Joint Intake and Emergency Services by Designated Agencies Regulation

Joint Intake and Emergency Services by Designated Agencies Regulation, M.R. 186/2003 The Child and Family Services Authorities Act , C.C.S.M. c. C90 Regulation 186/2003 Registered November 10, 2003 bilingual version (HTML) Table of Contents Section 1 Definitions 2 Designation of designated agencies 3 Role of the mandating authority 4 Duties and powers of designated agencies 5 Providing services 6 Advertising central phone number 7 If another agency already providing services 8 Providing child protection services 9 Transferring responsibility re ongoing services 10 Managing records 11 Annual operating plans 12 Coming into force Schedule Definitions 1 The following definitions apply in this regulation. "Act" means The Child and Family Services Authorities Act . ( «  Loi  ») "child and family services" means child and family services under The Child and Family Services Act , The Adoption Act , and the regulations under those Acts. ( «  services à l'enfant et à la famille ») "designated agency" means an agency that has been jointly designated by the authorities to provide joint intake and emergency services in accordance with section 21 of the Act to all persons in a specified geographic region of the province. ( «  office désigné ») "intake and emergency services" means child and family services that are provided to persons (a) when services are first requested or required; or (b) when services are required on an emergency basis for the protection of a child. ( «  services d'accueil et d'urgence ») "mandating authority" means, in relation to an agency, the authority that has mandated, or is deemed to have mandated, that agency in accordance with Part I of The Child and Family Services Act . ( «  régie d'autorisation ») "record" means a record of information in any form, and includes information that is written, photographed, recorded or stored in any manner, on any storage medium or by any means, including by graphic, electronic or mechanical means, but does not include electronic software or a mechanism that produces records. ( «  document ») "service record" means a record in the custody or under the control of a designated agency that relates to providing intake and emergency services to a person or family. ( «  document interne ») Designation of designated agencies 2 The agencies listed in the Schedule have been jointly designated by the Northern Authority, the Southern Authority, the Metis Authority and the General Authority under subsection 21(1) of the Act to provide joint intake and emergency services within the geographic regions of the province described in the Schedule. Role of the mandating authority 3 Although the authorities jointly designate an agency as a designated agency, (a) the mandating authority of the agency has the duties and powers of an authority in relation to that agency; and (b) the agency is under the direction of its mandating authority. Duties and powers of designated agencies 4 In providing intake and emergency services, a designated agency (a) has the duties and powers of a child and family services agency as set out in The Child and Family Services Act , The Adoption Act and the regulations under those Acts; (b) must carry out the policies set out in the annual operating plan for the designated agency prepared by the authorities under subsection 11(1); and (c) must provide those services in accordance with standards established by the director. Providing services 5 A designated agency must (a) provide intake and emergency services for 24 hours each day; and (b) respond to all referrals or requests for services on a timely basis. Advertising central phone number 6 A designated agency must widely advertise a central telephone number within the geographic region where it provides intake and emergency services and must (a) list the telephone number in the appropriate telephone directories; (b) notify law enforcement agencies, schools and hospitals that are in the region as to the number; and (c) otherwise advertise the number as the authorities or the director may require. If another agency already providing services 7 If, in the course of providing child and family services, a designated agency determines that (a) a person or family is currently receiving services from another agency; or (b) a child is currently in the care of another agency; it must notify the other agency and, with that agency, develop a plan for