Vital Statistics Forms, Fees and Registrations Regulation

Vital Statistics Forms, Fees and Registrations Regulation, M.R. 308/88 The Vital Statistics Act , C.C.S.M. c. V60 Regulation 308/88 Registered August 29, 1988 bilingual version (HTML) Table of Contents Section 1 Repealed 1.1 Definition 2 Fees 2.1 Fee for electronic notification, electronic validation 3 Delayed registration of birth 4 Repealed 4.1 Consent of parents 5 Delayed registration of stillbirth 6 Delayed registration of marriage 7 Registration of marriage by director 8 Delayed registration of death 8.1 Registration of common-law relationship 8.2 Dissolution of common-law relationship 9 Waiver of fees 10 System for filing registrations 11 Duties of event registrar 11.1 Returning registrations to director 12 Access to and information from records 13 Signing of registrations and notations 14 Repeal 15 Coming into force Schedule A Repealed B Table of fees 1 [Repealed] M.R. 229/2002 ; 74/2011 ; 5/2016 Definition 1.1 In this regulation, "Act" means The Vital Statistics Act . M.R. 5/2016 Fees 2 Each fee set out in Column 2 of Schedule B is prescribed as the fee payable for the service, document or copy set out opposite thereto in Column 1 of Schedule B. Fee for electronic notification, electronic validation 2.1 The fees set out in items 17 and 18 of Schedule B apply only to an electronic notification or electronic validation that is made pursuant to an information-sharing agreement by way of (a) the secure national electronic communications network, known as the National Routing System; or (b) if the National Routing System is not available, an alternate secure method of electronic communication. M.R. 12/2009 ; 103/2010 ; 25/2011 Delayed registration of birth 3(1) Subject to subsections (2) and (3), an application for a delayed registration of birth of a person must include the medical record of the person's birth. 3(2) If the person is unable to obtain a medical record of his or her birth, an application for a delayed registration of birth must include (a) one or more documents that were made when the person whose birth is to be registered was less than four years of age, which include (i) the name of the person, (ii) the date and place of birth, (iii) the given and last names of the parents, and (iv) the mother's maiden name; or (b) if the person whose birth is to be registered is four years of age or older, one or more documents containing information recorded at least 10 years before the date of application for registration of the birth, such as (i) a school record, (ii) a record showing the person's age or date of birth, (iii) an immunization record which includes the person's date of birth, (iv) a certified copy of the person's marriage registration, (v) a certified copy of the birth registration of a child of the person, (vi) an employment record of the person, (vii) an insurance policy taken out by the person, (viii) a copy of the person's income tax return, (ix) a certificate in the person's name from the Government of Canada's 1940 national registration, (x) a military discharge record for the person, or (xi) a baptismal record or other church or religious record for the person. 3(3) The documents provided must be verifiable by, and satisfactory to, the director. 3(4) The director may request any other documents as he or she considers sufficient to support the application for a delayed registration of birth. M.R. 229/2002 4 [Repealed] M.R. 229/2002 Consent of parents 4.1 For the purpose of clause 3(6)⁠(b) of the Act, the approved form must be signed by both parents in front of witnesses who are 18 years of age or older. M.R. 5/2016 Delayed registration of stillbirth 5 An application for the registration of a stillbirth shall be made in an approved form, and shall be accompanied by evidence in the form of (a) a statement completed by one of the parents of the stillborn child or, if both parents are dead or unable to complete the statement, by any other person who is 18 years of age or more and is personally acquainted with the facts; (b) a statutory declaration in the approved form made by the person who completes the statement under clause (a); and (c) such other evidence as the director considers sufficient. M.R. 229/2002 ; 5/2016 Delayed registration of marriage 6(1) An application for the delayed registration of marriage made under section 13 of the Act shall be accompanied by (a) a completed statement in an approved form and a statutory declaration in an approved form made by the person who solemnized the marriage; or (b) if the person who solemnized the marriage is dead, or is absent from the province, or is incapable of completing the statement and the statutory declaration, a statement of the marriage in an approved form completed by either party to the marriage or by any other person, together with (i) a copy of the entry of the marriage in the marriage register certified by the person in charge of the register, and (ii) a statutory declaration in an approved form made by the person completing the statement of the marriage. 