Credit Union Regulations, 1999, C-45.2 Reg 1

1 CREDIT UNION, 1999 C-45.2 REG 1 The Credit Union Regulations, 1999 being Chapter C-45.2 Reg 1 (effective February 1, 2000) as amended by Saskatchewan Regulations 8/2000, 79/2000, 40/2003, 74/2005, 51/2011, 2/2012, 51/2016, 28/2017, 101/2017 and 85/2021. NOTE: This consolidation is not official. Amendments have been incorporated for convenience of reference and the original statutes and regulations should be consulted for all purposes of interpretation and application of the law. In order to preserve the integrity of the original statutes and regulations, errors that may have appeared are reproduced in this consolidation. 2 C-45.2 REG 1 CREDIT UNION, 1999 Table of Contents PART I 31 Counsel General 32 Review hearing 1 Title 33 New evidence 2 Interpretation PART IV 3 Articles of incorporation Proxies and Proxy Solicitation 3.1 Initial notice of registered office 34 Interpretation of Part 3.11 Notice of change of registered office 35 Form of Proxy – requirements 3.12 Articles of amendment 36 Proxy may confer authority 3.2 Initial notice of directors and officers 37 Additional requirements 3.21 Notice of change of directors and officers 38 Management proxy circular – general requirements 3.22 Restated articles of incorporation 39 Management proxy circular – insurance 3.23 Articles of amalgamation 40 Management proxy circular – directors 3.3 Articles of continuance 41 Management proxy circular – disclosure 3.31 Articles of arrangement 42 Management proxy circular – securities 3.32 Articles of revival 43 Management proxy circular – amendments to articles 3.33 Application to restore name to register 44 Management proxy circular – plans 3.4 Annual return 45 Management proxy circular – other 3.41 Application for authorization to continue in 46 Circular to include statement another jurisdiction 47 Dissident’s proxy circular 3.5 General rules re notices, etc. 48 Contents of dissident’s proxy circular 4 Record retention 49 Where dissident a partnership, etc. 5 Disclosure of confidential information 50 When information may be omitted 6 Use of confidential information 51 Circular to contain statement 7 Disclosure to registrar, etc. 52 Date of proxy circular and information 8 Additional powers 53 Financial statements in proxy circular 8.1 Exemption re financial services 9 Deposits PART IV.1 10 Unclaimed member amounts Voting Methods and Electronic Voting 11 Unclaimed customer amounts 53.1 Interpretation of Part 12 Agenda of annual meeting 53.11 Manner of voting 13 Quorum 53.2 Voting electronically or by mail 14 Meetings at more than one location 53.3 Voting at meetings attended by communication 15 Delegates facility 16 Election of directors 53.4 Electronic voting for directors 17 Voting for directors 53.5 Voting on a fundamental change 18 Liquidity requirements 53.6 Voting on other business at meetings 19 Returns PART V 20 Deemed receipt of information Credit Union Deposit Guarantee Corporation 21 Repealed 54 Investment by CUDGC PART II 55 Written investment policies required Substantial Investments 56 Implementation and monitoring of policies 22 Interpretation of Part 57 Records to be maintained 23 Permitted substantial investments 58 CUDGC assets 24 Acquiring or increasing substantial investment 59 Change in deposit guarantee 25 CUDGC may attach terms and conditions 60 Calculation of deposit payment on dissolution 26 Compliance by credit union 60.1 Fees 27 Continuation of substantial investments PART VI PART III Amendment and Coming into Force Review of Membership Termination by Registrar 61 R.R.S. c.C-45.1 Reg 1 amended 28 Review of membership termination 62 Coming into force 29 Contents of notice of review Appendix 30 Obligations after receiving notice Repealed 3 CREDIT UNION, 1999 C-45.2 REG 1 CHAPTER C-45.2 REG 1 The Credit Union Act, 1998 PART I General Title 1 These regulations may be cited as The Credit Union Regulations, 1999. Interpretation 2(1) In these regulations: (a) “Act” means The Credit Union Act, 1998; (a.1) “business day” means a day other than a Saturday, Sunday or holiday; (b) “community service activity” means a business activity, other than the provision of a financial service, that has been approved by Credit Union Central as a service that: (i) may be provided by a credit union as a community service; (ii) is consistent with the business reputation of credit unions; and (iii) is to be undertaken as part of the services of one or more credit unions; (b.1) “document” means a document required to be sent to the registrar pursuant to the Act; (c) “financial leasing” means leasing where: (i) the lease agreement is entered into or acquired for the purpose of extending credit to the lessee or purchaser; (ii) the estimated residual value of a leased property, where the lessee or an independent third party has not guaranteed to purchase the leased property, or the resale value of the leased property at the end of the lease: (A) does not exceed 25% of the cost of the acquisition of the leased property of the lessor; or (B) where the leased property is a motor vehicle with a gross weight of less than 21 tonnes, does not exceed 20% of the cost of the acquisition of the leased property of the lessor; (iii) the aggregate of the estimated residual values of all leased property that is not subject to a guarantee or purchase obligation mentioned in subclause (ii) does not exceed 10% of the aggregate of the cost of the acquisition of the leased property to the lessor; 4 C-45.2 REG 1 CREDIT UNION, 1999 (iv) property that is the subject of the lease agreement was: (A) selected by the lessee or the purchaser; (B) acquired by the lessor at the lessee’s or purchaser’s request or through the operation of an earlier agreement; and (C) not selected because the lessor directed its members, customers or potential customers to particular dealers; and (v) the lease agreement: (A) is expected to yield a return to compensate the lessor for not less than the full investment of the lessor in the property subject to the lease agreement and a reasonable return on that investment; (B) contains a provision that: (I) assigns and conveys to the lessee or purchaser the benefit of all warranties, guarantees or other undertakings made by a manufacturer or supplier relating to the property subject to the lease agreement; or (II) sets out the responsibilities of the lessor respecting warranties, guarantees or other undertakings mentioned in subparagraph (I); and (C) substantially transfers to the lessee or purchaser the benefits and risks incidental to the operation of the property subject to the lease agreement and does not place the responsibility on the lessor to install, promote, service, clean, maintain or repair that property; (d) “home jurisdiction”, with respect to an extraprovincial credit union, means the jurisdiction in which the extraprovincial credit union is incorporated, continued or amalgamated; (e) “signature” includes a signature that consists of one or more letters, characters, numbers or other symbols in digital form that is incorporated in, attached to or associated with a form, notice, document or other information required to be provided or submitted in accordance with these regulations. (2) For the purposes of clause 2(1)(r) of the Act, “deposit” means the unpaid balance of money received by a credit union in the course of its business that is held for the credit of a person, including any interest on the unpaid balance, but does not include: (a) any money received by a credit union respecting a capital element within the meaning of section 123 of the Act; or (b) any money received by a credit union respecting funds borrowed by the credit union. (3) For the purposes of section 57 of the Act, “market practice” does not include: (a) trading in securities or exchange contracts as defined in The Securities Act, 1988; or (b) advising with respect to investing or buying or selling securities or exchange contracts as defined in The Securities Act, 1988. 