providing services to the person or family. Providing child protection services 8 With respect to child protection under Part III of The Child and Family Services Act , a designated agency must, in particular, do the following: (a) determine whether a child is or might be in need of protection and, if so, take appropriate action to ensure the protection of the child; (b) investigate reports that a child is or might be in need of protection, including investigating allegations of abuse of a child; (c) apprehend a child in need of protection and take the child to, or leave the child in, a place of safety; (d) provide crisis stabilization services to ensure the safety and well-being of a child; (e) take the actions that an agency must take as set out in the Child Abuse Regulation , if it suspects that a child is or might be abused, including referring the matter to the child abuse committee of an appropriate agency operating within the geographic region of the designated agency, as determined by the authorities; (f) commence court proceedings as may be required under The Child and Family Services Act . Assessing need for ongoing services 9(1) After providing intake and emergency services to a person or family, a designated agency must determine if child and family services are required on an ongoing basis. Transfer to appropriate agency 9(2) If services are required on an ongoing basis, the designated agency must (a) determine the authority of service that is responsible for providing ongoing services to the person or family in accordance with the authority determination protocol established in Part 2 of the Child and Family Services Authorities Regulation ; (b) arrange to transfer responsibility for the person or family to the appropriate agency (the "receiving agency") in accordance with the authority determination protocol; and (c) forward the person's or family's service records to the receiving agency that will be providing ongoing services. Confirmation of transfer required 9(3) The designated agency must not transfer responsibility for the person or family to the receiving agency for ongoing services until it receives written confirmation from the receiving agency that it assumes responsibility for the person or family. Managing records 10 A designated agency has the same duties and powers that an agency has under The Child and Family Services Act , The Adoption Act and the regulations under those Acts with respect to managing records and allowing access to and disclosure of information from the records. Annual operating plan required 11(1) The authorities must, jointly with each other and in consultation with the proposed designated agency, prepare and submit to the director for approval, an annual operating plan describing how each designated agency will provide intake and emergency services. First annual operating plan 11(2) The first annual operating plan must cover the period beginning on the first day the designated agency provides services, and ending on March 31. But if that period is not more than six months, the plan must cover the period ending on the second March 31 after it begins. Subsequent annual operating plans 11(3) Subsequent annual operating plans must cover the period from April 1 of one year to March 31 of the next, and must be submitted to the director on or before September 1 of the year before the period begins. Changes to annual operating plan 11(4) The authorities must submit proposed changes to the annual operating plan to the director for approval, at least two months before the date the changes are to come into effect. Content of annual operating plans 11(5) An annual operating plan for a designated agency must include the following information: (a) the agency's name and the geographic region for which it is the designated agency; (b) the location of agency offices in the region that will provide joint intake and emergency services; (c) the central telephone number for the designated agency and the steps the designated agency has taken or will take to ensure that the central telephone number is widely advertised; (d) if the authorities have established a joint management board for the designated agency, the policies of that board with respect to providing joint intake and emergency services; (e) a list of child abuse committees operating within the geographic region of the designated agency; (f) a detailed description as to how the agency will provide intake and emergency services