Repeal 8 Expiry 9 Coming into force Definitions 1 In this Regulation, (a) “Act” means the Traffic Safety Act ; (b) “Commissioner” means Commissioner as defined in the Access to Information Act ; (c) “information” means personal driving and motor vehicle information as defined in the Act; (d) “law enforcement” means law enforcement as defined in the Access to Information Act ; (d.1), (d.2) repealed AR 86/2021 s2; (e) “public body” means a public body as defined in the Access to Information Act; (f) “registry agent” means a registry agent as defined in Schedule 12 of the Government Organization Act . AR 140/2003 s1;35/2006;86/2021;142/2025 Release of information 2 (1) The Registrar may, on request, release information, (a) on the Registrar’s motor vehicle information system, collected and compiled for the purpose of identifying licensed operators and registered owners of motor vehicles to ensure responsibility and accountability for their actions with respect to motor vehicles, only for that purpose or for a use consistent with that purpose, (a.1) only to a federal, provincial or territorial government, only for the purpose of registering vehicles and licensing drivers, (a.2) only to the Interprovincial Record Exchange managed by the Canadian Council of Motor Transport Administrators, only for the purpose of providing the information to an eligible government under clause (a.1), (a.3) only to the Canadian Police Information Centre, only for the purpose of providing the information to an eligible public body or a law enforcement agency under clause (j), (b) only for the purpose of complying with an enactment of Alberta or Canada or with a treaty, arrangement or agreement made under an enactment of Alberta or Canada, (c) only for any purpose in accordance with an enactment of Alberta or Canada that authorizes or requires the release, (d) only for the purpose of complying with a subpoena, warrant or order issued or made by a court, person or body having jurisdiction to compel the production of information or with a rule of court that relates to the production of information, (e) only to an officer or employee of a public body, the Registrar, an agent of the Registrar or to a member of the Executive Council, if the information is necessary for the performance of the duties of the officer, employee or member or if the disclosure is necessary for the delivery of a program or service, (f) only for the purpose of enforcing a legal right that the Government of Alberta or a public body has against any person, (g) only for the purpose of (i) collecting a fine or debt owing by an individual to the Government of Alberta or to a public body, or to an assignee of either of them, or (ii) making a payment owing by the Government of Alberta or by a public body to an individual, (h) only for the purpose of determining or verifying an individual’s suitability or eligibility for a program or benefit offered by a public body pursuant to an enactment, if the individual has applied for the program or benefit, (i) only to the Auditor General, an employee of a public body or a person under contract with a public body for audit purposes, (j) only to a public body or a law enforcement agency in Canada to assist in an investigation (i) undertaken with a view to a law enforcement proceeding, or (ii) from which a law enforcement proceeding is likely to result, (j.1) repealed AR 86/2021 s3; (j.2) only to the Équité Association for the purposes of investigating theft, fraud, possession of stolen property or any other illegal activity, offence or crime related to or associated with motor vehicles, (k) only so that the spouse, relative or friend of a deceased or severely injured or ill individual may be contacted, if the Registrar is satisfied that the circumstances warrant the release of the information, (l) only for research purposes, including statistical research, only if (i) the research purpose cannot reasonably be accomplished unless that information is released in individually identifiable form, and (ii) any record linkage is not harmful, as determined by the Registrar, to the individuals the information is about and the benefits to be derived from the record linkage are clearly in the public interest, (iii) repealed AR 86/2021 s3, (m) only to a person for use in or for the purposes of, a proceeding before a court or quasi‑judicial body, (n) only to the Chief Electoral Officer, if the information is necessary for the performance of the duties of the Chief Electoral Officer, (o) only if the Registrar believes, on reasonable grounds, that the release will avert or minimize an imminent danger to the health or safety of any person, (o.1) only to a commercial parking company for the purposes of managing parking in a parking lot in Alberta, if (i) the information consists of the name and address of the owner of a motor vehicle that was parked in the parking lot without proof of payment of the required fee for parking in that parking lot displayed in accordance with the instructions posted in that parking lot, and (ii) there are notices clearly and conspicuously placed at the entrance to and at several other places in the parking lot, in a form satisfactory to the Registrar, that state that the owner of the parking lot may obtain from the Registrar of Motor Vehicles the name and address of the owner of any motor vehicle that is parked in the parking lot without displaying proof of payment of the required fee in accordance with the posted instructions, (o.2) only to a municipal parking authority, a public body or a law enforcement agency for the purpose of enforcement of a parking restriction in Alberta, or (p) only if the individual the information is about has consented to its release in accordance with subsection (3). (2) The request for information and the release of information referred to in subsection (1) must be in a form and manner satisfactory to the Registrar. (3) For the purposes of subsection (1)(p), the consent of an individual to the release of that individual’s information (a) must be in writing, dated and signed by the individual, (b) must identify the information to be released, (c) must specify to whom the information may be released and for what purpose the information may be used, and (d) must be given for a specified period of time that shall not exceed 3 years, unless otherwise prescribed by the Registrar. (4) Despite subsection (3), consent for the purposes of subsection (1)(p) may be given (a) if the individual is deceased, by the individual’s executor or administrator if the information is to be used in the administration of the individual’s estate, (b) if there is a guardian or trustee appointed for the individual under the Adult Guardianship and Trusteeship Act , by the guardian or trustee of the individual if the information is to be used in the carrying out of the powers or duties of the guardian or trustee, (c) if a power of attorney has been granted by the individual, by the individual’s