GENERAL

1. Revoked: O. Reg. 326/21, s. 1. Change of Name of Person Over Sixteen 2. (1) An application under subsection 4 (1) of the Act (change of name) shall be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 2 (1); O. Reg. 67/09, s. 2 (1). (2) A notice of application given under subsection 4 (2) of the Act (notice to spouse, etc.) may be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 2 (2); O. Reg. 67/09, s. 2 (2). (3) The written consent referred to in subsection 4 (3) of the Act (consent to application of person under eighteen) may be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 2 (3); O. Reg. 67/09, s. 2 (3). Change of Child’s Name 3. (1) An application under subsection 5 (1) of the Act (change of child’s name) shall be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 3 (1); O. Reg. 67/09, s. 3 (1). (2) The written consent referred to in subsection 5 (2) of the Act (consent of persons with custody, etc.) may be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 3 (2); O. Reg. 67/09, s. 3 (2). (3) A notice of application given under subsection 5 (6) of the Act (notice to persons with access) may be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 3 (3); O. Reg. 67/09, s. 3 (3). (4) A notice of application given under subsection 5 (7) of the Act (notice to spouse, etc.) may be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 3 (4); O. Reg. 67/09, s. 3 (4). Accompanying Statement and Documents 4. (1) The statement referred to in subsection 6 (3) of the Act (accompanying statement) shall be in the form approved by the Registrar General. R.R.O. 1990, Reg. 68, s. 4 (1); O. Reg. 67/09, s. 4. (2) The following classes of persons are prescribed for the purpose of subsection 6 (3) of the Act: 1. Provincial judges appointed under the Courts of Justice Act. 2. Justices of the peace appointed under the Justices of the Peace Act. 3. Chiefs of Indian bands that are located in Ontario. 4. Persons authorized under the Marriage Act to solemnize marriages. 5. Legally qualified medical practitioners. 6. Members of Law Society of Ontario. 7. Heads of municipal councils in Ontario. 8. Clerks of municipalities in Ontario. 9. Principals of elementary and secondary schools, as defined in the Education Act. 10. Managers or signing officers of Ontario branches of banks listed in Schedule I or II of the Bank Act (Canada), loan corporations, trust corporations, credit unions and caisses populaires. R.R.O. 1990, Reg. 68, s. 4 (2). (3) A person who applies under subsection 4 (1) of the Act to change his or her name to a single name, regardless of whether the person has a single name at the time of applying, shall include in the application, (a) a statement to establish that the applicant identifies as a member of a traditional culture that has a single naming practice; and (b) evidence to establish that the traditional culture mentioned in clause (a) has a single naming practice. O. Reg. 489/16, s. 2 (2). (4) A person who has lawful custody of a child and who applies under subsection 5 (1) of the Act to change the name of the child to a single name, regardless of whether the child has a single name at the time of the application, shall include in the application, (a) if the applicant is a parent of the child, a statement that either the applicant or the child identifies as a member of a traditional culture that has a single naming practice; (b) if the applicant is not a parent of the child, a statement that the child identifies as a member of a traditional culture that has a single naming practice; and (c) evidence to establish that the traditional culture mentioned in clause (a) or (b), as the case may be, has a single naming practice. O. Reg. 489/16, s. 2 (3). (5) The following are the prescribed documents for the purposes of subsection 6 (8) of the Act: 1. If the person’s birth was registered in Canada, all birth certificates and certified copies of the person’s birth registration. 2. If the person was born outside Canada, copies of the following documents that establish and authenticate the person’s identity: i. A birth certificate or equivalent document issued by the proper authority of the jurisdiction where the birth occurred. ii. An official immigration document issued by the Government of Canada. iii. A document that shows the person’s name that was recognized in law in the last place with which they had a real and substantial connection before residing in Ontario. 3. If the person has changed their name, copies of all change of name certificates or copies of all change of name documents issued by the proper authority of the jurisdiction where the change of name occurred. O. Reg. 326/21, s. 2 (1). (6) For the purposes of subsection 7 (1.7) of the Act, the prescribed documents that an applicant or person who requests the notation of a change on the person’s marriage registration under subsection 7 (1.1) of the Act is required to submit with the request consist of, (a) a copy of the change of name certificate issued to the person as described in subsection 7 (1) of the Act; (b) if the Registrar General requires the applicant or person to submit them to the Registrar General, copies of all previous change of name certificates or change of name documents for the person issued by the proper authority of the jurisdiction issuing them since the person’s marriage registration described in subsection 7 (1.1) of the Act; and (c) all marriage certificates with respect to that registration and all certified copies of that registration. O. Reg. 489/16, s. 2 (5); O. Reg. 326/21, s. 2 (2). (7) For the purposes of subsection 7 (1.7.1) of the Act, the prescribed documents that an applicant or person who requests the notation of a change on a child’s birth registration under subsection 7 (1.2) of the Act is required to submit with the request consist of, (a) a copy of the change of name certificate issued to the person as described in subsection 7 (1) of the Act; (b) if the Registrar General requires the applicant or person to submit them to the Registrar General, copies of all previous change of name certificates or change of name documents for the person issued by the proper authority of the