for 24 hours each day, including information as to the management and staffing of each agency office; (g) a list of services available in the region for dealing with emergencies; (h) a list of community service providers with a description of the alternative services they are able to provide and information as to the agency's relationship with them; (i) such other information as the director may require. Coming into force 12 This regulation comes into force on the day The Child and Family Services Authorities Act , S.M. 2002, c. 35, comes into force. SCHEDULE DESIGNATED AGENCIES Anishinaabe Child and Family Services Anishinaabe Child and Family Services is the designated agency to provide joint intake and emergency services within the following geographic regions: Parcel 1: That area contained within the following limits: Commencing at the point of intersection with the Northern shoreline of Lake Manitoba and Eastern limit of Township 32 Range 13 WPM, thence N'ly along the Eastern limit of Range 13 WPM to the point of intersection with the Northern limit of Township 40, thence E'ly along the Northern limit of said Township 40 to the point of intersection with the South Western shoreline of Lake Winnipeg, thence SE'ly along the South Western shoreline of said Lake Winnipeg to the point of intersection with the Eastern limit of Range 4 WPM, thence S'ly along the Eastern limit of said Range 4 WPM to NE 36-24-4 WPM, thence W'ly along the Northern limit of Township 24 to NE 33-24-4 WPM, thence S'ly along the Eastern limits of Sections 33, 28, 21, 16, 9 and 4-24-4 WPM to NE 33-23-4 WPM, thence E'ly along the Northern limit of Township 23 to NE 36-23-4 WPM, thence S'ly along the Eastern limit of said Range 4 WPM to NE 36-22-4 WPM, thence W'ly along the Northern limit of Township 22 to the point of intersection with the Eastern limit of NW ¼ 35-22-6 WPM, thence S'ly along the Eastern limit of said NW ¼ 35 to the Southern limit of PTH No. 68, being Plan 15172 WLTO, thence W'ly along the Southern limit of said PTH No. 68, being Plans 15172 and 15174 WLTO through Township 22 Ranges 6 and 7 WPM to the point of intersection with the Eastern limit of 36-22-8 WPM, thence S'ly along the Eastern limit of Range 8 WPM to the point of intersection with the North Eastern shoreline of Lake Manitoba, thence N'ly and W'ly along the North Eastern shoreline of said Lake Manitoba, including Peonan Point, to the point of commencement, which includes the reserves of Dauphin River First Nation, Lake Manitoba First Nation, Lake St. Martin First Nation, Little Saskatchewan First Nation and Pinaymootang First Nation (formerly Fairford). Parcel 2: The Islands in Lake Manitoba in Townships 21 and 22 Ranges 8 and 9 WPM as shown on Director of Surveys Plan No. 3563. Awasis Agency of Northern Manitoba Awasis Agency of Northern Manitoba is the designated agency to provide joint intake and emergency services within the reserves of the following First Nations: The reserves of Barren Lands First Nation, War Lake First Nation (formerly Ilford), God's Lake First Nation, Tataskweyak Cree Nation (formerly Split Lake), Northlands First Nation, Bunibonibee Cree Nation (formerly Oxford House), Sayisi Dene First Nation (formerly Churchill), Fox Lake First Nation, Manto Sipi Cree Nation (formerly God's River), York Factory First Nation and Shamattawa First Nation. Child and Family All Nations Coordinated Response Network Child and Family All Nations Coordinated Response Network is the designated agency to provide joint intake and emergency services within The City of Winnipeg and the R.M.s of Headingley, East St. Paul and West St. Paul, which area is described as follows: That area contained within the following limits: Commencing at the point of intersection with the Southern limit of the R.M. of Rosser and the Western limit of the R.M. of Headingley, thence E'ly and N'ly along the Southerly and Easterly limits of said R.M. of Rosser to the intersection of the Western limit of the R.M. of West St. Paul, thence N'ly and E'ly along the Western and Northern limits of said R.M. of West St. Paul to the intersection of the Western limit of the R.M. of Springfield, thence S'ly along the Western limit of said R.M. of Springfield to the intersection of the Northern limit of R.M. of Ritchot, thence SW'ly along the Northern limit of said R.M. of Ritchot to the intersection of the Eastern limit of the R.M. of Macdonald, thence N'ly and W'ly along the Eastern and Northern