Change of Name Regulation

Change of Name Regulation, M.R. 192/2014 The Change of Name Act , C.C.S.M. c. C50 Regulation 192/2014 Registered July 18, 2014 bilingual version (HTML) Table of Contents Section 1 Definitions 1.1 Designated offences 1.2 Additional grounds for refusal 2 Exemptions 3 Collection, use and retention 4 Authorized agencies 5 Protections 6 Fees 7 Repeal 8 Coming into force Schedule Definitions 1 The following definitions apply in this regulation. "Act" means The Change of Name Act . («  Loi  ») "CCRTIS" means the Canadian Criminal Real Time Identification Services operated by the Royal Canadian Mounted Police (RCMP). (« SCICTR ») Designated offences 1.1 An offence is considered to be a designated offence for the purpose of the Act if the offence (a) is a primary offence as defined in subsection 490.011(1) of the Criminal Code (Canada); (b) results in the offender being designated as a dangerous offender under section 753 of the Criminal Code (Canada); or (c) results in the offender being designated as a long-term offender under section 753.1 of the Criminal Code (Canada). M.R. 95/2025 Additional grounds for refusal 1.2 The director must refuse an application to change a name if the director is reasonably satisfied that the applicant is listed on the National Sex Offender Registry. M.R. 95/2025 Exemptions 2 Subsection 2(2.1) of the Act does not apply to the following: (a) a child; (b) a person who provides a letter from a duly qualified medical practitioner or nurse-practitioner familiar with the person's medical condition that indicates that the person (i) is in the late stages of a life-threatening illness, (ii) is a resident of (A) a hospital including a facility as defined in The Mental Health Act , (B) a hospice or other place used as a residence by a person in the late stages of a life-threatening illness, or (C) a personal care home as defined in The Health Services Insurance Act , and (D) [repealed] M.R. 115/2025 , (iii) is unable to leave that facility to attend an authorized agency to provide his or her fingerprints. M.R. 115/2025 Collection, use and retention 3 An authorized agency (a) is prohibited from collecting or using an applicant's present and proposed name, date of birth and fingerprints and any other personal information for any purpose other than the purpose set out in subsection 2(2.2) of the Act when it has fingerprinted an applicant pursuant to that subsection; (b) is only permitted to collect and use (i) a description of the document used to verify the applicant's identity, and (ii) the document number; and (c) is prohibited from retaining the original document used to verify the applicant's identity or a copy of it. Authorized agencies 4 For the purpose of subsection 10.1(1) of the Act, the following are designated as authorized agencies: (a) an RCMP Division "D" detachment that is equipped with an electronic fingerprinting system whereby a finger is scanned by an optical reader directly from the person's hand and which does not involve ink in the capture of the fingerprint; (b) Winnipeg Police Service; (c) Brandon Police Service; (d) Canadian Corps of Commissionaires (Manitoba Division). Protections 5(1) For the purpose of subsection 10.1(2) of the Act, an authorized agency must, in relation to the fingerprints of applicants and other personal information in the agency's custody or under its control relating to applicants, ensure (a) that the safeguards to protect the confidentiality of the fingerprints and information include administrative, technical and physical safeguards to establish and maintain the security, accuracy and integrity of that information; (b) that the fingerprints and information are accessible only to persons employed, retained or consulted by the authorized agency but only when access is needed to carry out their responsibilities under the Act; (c) that the fingerprints and information are retained by the authorized agency for no longer than the period of time required to carry out its responsibilities under the Act; (d) that the fingerprints and information are retained by the authorized agency in the manner set out in the standards established by CCRTIS; and (e) that the fingerprints and information are securely destroyed (i) in accordance with time limits and procedures set out in the standards established by CCRTIS, and (ii) in a manner that protects the privacy of applicants. 5(2) When an authorized agency destroys fingerprints and personal information, the authorized agency must keep a record of the method of destruction and the name of the person responsible for supervising the destruction. Fees 6(1) The fees set out in the Schedule are the fees payable for the services referred to in that Schedule. 6(2) The director may waive all or part of any fee listed in the Schedule. Repeal 7 The Change of Name Regulation , Manitoba Regulation 347/88, is repealed. Coming into force 8 This regulation comes into force on the same day that section 3 of The Change of Name Amendment Act , S.M. 2011, c. 20, comes into force. SCHEDULE Fees 1 Effecting a change of name, including the issuance of a large size Certificate of Change of Name