31 Dec 99 cC-45.2 Reg 1 s2; 30 Jne 2016 SR 51/2016 s3; 1 Sep 2017 SR 101/2017 s3. 5 CREDIT UNION, 1999 C-45.2 REG 1 Articles of incorporation 3(1) For the purposes of sections 11 and 12 of the Act, the form of articles of incorporation is provided in this section. (2) Articles of incorporation must include the following: (a) the name of the credit union; (b) the proposed incorporation date, if a specified future date is requested; (c) the fiscal year end of the credit union; (d) the share capital structure, including: (i) the par value of membership shares; (ii) whether the investment shares may be issued to non-members; (iii) whether the number of investment shares is to be unlimited and, if not, the maximum number of investment shares that may be issued; (iv) the number of classes of investment shares; (v) the preferences, rights, privileges, restrictions, limitations, prohibitions and conditions attaching to the investment shares and, if there is to be more than one class, the designation of each class and the special preferences, rights, privileges, restrictions, limitations, prohibitions and conditions attaching to each class; (vi) if applicable: (A) any additional matters mentioned in section 131 of the Act; (B) any of the matters mentioned in section 127 of the Act; and (C) any additional provisions or authorizations respecting investment shares in accordance with sections 133, 135 or 137 of the Act; (e) any provision for the distribution of the remaining property of the credit union on its dissolution; (f) one of the following: (i) the number of directors of the credit union; (ii) the minimum and maximum number of directors of the credit union; (g) the bond association, if any; (h) any restrictions on the business of the credit union or the powers that the credit union may exercise; (i) whether or not services may be provided by the credit union to non- members; (j) an attached initial notice of directors and officers, in accordance with section 3.2; (k) an attached copy of the bylaws of the credit union; 6 C-45.2 REG 1 CREDIT UNION, 1999 (l) the attached name, address and signature of each incorporator; (m) the name and contact information of the individual submitting the articles of incorporation; (n) a statement by the individual submitting the articles of incorporation that the contents of the articles of incorporation are true and that: (i) the individual is an incorporator; or (ii) the individual is authorized by the incorporators to file the articles of incorporation with the registrar; (o) the signature of the individual submitting the articles of incorporation. 30 Jne 2016 SR 51/2016 s4. Initial notice of registered office 3.1(1) For the purposes of subsection 27(3) of the Act and clauses 3.23(3) (h), 3.3(3)(f) and 3.3(4)(h) of these regulations, the form of an initial notice of registered office is provided in this section. (2) An initial notice of registered office must be attached to the articles of incorporation pursuant to section 3, articles of amalgamation pursuant to section 3.23 and articles of continuance pursuant to section 3.3, and include the following: (a) the physical address of the registered office, consisting of: (i) the street address of the registered office, if any; or (ii) if there is no street address, a legal land description of the land on which the registered office is located, including the rural municipality name and number; (b) the mailing address of the registered office, if different from the physical address; (c) subject to subsection 3.5(4), the email address of the credit union, if any; (d) the name and contact information of the individual submitting the initial notice of registered office; (e) a statement by the individual submitting the initial notice of registered office that: (i) the contents of the initial notice of registered office are true; and (ii) the individual has authority to file the initial notice of registered office with the registrar; (f) the signature of the individual submitting the initial notice of registered office. 30 Jne 2016 SR 51/2016 s4. 7 CREDIT UNION, 1999 C-45.2 REG 1 Notice of change of registered office 3.11(1) For the purposes of subsection 27(3) of the Act, a notice of change of registered office must include the following: (a) the name of the credit union; (b) the number assigned to the credit union by the registrar; (c) the updated physical address of the registered office, consisting of: (i) the updated street address of the registered office, if any; or (ii) if there is no street address, an updated legal land description of the land on which the registered office is located, including the rural municipality name and number; (d) the mailing address of the registered office, if different from the updated physical address; (e) a list of all the branches of the credit union and the address of each branch; (f) the date on which the change of registered office becomes effective; (g) subject to subsection 3.5(4), the email address of the credit union, if any; (h) the name and contact information of the individual submitting the notice of change of registered office; (i) a statement by the individual submitting the notice of change of registered office that: (i) the contents of the notice of change of registered office are true; and (ii) the individual has authority to file the notice of change of registered office with the registrar; (j) the signature of the individual submitting the notice of change of registered office. (2) Notwithstanding subsection (1), if the physical address of the registered office of a credit union is other than the credit union’s physical address where the credit union carries on its business, a person at the physical address of the registered office may: (a) send to a director of the credit union, pursuant to section 423 of the Act, a notice that the address will cease to be the registered office of the credit union 30 days after the date of the notice; and (b) send to the registrar a notice of change of registered office containing the following: (i) the name of the credit union; (ii) the number assigned to the credit union by the registrar; (iii) the date of the notice given in accordance with clause (a); (iv) an attached copy of the notice mentioned in clause (a); (v) the information required by clauses (1)(h) to (j). 