Local Authorities Emergency Planning and Preparedness Regulation

Local Authorities Emergency Planning and Preparedness Regulation, M.R. 159/2016 The Emergency Measures Act , C.C.S.M. c. E80 Regulation 159/2016 Registered December 20, 2016 bilingual version (HTML) Table of Contents Section 1-2 Definitions and application 3 Required standards 4-5 Local emergency response control groups 6-7 Municipal emergency coordinator 8-11 Emergency management programs and emergency plans 12 Review of program and plans 13 Mandatory exercises 14-17 General provisions Schedule DEFINITIONS AND APPLICATION Definitions 1 The following definitions apply in this regulation. "Act" means The Emergency Measures Act . («  Loi  ») "hazard and risk assessment" means a hazard and risk assessment prepared by a local authority under section 8. (« évaluation des dangers et des risques ») "local emergency response control group" means a group of persons established by a local authority as a local emergency response control group under clause 8(1)⁠(b) of the Act. (« groupe contrôle de mesures d'urgence locale ») "municipal emergency coordinator" means a person appointed by a local authority under clause 8(1)⁠(c) of the Act. ( «  coordonnateur municipal des mesures d'urgence ») M.R. 16/2022 Regulation does not apply to federal local authorities 2 This regulation does not apply to a local authority described in clauses (g) to (i) of the definition "local authority" in section 1 of the Act. STANDARDS Required standards 3(1) An emergency management program, emergency plan or continuity plan that is adopted, reviewed or revised by a local authority must meet one of the following standards: (a) Canadian Standards Association ("CSA") standard Z1600; (b) harmonized National Fire Prevention Association ("NFPA") standard 1600. Version of standard 3(2) For the purpose of subsection (1), a local authority's program or plan must comply with the version of either standard in effect at the time the program or plan was submitted to the coordinator. Act and regulations prevail 3(3) If there is a conflict between a standard described in this section and the Act or this regulation, the Act or regulation prevails. M.R. 16/2022 LOCAL EMERGENCY RESPONSE CONTROL GROUPS Membership of local emergency response control group 4 Each member of a local emergency response control group must be (a) an individual residing within the jurisdiction of the local authority; or (b) an employee of the local authority. But if, in the opinion of a local authority, there is no member of its local emergency response control group having the qualifications set out in clause (a) or (b) who is willing to be appointed as municipal emergency coordinator, the local authority may appoint a person not described in those clauses as a member of the local emergency response control group to allow that person to be appointed as municipal emergency coordinator. Responsibilities of local emergency response control group 5 In addition to other duties assigned by a local authority, a local emergency response control group for a local authority must (a) assist the authority's municipal emergency coordinator in preparing and coordinating emergency management programs for the authority; and (b) report to the local authority at least once each calendar year, in the manner required by the local authority, as to its activities in the previous calendar year. M.R. 16/2022 MUNICIPAL EMERGENCY COORDINATOR Qualifications of municipal emergency coordinator 6(1) A person appointed as a municipal emergency coordinator must (a) have (i) successfully completed each course listed in the Schedule, or (ii) been approved by the co-ordinator under section 7 as being eligible for appointment as a municipal emergency coordinator; and (b) meet any additional qualifications required by the local authority. Transitional 6(2) Despite subsection (1) and section 7, a person appointed as a municipal emergency coordinator before the coming into force of this subsection may remain in that position, even if the person has not successfully completed each course listed in the Schedule, provided that the person successfully completes each of those courses before three years after the day this subsection comes into force. Eligibility for appointment as a municipal emergency coordinator 7(1) A person who does not meet the requirements of subclause 6(a)⁠(i), but who wishes to be approved as eligible for appointment as a municipal emergency coordinator, may apply to the co-ordinator in a form and containing the information required by the co-ordinator. Co-ordinator may grant approval 7(2) The co-ordinator may, if satisfied after assessing an applicant's knowledge, training and experience that the applicant is suitably qualified, approve the applicant as being eligible for appointment as a municipal emergency coordinator. Approval may be subject to conditions 7(3) An approval under this section may be subject to any conditions that the co-ordinator considers reasonable. EMERGENCY MANAGEMENT PROGRAMS AND EMERGENCY PLANS Hazard and risk assessments 8 Each local authority must prepare a hazard and risk assessment that identifies all natural and human-made hazards and risks that could reasonably cause, in its geographic area of jurisdiction, (a) loss of life; (b) harm or damage to the safety, health or welfare of people; (c) damage to property or other economic impact; (d) damage to the environment; or (e) an interruption of a critical service. Emergency management programs — all hazards 9 Each emergency management program adopted, reviewed or revised by a local authority after the coming into force of this section must (a) assist the local authority to prepare for, respond to, recover from and mitigate any hazard or risk identified in its most