limits of said R.M. of Macdonald to the intersection of the Western limit of said R.M. of Headingley, thence N'ly along the Western limit of said R.M. of Headingley to the point of commencement. Child and Family Services of Central Manitoba Children's Aid Society of Central Manitoba, operating as Child and Family Services of Central Manitoba, is the designated agency to provide joint intake and emergency services within the following geographic region: That area contained within the following limits: Commencing at the point of intersection with the Southern boundary of the Province of Manitoba and the Eastern limit of the R.M. of Louise, thence N'ly and W'ly along the Eastern and Northern limits of the R.M. of Louise to the intersection with the S'ly Northern limit of the R.M. of Argyle, thence W'ly, N'ly and W'ly along the Northern, Eastern and Northern limits of the R.M. of Argyle to the intersection with the Eastern limit of the R.M. of South Cypress, thence N'ly along the Eastern limit of the R.M. of South Cypress to the intersection with the Southern limit of the R.M. of North Cypress, thence N'ly and W'ly along the Eastern and Northern limits of the R.M.s of North Cypress and Langford to the intersection with the Eastern limit of the R.M. of Rosedale, thence N'ly along the Eastern limit of the R.M. of Rosedale to the intersection with the Southern limit of the R.M. of McCreary, thence E'ly and N'ly along the Southern and Eastern limits of the R.M. of McCreary to the intersection with the Southern limit of the R.M. of Ste. Rose, thence N'ly along the Eastern limit of the R.M. of Ste. Rose to NE 12-23-14 WPM, thence E'ly along the Northern limits of Sections 7 to 12 (both inclusive)-23-13 WPM, Sections 7 to 12 (both inclusive)-23-12 WPM and Sections 7 and 8 and Lot 8-23-11 WPM to the intersection with the Western shoreline of Ebb and Flow Lake, thence S'ly, E'ly and N'ly along the Western, Southern and Eastern shorelines of Ebb and Flow Lake to the intersection with the Western shoreline of Lake Manitoba, thence S'ly and E'ly along the Western and Southern shorelines of Lake Manitoba to the intersection with the Eastern limit of the R.M. of Portage la Prairie, thence S'ly and E'ly along the Eastern and Northern limits of the R.M. of Portage la Prairie to the intersection with the Western limit of the R.M. of St. François Xavier, thence E'ly and S'ly along the Northern and Eastern limits of the R.M. of St. François Xavier to the intersection with the Northern limit of the R.M. of Cartier, thence S'ly along the Eastern limit of the R.M. of Cartier to the intersection with the Northern limit of the R.M. of Macdonald, thence E'ly and S'ly along the Northern and Eastern limits of the R.M. of Macdonald to the intersection with the Northern limit of the R.M. of Morris, thence E'ly, S'ly and W'ly along the Northern, Eastern and Southern limits of the R.M. of Morris to the intersection with the Eastern limit of the R.M. of Rhineland, thence S'ly along the Eastern limit of the R.M. of Rhineland to the intersection with the Southern boundary of the Province of Manitoba, thence W'ly along the Southern boundary of said Province to the point of commencement, but excluding the reserves of Dakota Plains First Nation, Dakota Tipi First Nation, Long Plain First Nation, Sandy Bay First Nation and Swan Lake First Nation. Child and Family Services of Western Manitoba Child and Family Services of Western Manitoba is the designated agency to provide joint intake and emergency services within the following geographic region: That area contained within the following limits: Commencing at the point of intersection with the Western boundary of the Province of Manitoba and the Northern limit of the R.M. of Russell, thence E'ly along the Northern Limits of the R.M.s of Russell and Silver Creek to the intersection of the Western limit of the R.M. of Rossburn, thence E'ly and S'ly along the Northern and Eastern limits of the R.M. of Rossburn to the intersection with the Northern limit of the R.M. of Park, thence E'ly and S'ly along the Northern and Eastern limits of the R.M. of Park to the intersection with the Northern limit of the R.M. of Clanwilliam, thence E'ly along the Northern limit of the R.M. of Clanwilliam to the intersection with the most W'ly limit of the Western limits of the R.M. of Rosedale, thence N'ly, E'ly and S'ly along the Western, Northern and Eastern limits of the R.M. of Rosedale to the intersection with the Northern