8 C-45.2 REG 1 CREDIT UNION, 1999 (3) A credit union that receives a notice mentioned in clause (2)(a) shall take those steps that are set out in the Act to change the address of its registered office to another address. (4) If a credit union receives a notice mentioned in clause (2)(a) and fails to comply with subsection (3), the registered office is deemed to be the address in Saskatchewan of any of the directors of the credit union that the registrar may assign until the time that the credit union changes its registered office to another address in accordance with the Act. 30 Jne 2016 SR 51/2016 s4. Articles of amendment 3.12(1) For the purposes of section 300 of the Act, the form of articles of amendment is provided in this section. (2) Articles of amendment must include the following: (a) the name of the credit union; (b) the number assigned to the credit union by the registrar; (c) if the name of the credit union is changing, the new name; (d) the information required in clauses 3(2)(d) to (i), as amended by the articles of amendment; (e) the attached names and signatures of the president and secretary of the credit union; (f) the proposed date on which the articles of amendment become effective, if a specified future date is requested; (g) the name and contact information of the individual submitting the articles of amendment; (h) a statement by the individual submitting the articles of amendment that: (i) the contents of the articles of amendment are true; and (ii) the individual has authority to file the articles of amendment with the registrar; (i) the signature of the individual submitting the articles of amendment. 30 Jne 2016 SR 51/2016 s4. Initial notice of directors and officers 3.2(1) For the purposes of clause 12(1)(f) and section 92 of the Act and clauses 3.23(3)(g), 3.3(3)(e) and 3.3(4)(g) of these regulations, the form of an initial notice of directors and officers is provided in this section. 9 CREDIT UNION, 1999 C-45.2 REG 1 (2) An initial notice of directors and officers must be attached to articles of incorporation pursuant to section 3, articles of amalgamation pursuant to section 3.23 and articles of continuance pursuant to section 3.3, and include the following: (a) for each officer of the credit union: (i) his or her full name; (ii) his or her physical address; (iii) his or her mailing address, if different from the physical address; (iv) his or her email address, if any; and (v) the name or title of the office held by him or her; (b) for each director of the credit union: (i) the information mentioned in subclauses (a)(i) to (iv); (ii) the name or title of any office held by the director; (iii) confirmation of whether or not the director is a resident Canadian; and (iv) a signed consent to act as first director in accordance with subsection (3), except if an initial notice of directors and officers is with respect to an amalgamation or continuance; (c) the name and contact information of the individual submitting the initial notice of directors and officers; (d) a statement by the individual submitting the initial notice of directors and officers that: (i) the contents of the initial notice of directors and officers are true; and (ii) the individual has authority to file the initial notice of directors and officers with the registrar; (e) the signature of the individual submitting the initial notice of directors and officers. (3) A consent to act as first director mentioned in subclause (2)(b)(iv) must include the following: (a) the full name and address of the director; (b) the signature of the director; (c) the date on which the director signs the consent to act as a first director. 30 Jne 2016 SR 51/2016 s4. 10 C-45.2 REG 1 CREDIT UNION, 1999 Notice of change of directors and officers 3.21(1) For the purposes of section 101 of the Act, the form of a notice of change of directors and officers is provided in this section. (2) A notice of change of directors and officers must include the following: (a) the name of the credit union; (b) the number assigned to the credit union by the registrar; (c) with respect to any change made regarding the credit union’s directors or officers, or the name or address of a director or officer, the information required by subsection (3) or (4); (d) the name and contact information of the individual submitting the notice of change of directors and officers; (e) a statement by the individual submitting the notice of change of directors and officers that: (i) the contents of the notice of change of directors and officers are true; and (ii) the individual has authority to file the notice of change of directors and officers with the registrar; (f) the signature of the individual submitting the notice of change of directors and officers. (3) For each director or officer who is added or with respect to whom a change is made, a notice of change of directors and officers must include the following: (a) his or her full name; (b) if applicable: (i) confirmation that the director or officer is added as a director or officer of the credit union; (ii) confirmation that there has been a change to his or her name or to any of the information mentioned in subclauses (iii) to (v); (iii) the physical address of the director or officer; (iv) the mailing address of the director or officer, if different form the physical address; (v) the email address of the director or officer, if any; (c) the date on which the addition or change becomes effective; (d) in the case of an officer mentioned in subclause (b)(i), the name or title of the office held by him or her; (e) in the case of a director mentioned in subclause (b)(i): (i) the name or title of any office held by the director; and (ii) confirmation of whether or not the director is a resident Canadian. 11 CREDIT UNION, 1999 C-45.2 REG 1 (4) For each director or officer who is removed or who resigns, a notice of change of directors and officers must include the following: (a) his or her full name; (b) confirmation that: (i) the director or officer is removed as a director or officer of the credit union; or (ii) the director or officer has resigned as a director or officer of the credit union; (c) in the case of a director who has resigned pursuant to section 106 of the Act, a copy of the written resignation; (d) the date on which the removal or resignation becomes effective. 30 Jne 2016 SR 51/2016 s4. Restated articles of incorporation 3.22(1) For the purposes of section 302 of the Act, the form of restated articles of incorporation is provided in this section. (2) Restated articles of incorporation must include the following: (a) the name of the credit union; (b) the number assigned to the credit union by the registrar; (c) the information required in clauses 3(2)(d) to (i), as amended by any articles of amendment of the credit union filed in accordance with section 3.12; (d) the attached names and signatures of the president and secretary of the credit union; (e) the name and contact information of the individual submitting the restated articles of incorporation; (f) a statement by the individual submitting the restated articles of incorporation that: (i) the restated articles of incorporation correctly restate, without substantive change, the articles of incorporation, as amended, and supersede the original articles of incorporation and all amendments to them; and (ii) the individual has authority to file the restated articles of incorporation with the registrar; (g) the signature of the individual submitting the restated articles of incorporation. 