6(2) In an application for the delayed registration of marriage made under section 13 of the Act, where the person who solemnized the marriage is dead, or is absent from the province, or is incapable of completing the statement and statutory declaration, and the director is satisfied that no register containing entry of the marriage has been found after reasonable efforts to find it have been made, registration of the marriage may be effected if the director is furnished with (a) a statement of the marriage in an approved form completed by the two contracting parties and two adult witnesses of the ceremony; and (b) a statutory declaration in an approved form made by each of the parties and each of the witnesses. M.R. 229/2002 ; 5/2016 Registration of marriage by director 7 Notwithstanding section 6, the director may effect the registration of marriage after one year from the day of the marriage if the director receives the application in an approved form accompanied by a statutory declaration as required in section 13 of the Act, together with such information and evidence as the director considers sufficient. M.R. 229/2002 ; 5/2016 Delayed registration of death 8 An application for the delayed registration of a death made under section 16 of the Act shall be accompanied by (a) a statement in an approved form completed as required by subsection 14(2) of the Act; (b) a statutory declaration in an approved form made by the person who acts as informant in completing the form under clause (a); and (c) such other evidence of the death as may be required by the director. M.R. 229/2002 ; 5/2016 Registration of common-law relationship 8.1(1) For the purpose of section 13.1 of the Act, an application for registration of a common-law relationship must be made in an approved form. 8.1(2) The parties to the common-law relationship must attend together before a notary public, a justice of the peace or a commissioner for oaths and each party must (a) execute the declaration in an approved form in the presence of the other party; and (b) produce identification satisfactory to the notary public, justice of the peace or commissioner for oaths. M.R. 94/2004 ; 5/2016 Dissolution of common-law relationship 8.2(1) For the purpose of section 13.2 of the Act, an application for registering the dissolution of a common-law relationship registered under the Act must be made in an approved form. 8.2(2) Subject to subsection (4), if both parties to a registered common-law relationship wish to jointly register its dissolution, they must attend together before a notary public, a justice of the peace or a commissioner for oaths and each party must (a) execute the declaration in an approved form in the presence of the other party; and (b) produce identification satisfactory to the notary public, justice of the peace or commissioner for oaths. 8.2(3) Subject to subsection (4), if one party to a registered common-law relationship wishes to register its dissolution, that party must execute the declaration in an approved form before a notary public, a justice of the peace or a commissioner for oaths and must produce identification satisfactory to that person. 8.2(4) If the approved form is completed outside Manitoba, the declaration must be executed before a notary public for that jurisdiction. 8.2(5) A copy of the approved form executed by one party to the common-law relationship must be served in accordance with subsection (6) on the non-signing party and service must be effected no more than 30 days before the date the registration is submitted to the director for registration under the Act. 8.2(6) Service of the approved form may be effected on the non-signing party (a) subject to clause (c), by leaving a copy of the document with the non-signing party; (b) where the non-signing party has a lawyer, by serving the lawyer, if the lawyer endorses on the document or a copy of it an acceptance of service and the date of acceptance; (c) where the non-signing party has been declared by a court as being mentally incompetent or incapable of managing his or her affairs, by leaving a copy of the document (i) with the non-signing party's committee, if there is one, or (ii) if the non-signing party has a substitute decision maker as defined in The Adults Living with an Intellectual Disability Act , with the substitute decision maker without regard to the specific powers granted to that substitute decision maker, and with the non-signing party. M.R. 94/2004 ; 5/2016 ; 115/2025 Waiver of fees 9 The director may waive all or any part of any fee prescribed in this regulation. System for filing registrations 10 The director shall arrange, bind and permanently preserve, in a systematic manner, the registrations made under the Act and this regulation, and shall prepare and maintain a comprehensive and continuous index of the births, stillbirths, deaths, marriages, common-law relationships, adoptions and changes of name registered under the Act and this regulation. M.R. 94/2004 Duties of event registrar 11 Each event registrar shall (a) supply without charge any approved form required by a person in order to comply with the Act; and (b) mail or deliver to the director, within five days of the registration thereof, the original statement of every birth, stillbirth, marriage or death registered under the Act. M.R. 229/2002 ; 5/2016 Returning registrations to director 11.1(1) With respect to registrations made in 2002 or a subsequent year, copies of the following registrations must be returned to the director no later than June 30 of the following year: (a) registrations of deaths for the year that are in the possession of event registrars; (b) registrations of marriages for the year that are in the possession of event registrars. 