recent hazard and risk assessment; (b) include information as to how residents can look after themselves and their families during an emergency or a disaster; and (c) provide for a public awareness campaign alerting residents to existing emergency management tools and where to obtain additional emergency and disaster information. M.R. 16/2022 Emergency plan to be part of the emergency management program 10 A local authority's emergency plan is to be part of its emergency management program. M.R. 16/2022 Continuity plan 11 Each emergency management program adopted, reviewed or revised by a local authority must contain a continuity plan. M.R. 16/2022 REVIEW OF PROGRAM AND PLANS Periodic review of program and plans 12(1) A local authority must review, and where it considers it appropriate, revise (a) its emergency management program and emergency plan at least once each year; and (b) its continuity plan at least once every two years. Exception 12(2) Despite subsection (1), a local authority must review, and where it considers it appropriate, revise, its emergency management program forthwith (a) when directed to do so by the minister; or (b) when the local authority becomes aware of a significant hazard or risk not identified in its most recent hazard and risk assessment. M.R. 16/2022 MANDATORY EXERCISES Definitions 13(1) The following definitions apply in this section. "full-scale exercise" means a role-playing exercise in which a major emergency or a disaster is simulated and personnel or other resources are deployed to simulate actions that would be carried out if the major emergency or disaster was actually occurring. (« exercice à grand déploiement ») "functional exercise" means a role-playing exercise in which participants carry out actions as if a major emergency or a disaster was actually occurring, but without a major emergency or disaster being simulated and without deployment of personnel or other resources. (« exercice fonctionnel ») "tabletop exercise" means a paper exercise in which participants problem solve a major emergency or a disaster situation among themselves and then discuss it. (« exercice sur table ») Mandatory tabletop exercises 13(2) A local authority must carry out a tabletop exercise at least once each year, unless an exercise under subsection (3) is carried out in that year. Mandatory functional exercises 13(3) A local authority must carry out a functional exercise or a full-scale exercise, that is approved by the co-ordinator as being of sufficient magnitude, at least once every four years. Post-event reporting 13(4) Within 90 days after completing an exercise under this section, a local authority must provide a written report on the exercise to the co-ordinator, in the form and containing the information required by the co-ordinator. GENERAL PROVISIONS Committee and group members must be individuals 14 Each (a) member of a committee established under clause 8(1)⁠(a) of the Act; (b) member of a local emergency response control group; and (c) person appointed as a municipal emergency coordinator under clause 8(1)⁠(c) of the Act; must be an individual. Municipal emergency coordinator for more than one local authority 15 If a person is appointed as the municipal emergency coordinator for more than one local authority, (a) the person must disclose the concurrent appointments in writing to each local authority that has appointed him or her; and (b) each of those local authorities must, after consulting with each other, include in their respective emergency plans a strategy agreed upon by each of the authorities for (i) determining the municipal emergency coordinator's responsibilities and priorities, and (ii) resolving operational conflicts involving the municipal emergency coordinator, in situations where the municipal emergency coordinator has concurrent obligations to more than one local authority. Plans must be in electronic format 16 An emergency plan or continuity plan submitted (or re-submitted) to the co-ordinator under section 8 or 8.3 of the Act must be in an electronic format satisfactory to the co-ordinator. This requirement also applies to proposed changes submitted under those sections. M.R. 16/2022 Mutual aid agreements 17 A mutual aid agreement under clause 8(1)⁠(e) of the Act must (a) be in writing; and (b) be appended to the emergency plan of each local authority that is a party to the agreement. SCHEDULE (Section 6) TABLE OF MINIMUM REQUIRED COURSES FOR MUNICIPAL EMERGENCY COORDINATOR QUALIFICATION NAME OF COURSE METHOD OF DELIVERY AND LENGTH OF COURSE COURSE DESCRIPTION EM200 - Concepts in Emergency Management Classroom delivery with participant guide. 2 days. EM200 is an in-depth study of the requirements of an emergency management program. Topics covered include: hazards, risk and vulnerability assessments and the concept of resilience; emergency planning; crisis communications; exercise programs; discussion-based exercise design and conduct; public education; and, program assessment tools. Case studies and past lessons are used extensively. EM201 - Emergency Plans Classroom delivery with participant guide. 1 day. This course centres on the steps required to develop community, departmental or organization-specific emergency plans. The primary focus is on municipal/community emergency plans and specific hazard plans identified by risk assessments. EOC200 - EOC Operations Classroom delivery with participant guide and exercise materials. 2 days. EOC Operations is the core EMO EOC course aimed at municipal, departmental or agency EOC staff. Course topics include: EOC primary functions and organizational structure; communication links; activation and demobilization guidelines; action planning; staffing considerations; managing operational information; and, worker care.