30 Jne 2016 SR 51/2016 s4. 12 C-45.2 REG 1 CREDIT UNION, 1999 Articles of amalgamation 3.23(1) For the purposes of this section, “amalgamating entity” includes a credit union and any entity described in subsection 303(2) of the Act. (2) For the purposes of section 307 of the Act, the form of articles of amalgamation is provided in this section. (3) Articles of amalgamation must include the following: (a) for each of the amalgamating entities: (i) the name of the entity; (ii) the number assigned to the entity by the registrar or Director of Corporations, as the case may be; and (iii) the names of the president and secretary of each of the amalgamating entities; (b) confirmation that the amalgamation has been approved pursuant to section 305 or 306 of the Act, as the case may be; (c) confirmation that a statutory declaration of a director or officer of each amalgamating entity in accordance with subsection 307(2) of the Act has been attached; (d) the name of the amalgamated credit union; (e) the proposed amalgamation date, if a specified future date is requested; (f) with respect to the amalgamated credit union, the information required in clauses 3(2)(c) to (i); (g) an attached initial notice of directors and officers, in accordance with section 3.2; (h) an attached initial notice of registered office, in accordance with section 3.1; (i) an attached copy of the bylaws of the amalgamated credit union; (j) the name and contact information of the individual submitting the articles of amalgamation; (k) a statement by the individual submitting the articles of amalgamation that: (i) the contents of the articles of amalgamation are true; and (ii) the individual has authority to file the articles of amalgamation with the registrar; (l) the signature of the individual submitting the articles of amalgamation. 30 Jne 2016 SR 51/2016 s4. 13 CREDIT UNION, 1999 C-45.2 REG 1 Articles of continuance 3.3(1) For the purposes of this section, “continuing entity” means an entity applying to the registrar for a certificate of continuance pursuant to subsection 309(1) of the Act. (2) For the purposes of section 309 of the Act, the form of articles of continuance is provided in this section. (3) Articles of continuance for a continuing entity other than an extraprovincial credit union must include the following: (a) the name of the continuing entity; (b) a document containing the authorization to continue as required by subclause 309(1)(b)(i) of the Act; (c) the proposed date on which the certificate of continuance becomes effective, if a specified future date is requested; (d) the information required in clauses 3(2)(c) to (i); (e) an attached initial notice of directors and officers, in accordance with section 3.2; (f) an attached initial notice of registered office, in accordance with section 3.1; (g) an attached copy of the bylaws of the entity; (h) the name and contact information of the individual submitting the articles of continuance; (i) a statement by the individual submitting the articles of continuance that: (i) the contents of the articles of continuance are true; and (ii) the individual has authority to file the articles of continuance with the registrar; (j) the signature of the individual submitting the articles of continuance. (4) Articles of continuance for a continuing entity that is an extraprovincial credit union must include the following: (a) the name of the credit union on continuance; (b) if the entity was previously registered in Saskatchewan, the number assigned to the entity by the registrar; (c) if the entity was not previously registered in Saskatchewan: (i) the name of the entity in its home jurisdiction; (ii) the home jurisdiction of the entity before continuance; (iii) the date of incorporation or amalgamation of the entity; 14 C-45.2 REG 1 CREDIT UNION, 1999 (d) a certificate or letter of authorization that includes the expiry date of the authorization for the entity’s home jurisdiction; (e) the proposed date on which the certificate of continuance becomes effective, if a specified future date is requested; (f) the information required in clauses 3(2)(c) to (i); (g) an attached initial notice of directors and officers, in accordance with section 3.2; (h) an attached initial notice of registered office, in accordance with section 3.1; (i) an attached copy of the bylaws of the entity; (j) the name and contact information of the individual submitting the articles of continuance; (k) a statement by the individual submitting the articles of continuance that: (i) the contents of the articles of continuance are true; and (ii) the individual has authority to file the articles of continuance with the registrar; (l) the signature of the individual submitting the articles of continuance. 30 Jne 2016 SR 51/2016 s4. Articles of arrangement 3.31(1) For the purposes of section 318 of the Act, the form of articles of arrangement is provided in this section. (2) Articles of arrangement must include the following: (a) the current name of the credit union; (b) the number assigned to the credit union by the registrar; (c) an attached copy of any court order made pursuant to section 318 of the Act; (d) an attached copy of any plan of arrangement, if not included as part of the court order mentioned in clause (c); (e) the proposed date on which the articles of arrangement become effective, if a specified date is requested or ordered; (f) the name and contact information of the individual submitting the articles of arrangement; (g) a statement by the individual submitting the articles of arrangement that: (i) the contents of the articles of arrangement are true; and (ii) the individual has authority to file the articles of arrangement with the registrar; (h) the signature of the individual submitting the articles of arrangement. 30 Jne 2016 SR 51/2016 s4. 15 CREDIT UNION, 1999 C-45.2 REG 1 Articles of revival 3.32(1) For the purposes of section 325 of the Act, the form of articles of revival is provided in this section. (2) Articles of revival must include the following: (a) the name of the credit union; (b) the number previously assigned to the credit union by the registrar; (c) the proposed date on which the certificate of revival becomes effective, if a specified future date is requested; (d) a description of the reason the credit union was dissolved; (e) a description of the interest of the person submitting the articles of revival in the revival of the credit union; (f) the fiscal year end of the credit union; (g) the names of the president and secretary of the credit union; (h) the name and contact information of the individual submitting the articles of revival; (i) a statement by the individual submitting the articles of revival that: (i) the contents of the articles of revival are true; and (ii) the individual has authority to file the articles of revival with the registrar; (j) the signature of the individual submitting the articles of revival. 