limit of the R.M. of Langford, thence E'ly and S'ly along the Northern and Eastern limits of the R.M.s of Langford and North Cypress to the intersection with the Northern limit of the R.M. of South Cypress, thence S'ly along the Eastern limit of the R.M. of South Cypress to the intersection with the Northern limit of the R.M. of Argyle, thence E'ly, S'ly and E'ly along the Northern, Eastern and Northern limits of the R.M. of Argyle to the intersection with the most Northern limit of the R.M. of Louise, thence E'ly and S'ly along the Northern and Eastern limits of the R.M. of Louise to the intersection with the Southern boundary of the Province of Manitoba, thence W'ly and N'ly along the Southern and Western boundaries of said Province to the point of commencement, but excluding the reserves of Birdtail Sioux First Nation, Canupawakpa Dakota First Nation (formerly Oak Lake Sioux), Gambler First Nation, Keeseekoowenin First Nation, Rolling River First Nation, Sioux Valley Dakota Nation (formerly Sioux Valley) and Waywayseecappo First Nation. Cree Nation Child and Family Caring Agency Cree Nation Child and Family Caring Agency is the designated agency to provide joint intake and emergency services within the following geographic regions: Parcel 1: That area contained within the following limits: Commencing at the point of intersection with the Western boundary of the Province of Manitoba and the Northern limit of Township 93, thence E'ly along the Northern limit of said Township 93 to the point of intersection with the Eastern limit of Range 18 WPM, thence S'ly along the Eastern limit of said Range 18 WPM to the point of intersection with the Northern limit of Township 75, thence W'ly along the Northern limit of said Township 75 to the point of intersection with the said Western boundary of the Province of Manitoba, thence N'ly along the said Western boundary to the point of commencement, which includes the reserves of Mathias Colomb First Nation and Marcel Colomb First Nation. Parcel 2: That area contained within the following limits: Commencing at the Western boundary of the Province of Manitoba and the Northern limit of Township 61, thence E'ly along the Northern limit of said Township 61 to the Eastern limit of Range 13 WPM, thence S'ly along the Eastern limit of said Range 13 WPM to the Northern limit of Township 60, thence E'ly along the Northern limit of said Township 60 to the Eastern limit of Range 12 WPM, thence S'ly along the Eastern limit of said Range 12 WPM to the intersection with the Western shoreline of Lake Winnipeg, thence S'ly along the Western shoreline of Lake Winnipeg to the Northern limit of Township 40, thence W'ly along the Northern limit of said Township 40 to the intersection with the Eastern shoreline of Lake Winnipegosis, thence N'ly and W'ly along the Eastern and Northern shorelines of Lake Winnipegosis to the Northern limit of Township 46, thence W'ly along the Northern limit of said Township 46 to the Western Boundary of the Province of Manitoba, thence N'ly along the said Western boundary to the point of commencement, which includes the reserves of Chemawawin Cree Nation (formerly Easterville), Grand Rapids First Nation, Mosakahiken Cree Nation (formerly Moose Lake) and Opaskwayak Cree Nation (formerly The Pas), but excluding Spruce Island and Channel Island in Lake Winnipegosis in Townships 46 and 47, Ranges 20, 21 and 22 WPM. Parcel 3: Horse Island in Lake Winnipeg in Township 50, Ranges 11 and 12 WPM. Parcel 4: The reserves of Sapotaweyak Cree Nation (formerly Shoal River) and Wuskwi Sipihk First Nation (formerly Indian Birch). Dakota Ojibway Child and Family Services Dakota Ojibway Child and Family Services is the designated agency to provide joint intake and emergency services within the reserves of the following First Nations: Birdtail Sioux First Nation, Canupawakpa Dakota First Nation (formerly Oak Lake Sioux), Dakota Plains First Nation, Long Plain First Nation, Roseau River First Nation Government (formerly Roseau River), Sioux Valley Dakota Nation (formerly Sioux Valley) and Swan Lake First Nation. Island Lake First Nations Family Services Island Lake First Nations Family Services is the designated agency to provide joint intake and emergency services within the reserves of the following First Nations: Garden Hill First Nation, Wasagamack First Nation, St. Theresa Point First Nation and Red Sucker Lake First Nation. Kinosao Sipi Minisowin Agency Kinosao Sipi Minisowin