Ontario land registration documents are generally required to be in electronic format, with specific exceptions and fallback procedures.
Automated Recording and Property Mapping 1. All of Ontario is designated for the purpose of Part II of the Act. O. Reg. 16/99, s. 1. Electronic Registration 2. In sections 3, 4 and 5, “document” includes a plan of subdivision submitted for registration under the Land Titles Act and a reference plan submitted for deposit under that Act, but does not include, (a) any other plan registered, submitted, made or deposited under the Land Titles Act, (b) a declaration or description within the meaning of the Condominium Act, 1998 or an amendment to such a declaration or description, or (c) a notice of termination described in section 122 or 123 of the Condominium Act, 1998, a deed for a sale described in section 124 of that Act, a plan of expropriation for an expropriation described in section 126 of that Act or an order for termination described in section 128 of that Act. O. Reg. 16/99, s. 2; O. Reg. 51/01, s. 1; O. Reg. 85/18, s. 1. 3. (1) Subject to subsections (2) and (3), all land in Ontario is designated under clause 19 (c) of the Act as an area in which documents may not be registered or deposited under the Land Titles Act unless they are in an electronic format alone. O. Reg. 85/18, s. 2. (2) Plans of subdivision may be registered under the Land Titles Act in a non-electronic format and reference plans may be deposited under that Act in a non-electronic format. O. Reg. 85/18, s. 2. (3) If the electronic land registration database is not capable of receiving a document or group of documents by direct electronic transmission, the document or group of documents may not be registered in an electronic format but must be registered in written form. O. Reg. 16/99, s. 3 (3). 4. (1) Despite section 24 of the Act, if a person submits a document for registration under the Land Titles Act in an electronic format and the document is required to include an affidavit, a declaration or any other written evidence, the evidence is not required to be in an electronic format. O. Reg. 16/99, s. 4 (1). (2) If the evidence mentioned in subsection (1) is a judgment or order that is not in an electronic format, it shall comply with subsection 17 (3) of Regulation 690 of the Revised Regulations of Ontario, 1990 (Procedures and Records) made under that Act. O. Reg. 16/99, s. 4 (2). 5. (1) If access to the electronic or imaged records or documents of a land registry office is not available for any reason and documents may be registered under the Land Titles Act in the office in an electronic format, the Director may authorize the land registrar to accept for registration copies of electronic documents delivered to the office in a format approved by the Director. O. Reg. 16/99, s. 5 (1). (2) When access to the electronic or imaged records or documents of the land registry office is restored, the land registrar shall register the copies mentioned in subsection (1) in an electronic format, in the manner specified by the Director, in the order in which they were received and before proceeding with any other registrations. O. Reg. 16/99, s. 5 (2). 6. Omitted (revokes other Regulations). O. Reg. 16/99, s. 6.