jurisdiction issuing them since the child’s birth registration; (c) all birth certificates of the child and all certified copies of the birth registration of the child; and (d) if the child is at least 16 years of age, (i) the child’s consent, in the form approved by the Registrar General, to the request, (ii) a copy of a court order dispensing with the child’s consent to the request, certified by the court, or (iii) the written statement of a legally qualified medical practitioner as described in subsection 7 (1.3) of the Act. O. Reg. 489/16, s. 2 (5); O. Reg. 326/21, s. 2 (2). (8) For the purposes of subsection 7 (1.8) of the Act, the prescribed documents that a child who requests the notation of a change on his or her birth registration under subsection 7 (1.6) is required to submit with the request consist of, (a) a copy of the change of name certificate issued to the person as described in subsection 7 (1) of the Act; (b) if the Registrar General requires the child to submit them to the Registrar General, copies of all previous change of name certificates or change of name documents for the person issued by the proper authority of the jurisdiction issuing them since the child’s birth registration; and (c) all birth certificates of the child and all certified copies of the birth registration of the child. O. Reg. 489/16, s. 2 (5); O. Reg. 326/21, s. 2 (2). (9) The following are the prescribed documents that a person making an election under subsection 12.0.2 (2) of the Act is required to provide for the purposes of subsection 12.0.2 (6) of the Act: 1. If the person’s birth was registered in Canada, all birth certificates and certified copies of the person’s birth registration. 2. If the person was born outside Canada, copies of the following documents that establish and authenticate the person’s identity: i. A birth certificate or equivalent document issued by the proper authority of the jurisdiction where the birth occurred. ii. An official immigration document issued by the Government of Canada. iii. A document that shows the person’s name that was recognized in law in the last place with which they had a real and substantial connection before residing in Ontario. 3. If the spouses were married before 1987 and the person making the election had previously adopted the surname that their spouse had immediately before their marriage, a copy of the certificate of the spouses’ marriage. 4. If the person has changed their name, copies of all change of name certificates or copies of all change of name documents issued by the proper authority of the jurisdiction where the change of name occurred. O. Reg. 326/21, s. 2 (3). Election to Resume Surname 5. An election under subsection 12.0.2 (6) of the Act shall be made by filing the form approved by the Registrar General with the Registrar General and providing the applicable prescribed document, if any. O. Reg. 326/21, s. 3. Exception for Publishing Notice of Change of Name 6. If a person applies under subsection 4 (1) or 5 (1) of the Act for a change of name, the Registrar General shall not publish a notice of the change of name in The Ontario Gazette under clause 8 (1) (a) of the Act if the applicant provides a document in writing that identifies the applicant, is addressed to the Registrar General and requests that notice of the change of name not be so published because the person to whose name the application relates is, (a) at the time of the application, a transgender individual; or (b) a First Nations, Inuit or Métis individual. O. Reg. 328/19, s. 1. Exception, Verification of Identity 6.1 (1) This section applies despite subsection 7.1 (3) of the Act if the Ministry of the Solicitor General has advised the Registrar General that it is unable to determine if a person to whose name an application relates is a person described in subsection 5.1 (1) of the Act. O. Reg. 199/26, s. 1. (2) Subsections 7 (1) and (2) of the Act do not apply until, (a) the Registrar General requests that the person to whose name the application relates provide a criminal record check that, (i) contains the particulars of, (A) every criminal offence of which the person has been convicted, except an offence in respect of which, under the Criminal Records Act (Canada), a pardon has been granted or a record has been suspended, and (B) every criminal offence of which the person has been found guilty and has been discharged, except an offence in respect of which the Criminal Records Act (Canada) requires that the record be purged, (ii) is produced through a fingerprint search of the national repository of criminal records, established and maintained under section 57 of the Royal Canadian Mounted Police Regulations, 2014, SOR/2014-281, made under the Royal Canadian Mounted Police Act (Canada), using the person’s fingerprints, and (iii) is certified by the Royal Canadian Mounted Police; (b) the Registrar General has received the criminal record check and provided it to the Ministry of the Solicitor General; and (c) based on the results of the criminal record check, the Ministry of the Solicitor General has advised the Registrar General that the person to whose name the application relates is not a person described in subsection 5.1 (1) of the Act. O. Reg. 199/26, s. 1. General 7. (1) If all or part of a prescribed document that a person is required to submit to the Registrar General under this Regulation is written in a language other than English or French, the person shall submit with the document, (a) a translation into English or French done by a person whom the Registrar General views as a professional translator, together with the translator’s written declaration described in subsection (2); or (b) a translation into English or French, together with the translator’s written declaration described in subsection (2) that is sworn under oath. O. Reg. 489/16, s. 3. (2) The translator’s declaration shall state that, (a) the translator understands the language of the translated document and the language of the original document; and (b) the translator is of the opinion that the translation is complete and correct. O. Reg. 489/16, s. 3. Forms 1-8 Revoked: O. Reg. 67/09, s. 5.