30 Jne 2016 SR 51/2016 s4. Application to restore name to register 3.33(1) For the purposes of subsection 430(2) of the Act, the form of an application to restore the name of a credit union to the register is provided in this section. (2) An application to restore the name of a credit union to the register must include the following: (a) the name of the credit union; (b) the number previously assigned to the credit union by the registrar; (c) the fiscal year end of the credit union; (d) the name and address of the last auditor of the credit union; (e) the date of the last annual meeting since the annual return for the previous year was filed; (f) the information required pursuant to clauses 3.4(1)(b) to (d); (g) the proposed restoration date, if a specified future date is requested; (h) the name and contact information of the individual submitting the application to restore the name of the credit union to the register; 16 C-45.2 REG 1 CREDIT UNION, 1999 (i) a statement by the individual submitting the application to restore the name of the credit union to the register that: (i) the contents of the application to restore the name of the credit union to the register are true; and (ii) the individual has authority to file the application to restore the name of the credit union to the register; (j) the signature of the individual submitting the application to restore the name of the credit union to the register. 30 Jne 2016 SR 51/2016 s4. Annual return 3.4(1) For the purposes of section 406 of the Act, an annual return must include: (a) the date of the credit union’s last annual meeting; (b) subject to subsection (2), confirmation that the registrar has current and accurate records regarding the following: (i) the registered office of the credit union and branch offices, as required by sections 3.1 and 3.11; (ii) the directors and officers of the credit union, as required by sections 3.2 and 3.21; (c) the name of the general manager of the credit union; (d) if applicable, notice in an attached form acceptable to the registrar of any receiver, receiver-manager or liquidator of the credit union; (e) the name and address of the auditor of the credit union for the previous fiscal year; (f) the name and contact information of the individual submitting the annual return; (g) a statement by the individual submitting the annual return that: (i) the contents of the annual return are true; and (ii) the individual has authority to file the annual return with the registrar; (h) the signature of the individual submitting the annual return. (2) If the registrar does not have current and accurate records respecting one or more of the items mentioned in clause (1)(b), the credit union must include with the annual return any of the following that is necessary to ensure that the registrar has current and accurate records for all of those items: (a) a notice of change of registered office, in accordance with section 3.11; (b) a notice of change of directors and officers, in accordance with section 3.21. 30 Jne 2016 SR 51/2016 s4. 17 CREDIT UNION, 1999 C-45.2 REG 1 Application for authorization to continue in another jurisdiction 3.41(1) For the purposes of section 312 of the Act, an application for authorization to continue in another jurisdiction must be provided to the registrar in accordance with this section. (2) An application for authorization to continue in another jurisdiction must include the following: (a) the name of the credit union; (b) the number assigned to the credit union by the registrar; (c) the jurisdiction in which the credit union intends to apply for continuance; (d) notification of any actions or proceedings pending against the credit union or any unsatisfied judgments or any outstanding orders against the credit union, together with any details as required by the registrar; (e) a declaration stating that: (i) the credit union is not in default in filing annual returns or notices pursuant to the Act; (ii) a notice of meeting of members and shareholders, in accordance with subsection 312(2) of the Act, was sent out to each member and shareholder; (iii) the members and shareholders authorized the credit union to request continuance pursuant to the laws of the jurisdiction mentioned in clause (c), in accordance with subsection 312(5) of the Act; (iv) the proposed continuance will not adversely affect creditors, members or shareholders of the credit union; (v) the credit union reasonably believes that the laws of the jurisdiction mentioned in clause (c): (A) permit a Saskatchewan credit union to apply to that jurisdiction for continuance; and (B) meet the requirements set out in subsection 312(11); (vi) in the event that any action or proceeding has been initiated against the credit union, the credit union: (A) will not raise as a defence the fact that it has continued in another jurisdiction; and (B) will admit that it is the same credit union against which the action or proceeding was commenced; and (vii) CUDGC has approved the continuance; (f) any additional information required by the registrar; (g) the name and contact information of the individual submitting the application for authorization to continue in another jurisdiction; 18 C-45.2 REG 1 CREDIT UNION, 1999 (h) a statement by the individual submitting the application for authorization to continue in another jurisdiction that: (i) the contents of the application for authorization to continue in another jurisdiction are true; and (ii) the individual has authority to file the application for authorization to continue in another jurisdiction with the registrar; (i) the signature of the individual submitting the application for authorization to continue in another jurisdiction. 30 Jne 2016 SR 51/2016 s4. General rules re notices, etc. 3.5(1) If a person is required to provide two or more notices or other documents to the registrar at the same time in accordance with the Act and these regulations, the registrar may require the prescribed contents of the notices and other documents to be provided within a single, consolidated form. (2) A requirement to provide information in a notice or other document in accordance with these regulations, other than a signature or statement by the individual submitting the notice or document, is satisfied by providing the information as an attachment to the notice or other document in a manner that is satisfactory to the registrar. (3) A requirement that a signature is to be provided according to these regulations is satisfied if it meets the requirements, if any, of the registrar as to the method of making the signature and as to the reliability of the signature. (4) Any notice or other document required by the Act or these regulations to be provided to the registrar must contain a statement that if a corporate email address is provided in the notice or other document, the registrar may use the email address for the purpose of providing any notice or document required to be sent by the registrar, by the Act or these regulations. (5) The registrar may require a notice or other document required by the Act or these regulations to be provided in electronic form, in accordance with any directions that the registrar considers appropriate. (6) Nothing in these regulations prohibits the registrar from requiring additional information or documentation to be submitted with a notice or other document if that information or documentation is necessary to directly support any information that is required in the notice or other document in accordance with these regulations. 