11.1(2) If an event registrar finds an original or a copy of a registration of death or marriage, or an original registration of birth or stillbirth, for a year prior to 2002, it must be returned to the director within 30 days of finding it. M.R. 229/2002 Access to and information from records 12(1) Subject to subsections (2) and (3), the following persons may have access to, or receive copies of or information from, the records in the office of the director or of an event registrar: (a) the Regional Director of Family Allowances for Canada; (b) a duly authorized representative of the Department of National Defence; (c) a duly authorized representative of the Government of Manitoba, or of the Government of Canada, or of the government of any other province, or of the Government of the United States of America or a state thereof; (d) a representative of any member of the British Commonwealth of Nations duly accredited to Canada; (e) the representative at Ottawa of the Ministry of Pensions of the United Kingdom; (f) a duly authorized representative of the Royal Canadian Mounted Police or any municipal or provincial police force; (g) a duly authorized representative of any welfare organization requiring the access, or the copies or information, in the course and for the purpose of discharging official duties. 12(2) Where a copy of a record is required under subsection (1), the copy provided shall be in the form of a photographic print of the original record. Oath of secrecy 12(3) Those persons having access or receiving copies under subsection (1) may be required to take an oath of secrecy. M.R. 212/91; 229/2002 Signing of registrations and notations 13 Registrations and notations may be signed by (a) the director; (b) the assistant director; or (c) such other persons as may be authorized in writing by the minister to sign on behalf of the director. Repeal 14 Manitoba Regulation 62/85 as amended by Manitoba Regulation 289/86 is repealed as of September 1, 1988. Coming into force 15(1) This regulation, except for sections 14 and 15 of Schedule B, comes into force on September 1, 1988. 15(2) Sections 14 and 15 of Schedule B come into force on January 1, 1989. SCHEDULE A [Repealed] M.R. 212/91; 229/2002 ; 176/2003 ; 94/2004 ; 180/2004 ; 208/2004 ; 68/2006 ; 10/2008 ; 74/2011 ; 5/2016 SCHEDULE B TABLE OF FEES Column 1 Column 2 1 For each certificate of birth, stillbirth, marriage, common-law relationship, death, baptism or burial issued by the director, including the search: $30 2 For each certified copy or photographic print of a registration or extract from a registration issued under section 32 of the Act (except under clause 32(1)⁠(b) or 32(6)⁠(b) or subsection 32(9)), including the search: $30 3 For a print of an extract issued under section 32 of the Act as a commemorative certificate of a registration: $30 4 For a search and a report by the director or a certificate of birth registration search: $30 5 For a genealogical search, including issuance of a certificate or certified copy of the record if the search is successful: $30 6 For registration of a birth, marriage, death or stillbirth not registered within one year of the date of the event: $30 7 For correction of an error in registration: $30 8 [Repealed] M.R. 119/2012 9 For re-registration of the birth of a child where there is decree of adoption or an adoption agreement: $30 10 For an order for disinterment and re-interment: $30 11 For amending registrations of birth, stillbirth, marriage, common-law relationship or death in accordance with requests received after the registration is made: $30 12 For rush service to deliver a certificate, certified copy or search and report of a birth, marriage, common-law relationship, death or stillbirth: (a) Canadian destinations $65 (b) U.S.A. destinations $75 (c) other destinations $52 plus courier fee 13 For each certified copy or photographic print issued under clause 32(1)⁠(b) or 32(6)⁠(b) or subsection 32(9) of the Act, (a) if the client searches the records and identifies the registration by its electronic registration number: $12 (b) if the director searches the records: $30 14 For registration of a common-law relationship $100 15 For registration of a dissolution of a common-law relationship $100 16 Retaining the fee provided with the application form for a search for the registration of any birth, stillbirth, marriage, common-law relationship or death, where the applicant has not responded to requests from the director for additional required information $30 17 For each electronic notification in respect of information from the records in the office of the director: $1.10 18 For each electronic response to an electronic validation request in respect of information from the records in the office of the director: $1.10 19 For the change of sex designation certificate under subsection 25(5) or section 25.2 of the Act: $30