Agency is the designated agency to provide joint intake and emergency services within the following geographic region: That area contained within the following limits: Commencing at the point of intersection with the Northern shoreline of Lake Winnipeg and Eastern limit of Township 56 Range 7 WPM, thence N'ly along the Eastern limit of Range 7 WPM to the point of intersection with the Northern limit of Township 61, thence E'ly along the Northern limit of said Township 61 to the point of intersection with the Eastern limit of Range 1 EPM, thence N'ly along the Eastern limit of said Range 1 EPM to the point of intersection with the Northern limit of Township 64, thence E'ly along the Northern limit of Township 64 to the point of intersection with the Eastern limit Range 6 EPM, thence S'ly along the Eastern limit of Range 6 EPM to the point of intersection with the Northern limit of said Township 61, thence E'ly along said Township to the point of intersection with the Eastern limit of Range 12 EPM, thence S'ly along the Eastern limit of Range 12 EPM to the Northern limit of Township 59, thence W'ly along the Northern limit of Township 59 to the point of intersection with the Eastern limit of Range 8 EPM, thence S'ly along the Eastern limit of Range 8 EPM to the point of intersection with the Northern limit of Township 54, thence W'ly along the Northern limit of Township 54 to the point of intersection with the Eastern limit of Range 2 WPM, thence S'ly along the Eastern limit of Range 2 WPM to the point of intersection with the North Eastern shoreline of Lake Winnipeg, thence NW'ly along the North Eastern shoreline of Lake Winnipeg to the point of commencement, which includes the reserve of Norway House Cree Nation. Nikan Awasisak Agency Nikan Awasisak Agency is the designated agency to provide joint intake and emergency services within the reserve of the Cross Lake First Nation. Nisichawayasihk Cree Nation Family and Community Services Nisichawayasihk Cree Nation Family and Community Services is the designated agency to provide joint intake and emergency services in that portion of Manitoba which lies North of the Northern limit of Township 46, except within the geographic regions where the following agencies are designated under this regulation to provide these services: (a) Awasis Agency of Northern Manitoba; (b) Winnipeg, Rural and Northern Child and Family Services within the town of Churchill; (c) Cree Nation Child and Family Caring Agency; (d) Island Lake First Nations Family Services; (e) Kinosao Sipi Minisowin Agency; (f) Nikan Awasisak Agency. Sagkeeng Child and Family Services Sagkeeng Child and Family Services is the designated agency to provide joint intake and emergency services within the reserve of the Sagkeeng First Nation (formerly Fort Alexander). Sandy Bay Child and Family Services Sandy Bay Child and Family Services is the designated agency to provide joint intake and emergency services within the reserve of Sandy Bay First Nation. Southeast Child and Family Services Southeast Child and Family Services is the designated agency to provide joint intake and emergency services within the reserves of the following First Nations: Berens River First Nation, Bloodvein First Nation, Brokenhead Ojibway Nation (formerly Brokenhead), Buffalo Point First Nation, Hollow Water First Nation, Little Black River First Nation, Little Grand Rapids First Nation, Pauingassi First Nation and Poplar River First Nation. West Region Child and Family Services West Region Child and Family Services is the designated agency to provide joint intake and emergency services within the reserves of the following First Nations: Ebb and Flow First Nation, Gamblers First Nation, Keeseekoowenin First Nation, O-Chi-Chak-Ko-Sipi First Nation (formerly Crane River), Pine Creek First Nation, Rolling River First Nation, Skownan First Nation (formerly Waterhen), Tootinaowaziibeeng Treaty Reserve (formerly Valley River), and Waywayseecappo First Nation. Winnipeg, Rural and Northern Child and Family Services (regional office) Winnipeg, Rural and Northern Child and Family Services is the designated agency to provide joint intake and emergency services throughout Manitoba except within the geographic regions where other designated agencies are designated under this regulation to provide those services. M.R. 197/2003 ; 165/2004 ; 185/2004 ; 35/2005 ; 4/2007 ; 112/2007 ; 161/2011 ; 65/2012 ; 135/2012 ; 246/2014 ; 137/2016 ; 1/2022 ; 46/2024 ; 35/2026