30 Jne 2016 SR 51/2016 s4. Record retention 4(1) A credit union shall retain the following on a permanent basis: (a) records mentioned in subsection 28(1) and clauses 28(2)(b), (e) and (f) of the Act; (b) all orders made by the registrar or CUDGC respecting the credit union; 19 CREDIT UNION, 1999 C-45.2 REG 1 (c) annual financial statements and the general ledger; (d) attested records of documents destroyed. (2) A credit union shall retain the following for seven years after they are closed or completed: (a) member and shareholder agreements; (b) contractual agreements; and (c) the records mentioned in clauses 28(2)(a), (c) and (d) of the Act. (3) Original records are to be destroyed: (a) in the presence of two employees or officers of the credit union; or (b) by persons who are bonded and authorized by resolution of the board to destroy original records. (4) Where the persons mentioned in subsection (3) destroy or witness the destruction of original records, those persons shall attest to the destruction by affidavit. 31 Dec 99 cC-45.2 Reg 1 s4. Disclosure of confidential information 5(1) For the purposes of section 33 of the Act, but subject to Part VI of the Act, where the disclosure of information is reasonably necessary for the credit union to obtain services or to provide services to members or customers, a person may disclose information relating to a business transaction or record of a credit union to: (a) an employee of the credit union; (b) a professional person providing services to the credit union; (c) systems and technical consultants for the credit union; (d) a supplier of services to the credit union or a member or a customer of the credit union; (e) subject to The Credit Union Insurance Business Regulations, insurers or potential insurers if the disclosure is required to obtain insurance coverage for the credit union, a member or customer or to recover on an insurance claim; and (f) participants in lending and asset ownership arrangements with the credit union. (2) Unless a member or customer has provided written authorization, no person shall disclose any information mentioned in section 33 of the Act to another person to enable that person to promote or sell a retail financial service other than a retail financial service offered by the credit union in the name of the credit union. 31 Dec 99 cC-45.2 Reg 1 s5. 20 C-45.2 REG 1 CREDIT UNION, 1999 Use of confidential information 6 Any person receiving any information pursuant to section 5 shall take all reasonable steps to ensure that: (a) he or she uses that information solely for the purposes for which the information was supplied; and (b) unauthorized persons do not have access to or obtain the use of that information. 31 Dec 99 cC-45.2 Reg 1 s6. Disclosure to registrar, etc. 7 For the purposes of section 33 of the Act, a person may disclose any information respecting a business transaction or a record of a credit union to: (a) the registrar; (b) CUDGC; (c) law enforcement officials; (d) a person charged with the responsibility to review complaints by a member or customer respecting a credit union; and (e) any other person in order to comply with any provision of an Act, an Act of another province or an Act of the Parliament of Canada. 31 Dec 99 cC-45.2 Reg 1 s7. Additional powers 8 Pursuant to clause 34(4)(h) of the Act, a credit union may: (a) Repealed. 23 May 2003 SR 40/2003 s3. (b) provide postal or information services; (c) provide the services of the issuer of a licence on behalf of a government body or agency; (d) provide the services of a depository account to receive payment of tax accounts and public utility accounts; (e) engage in the sale or distribution of tickets and passes for lotteries, games of chance, public services and entertainment; and (f) provide a community service activity, as long as the credit union does not provide the community service activity until 30 days after a copy of the approval of Credit Union Central has been filed with the registrar and CUDGC. 31 Dec 99 cC-45.2 Reg 1 s8; 23 May 2003 SR 40/2003 s3. 21 CREDIT UNION, 1999 C-45.2 REG 1 Exemption re financial services 8.1 Notwithstanding clause 42(2)(a) of the Act, a credit union that, before December 31, 1999, had a right to acquire any part of the business of a financial institution may provide financial services to non-members respecting that financial institution for a period of 18 months from the coming into force of this section. 25 Feb 2000 SR 8/2000 s2. Deposits 9(1) Where a credit union accepts funds on deposit for a term, the credit union shall, within 30 days after the receipt of the deposit, provide a confirmation of receipt to the depositor disclosing the terms and conditions pursuant to which the funds are held on deposit. (2) Where a credit union accepts funds on deposit, the credit union shall, at least once annually, make available to the depositor a statement or information disclosing the balance of funds on deposit at that date and the transactions respecting the deposit since the last statement or information was provided. 31 Dec 99 cC-45.2 Reg 1 s9. Unclaimed member amounts 10(1) For the purposes of subsection 71(1) of the Act, where the amount held to the credit of a member: (a) is less than $50, the credit union may add that amount to its income from operations; (b) is $50 or more but not more than $5,000, the credit union shall place that amount in a special reserve fund; and (c) is more than $5,000, the credit union shall pay that amount to CUDGC. (2) Where a credit union places an amount in a special reserve fund pursuant to clause (1)(b), the credit union shall pay that amount to a person who, within 10 years after the date the amount was placed in the special reserve fund by the credit union, provides evidence satisfactory to the credit union of entitlement to that amount. (3) Where no person makes a claim in accordance with subsection (2), the credit union may add that amount to its income from operations. (4) Where a credit union, within the 10-year period mentioned in subsection (2), proposes to dissolve in accordance with the Act, it shall transfer any amount placed in a special reserve fund pursuant to clause (1)(b) to CUDGC. 