attorney if the information is to be used in the carrying out of the powers or duties granted in the power of attorney, or (d) if the individual is a minor, by the parent or guardian of the minor. (5), (6) and (7) Repealed AR 86/2021 s3. AR 140/2003 s2;80/2004;194/2005;35/2006;112/2006; 68/2008;168/2010;31/2012;86/2021;266/2025 Agreement 3 (1) Before releasing any information pursuant to section 2, the Registrar, or any person acting on behalf of the Registrar, must ensure that the person to whom the information is to be released enters into an agreement with the Registrar in accordance with this section and that the agreement is filed with the Registrar. (2) The form of the agreement referred to in subsection (1) must be satisfactory to the Registrar, and must specify that (a) the applicant must not use or release the information except for the purpose for which it was requested, and (b) the applicant shall not contravene (i) any information management policies as set out in the agreement, including those respecting the retention and destruction of the information, and (ii) any requirements as set out in the agreement respecting audits by the Registrar for compliance with agreements or of the applicant’s information management practices. (3) The Registrar may refuse to release information to the recipient if, in the Registrar’s opinion, the recipient has contravened subsection (2). AR 140/2003 s3;86/2021 Notification 4 (1) Before releasing any information pursuant to a request under section 2, the Registrar must publish a notification (a) on the Registrar’s website maintained on the Government of Alberta website, (b) regarding the information to be or not to be released by the Registrar, including information regarding (i) the categories of information to be or not to be released, (ii) the channel or method by which information is to be released, (iii) a description of any new motor vehicle information product to be used to release information, (iv) the person or category of persons to whom the information is or is not to be released, and (v) requirements respecting information that may be released for the purposes referred to in section 2(1)(d) and (m), (c) that states that, on request by a person, information may or may not be released in accordance with clause (b) for the purposes set out in this Regulation, and (d) that includes the date of the publication and a statement that any person may, within 60 days after the date of publication under this subsection, ask the Commissioner to review the decision of the Registrar in accordance with Part 3, Division 2 of the Access to Information Act . (2) Repealed AR 86/2021 s5. (3) On the issuance of the notification in accordance with subsection (1), notice is deemed to have been given for the current and any future releases of the category of information and of the person or category of persons to whom the information is released or not released, as described in the notification, for the purposes of notice under Part 3, Division 2 of the Access to Information Act . (4) On the coming into force of any amendments to section 2, a new notification must be issued in respect of any request for information pursuant to those amendments in accordance with subsection (1). (5) In this section, “motor vehicle information product” means a specific compilation of motor vehicle information released by the Registrar as a product. AR 140/2003 s4;35/2007;86/2021;142/2025 Driver ’ s abstract 5 (1) The Registrar, on request, (a) must release an abstract of the driving record of a person to that person, and (b) may release an abstract of the driving record of a person (i) for the 3‑year period or a greater period preceding the request as permitted by the Registrar, to (A) an insurer selling motor vehicle insurance, (B) an insurance agent or insurance broker directly selling motor vehicle insurance on behalf of an insurer, or (C) CGI Information Systems and Management Consultants Inc. when acting as an intermediary for an insurer, insurance agent or insurance broker referred to in paragraph (A) or (B) if the abstract is required for the purpose of determining whether to grant or maintain motor vehicle insurance in respect of that person and the person to whom the abstract is to be released has obtained the consent of the policy holder in accordance with subsection (2), (i.1) repealed AR 213/2020 s2, (i.2) to an officer or employee of a public body, the Registrar or an agent of the Registrar, if the abstract is necessary for the performance of the duties of the officer, employee, Registrar or agent of the Registrar or if the abstract is necessary for the delivery of a program or service, (ii) to a peace officer, (iii) to an employer or prospective employer of that person, for the purpose of determining that person’s suitability for employment, if the employer or prospective employer has a written authorization from that person authorizing the abstract to be released to the employer or prospective employer, (iv) to a parent or guardian of that person if, under the law, that person requires the signature of that parent or guardian on that person’s operator’s licence application, (v) to a lawyer of that person if the lawyer has a written authorization from that person authorizing the abstract to be released to that lawyer, or (vi) to an individual if that individual is personally known to the person who is the subject of the abstract and the individual (A) has a written authorization from the person who is the subject of the abstract authorizing the abstract to be released to that individual, (B) signs a statutory declaration in the office of a registry agent in a form acceptable to the Registrar, and (C) affirms that the request is for the purpose of providing the abstract to the person who is the subject of the abstract. (c) repealed AR 57/2013 s2. (1.1) Before releasing an abstract of the driving record of a person under subsection (1)(b)(i.2) or (1)(b)(ii), the Registrar may require the person requesting the release to obtain the consent of the person to whom the abstract relates. (1.2) Repealed AR 86/2021 s6. (2) For the purposes of subsection (1)(b)(i) or (1.1), consent may be given in writing, electronically or orally, if the Registrar has approved the manner by which consent is given. (2.1) For the purposes of subsection (1)(b)(iii), (v) and (vi), consent must be given in writing and must satisfy the requirements in section 2(4). (3) Repealed AR 86/2021 s6. AR 140/2003 s5;80/2004;194/2005;57/2013;86/2021 6 Repealed AR 140/2003 s7. Repeal 7 Section 6 is repealed. Expiry 8 For the purpose of ensuring that this Regulation is reviewed for ongoing relevancy and necessity, with the option that it may be repassed in its present or an amended form following a review, this Regulation expires on April 30, 2029. AR 140/2003 s8;57/2013;34/2018;86/2021;266/2025 Coming into force 9 This Regulation, except for sections 1, 5 and 6, comes into force on May 1, 2004.