31 Dec 99 cC-45.2 Reg 1 s10. Unclaimed customer amounts 11(1) Subject to subsection (2), where no transaction has taken place respecting an amount held to the credit of a customer and no statement of account has been requested or acknowledged by the customer respecting the deposit during a period of more than two years from the maturity date of the deposit in the case of a term deposit or from the last day a transaction took place in the case of another amount, and where the amount: (a) is less than $50, the credit union may add that amount to its income from operations; 22 C-45.2 REG 1 CREDIT UNION, 1999 (b) is $50 or more but not more than $5,000, the credit union shall place that amount in a special reserve fund; and (c) is more than $5,000, the credit union shall pay that amount to CUDGC. (2) Where a credit union places an amount in a special reserve fund pursuant to clause (1)(b), the credit union shall pay that amount to a person who, within 10 years after the date the amount was placed in the special reserve fund by the credit union, provides evidence satisfactory to the credit union of entitlement to that amount. (3) Where no person makes a claim in accordance with subsection (2), the credit union may add that amount to its income from operations. (4) Where a credit union, within the 10-year period mentioned in subsection (2), proposes to dissolve in accordance with the Act, it shall transfer any amount placed in a special reserve fund pursuant to clause (1)(b) to CUDGC. (5) Where a credit union pays an amount to CUDGC in accordance with clause (1) (c) or subsection (4), CUDGC shall pay that amount to a person who, within 10 years after the date the amount was paid to CUDGC, provides evidence satisfactory to CUDGC of entitlement to that amount. 31 Dec 99 cC-45.2 Reg 1 s11. Agenda of annual meeting 12 For the purposes of subsection 77(6) of the Act, the agenda for the annual meeting of a credit union shall include: (a) a report of the board covering its activities since the last annual meeting; (b) the financial statements and the report of the auditor respecting those financial statements required pursuant to section 259 of the Act; and (c) reports by all committees appointed by the members. 31 Dec 99 cC-45.2 Reg 1 s12. Quorum 13(1) Subject to subsection (2), for the purposes of subsection 81(1) of the Act, the quorum at an annual or special meeting of members: (a) is 15 members who are entitled to vote; and (b) where the meeting is held at more than one location, is not less than 10 members who are entitled to vote at each location. (2) A credit union may set in its bylaws a number higher than the number mentioned in subsection (1). (3) A person attending a meeting by telephonic, electronic or other communication facility that enables all participants to communicate adequately with each other during the meeting is deemed to be present at the meeting at the location where the person is entitled to vote. 31 Dec 99 cC-45.2 Reg 1 s13; 3 Sep 2021 SR 85/2021 s3. 23 CREDIT UNION, 1999 C-45.2 REG 1 Meetings at more than one location 14 For the purposes of section 82 of the Act, the bylaws of a credit union providing for meetings at more than one location must include provisions respecting: (a) the manner of determining at which meeting members are entitled to vote; (b) the method by which members can introduce and approve resolutions, provided that resolutions from the floor shall not be permitted. 31 Dec 99 cC-45.2 Reg 1 s14. Delegates 15 Where a credit union provides for the establishment of a delegate structure in its bylaws, the credit union shall state in the bylaws: (a) the number of delegates to be elected; (b) the matters mentioned in clause 13(2)(a) of the Act; and (c) the quorum at the delegate meetings, which is not to be less than 50% of the delegates. 31 Dec 99 cC-45.2 Reg 1 s15. Election of directors 16(1) In this section, “returning officer” means: (a) the chairperson of the meeting called to elect directors; or (b) a person or persons appointed by the board, or by the chairperson at the meeting, and charged with the conduct of an election of directors and reporting the results of voting to the membership. (2) A returning officer shall determine, to his or her satisfaction, that an individual to be nominated for election as a director: (a) is qualified pursuant to the Act and the bylaws of the credit union to be a director; and (b) has consented to the nomination. (3) Where the number of candidates nominated does not exceed the number of directors to be elected, the returning officer shall declare all the candidates elected. (4) Where candidates are to be elected for varying terms and where directors are declared elected pursuant to subsection (3), the returning officer shall draw lots in the presence of the directors, and the director whose lot is drawn first is entitled to serve the longer term. 31 Dec 99 cC-45.2 Reg 1 s16. Voting for directors 17(1) All voting for directors must be held by secret ballot or by any other secret voting method approved by the board.

(2) Subject to subsection (4), only one vote or ballot is to be taken and the number of candidates equal to the number of directors to be elected receiving the highest number of votes are to be declared elected. 24 C-45.2 REG 1 CREDIT UNION, 1999 (3) Where candidates are to be elected for varying terms, the candidates receiving the highest number of votes cast are to be declared elected for the longer terms. (4) Where two or more candidates receive an equal number of votes, the returning officer may provide that a vote or ballot be cast to break the tie. (5) Where a subsequent vote or ballot pursuant to subsection (4) is not held, the returning officer shall draw lots in the presence of the candidates, and the candidate whose lot is drawn is to be declared elected. (6) If a member votes for more or, if provided in the bylaws, less than the number of directors to be elected, those votes are not to be counted. 31 Dec 99 cC-45.2 Reg 1 s17; 3 Sep 2021 SR 85/2021 s4. Liquidity requirements 18(1) For the purposes of section 121 of the Act, a credit union shall: (a) have to its credit with Credit Union Central, or pursuant to an arrangement specified by Credit Union Central, a deposit or securities acceptable to Credit Union Central that, in total, have a current market value in an amount that is at least equal to the amount determined by Credit Union Central, or determined pursuant to that arrangement; and (b) maintain available liquid assets in addition to those required by clause (a) that may be required by the standards of sound business practice. (2) Credit Union Central may have access to the deposits or securities of a credit union: (a) to pay or to arrange for the payment of the obligation of the credit union to pay cheques or payment orders drawn on the credit union; (b) to ensure the clearing and settlement of payment obligations in any payment system within the meaning of the Payment Clearing and Settlements Act (Canada); (c) to manage the liquidity sources available to credit unions; and (d) to provide securities for or to make payments to the liquidity arrangement between Credit Union Central of Canada, Credit Union Central and other credit union centrals. (3) If a credit union does not have access to sufficient available funds, without taking into account the deposits or securities mentioned in clause (1)(a), the credit union may, with the approval of CUDGC, have access to those deposits or securities for any purpose. 31 Dec 99 cC-45.2 Reg 1 s18. 25 CREDIT UNION, 1999 C-45.2 REG 1 Returns 19 For the purposes of subsection 406(4) of the Act, a credit union shall submit to the registrar: (a) Repealed. 30 Jne 2016 SR 51/2016 s5. (b) Repealed. 30 Jne 2016 SR 51/2016 s5. (c) any additional reports containing the information that may be required and at the time the registrar may require. 31 Dec 99 cC-45.2 Reg 1 s19; 30 Jne 2016 SR 51/2016 s5. Deemed receipt of information 20(1) For the purposes of clause 439(2)(b) of the Act, information sent by the registrar is deemed to be received by the intended recipient 10 business days after it is sent. (2) For the purposes of clause 439(4)(b) of the Act, information sent by the registrar is deemed to be received by the intended recipient five business days after it is sent. 31 Dec 99 cC-45.2 Reg 1 s20. 21 Repealed. 30 Jne 2016 SR 51/2016 s6. PART II Substantial Investments Interpretation of Part 22 In this Part: (a) “community services corporation” means a body corporate whose activities are limited to providing one or more community service activities; (b) “factoring corporation” means a body corporate whose activities are limited to acting as a factor respecting accounts receivable and includes the raising of money for the purpose of acting as a factor and the lending of money while acting as a factor; (c) “financial leasing corporation” means a body corporate whose activities are limited to: (i) financial leasing of personal property; (ii) entering into and accepting the assignment of conditional sale agreements respecting personal property; (iii) administering financial lease agreements and conditional sales agreements; and (iv) raising money for the purpose of financing the activities of the corporation; 26 C-45.2 REG 1 CREDIT UNION, 1999 (d) “information processing services” means the collection, manipulation and transmission of information that is primarily financial or economic in nature or that relates to the business of: (i) an entity mentioned in clause 34(4)(f) of the Act; (ii) any entity in which any entity mentioned in subclause (i) has a substantial investment; or (iii) a member or customer of a credit union or co-operative entity; (e) “information services corporation” means a body corporate that is primarily engaged in: (i) providing information processing services; (ii) providing advisory or other services in the design, development or implementation of information management systems; or (iii) designing, developing or marketing computer software including, as an ancillary activity, the design, development, manufacture or sale of special purpose computer hardware; (e.1) “insurance agency” means an entity that is not an insurance brokerage and that is primarily engaged in one or more of the following while acting for or on behalf of any insurer: (i) soliciting, negotiating, or effecting a contract of insurance; (ii) for compensation, acting in the solicitation or negotiation of insurance; (iii) transmitting, for compensation, an application for or a policy of insurance to or from an insurer; (iv) retaining as compensation any portion of a premium received by it; (e.2) “insurance brokerage” means an entity that is not an insurance agency and that is primarily engaged in one or more of the following while acting on behalf of an insured person or a person applying for insurance: (i) soliciting, negotiating or effecting a contract of insurance or re-insurance; (ii) for compensation, acting in the solicitation or negotiation of insurance or re-insurance; (iii) transmitting, for compensation, an application for or a policy of insurance or re-insurance to or from an insurer; (iv) retaining as compensation any portion of a premium received by it; (v) providing risk management services, including providing claims assistance if required; (vi) providing consulting or advising services with respect to insurance or reinsurance; 27 CREDIT UNION, 1999 C-45.2 REG 1 (f) “investment counselling and portfolio management corporation” means a body corporate whose principal activity consists of: (i) the offering of advice, or advising, on investments; or (ii) the investment or control, in any way that involves an element of discretionary judgment by the body corporate, of money, property, deposits or securities that: (A) are not owned by the body corporate; or (B) are not deposited with the body corporate in the ordinary course of business; (g) “mutual fund corporation” means a body corporate whose activities are limited to the investing of the funds of the body corporate, and includes a body corporate that is an issuer of securities that entitle the holder to receive, on demand or within a specified period after demand, an amount computed by reference to the value of a proportionate interest in the whole or in a part of the net assets, including a separate fund or trust account, of the issuer of the securities; (h) “mutual fund distribution corporation” means a body corporate whose principal activity is acting as a selling agent of units, shares or other interests in a mutual fund and acting as a collecting agent in the collection of payments for any of those interests if: (i) the proceeds of the sales of those units, shares or other interests, less any sales commissions and service fees, are paid to the fund; and (ii) the existence of a sales commission and service fee respecting the sale of any of those units, shares or other interests is disclosed to the purchaser before the purchase; (i) “real property brokerage corporation” means a body corporate that is primarily engaged in: (i) acting as an agent for vendors, purchasers, mortgagors, mortgagees, lessors or lessees of real property; and (ii) providing consulting or appraisal services respecting real property; (j) “real property corporation” means a body corporate that is primarily engaged in holding, managing or otherwise dealing with real property or shares of a body corporate or ownership interests in an unincorporated entity that is also primarily engaged in holding or otherwise dealing with real property, including another real property corporation or a real property holding vehicle; (k) “real property holding vehicle” means a limited partnership or a trust that is primarily engaged in holding, managing or otherwise dealing with real property or shares of a body corporate or ownership interests in an unincorporated entity that is also primarily engaged in holding or otherwise dealing with real property, including a real property corporation or another real property holding vehicle; 28 C-45.2 REG 1 CREDIT UNION, 1999 (l) “service corporation”, in relation to a credit union, means a body corporate that engages exclusively in the provision of services to any or all of the following: (i) an entity mentioned in clause 34(4)(f) of the Act; (ii) any entity in which any entity mentioned in subclause (i) has a substantial investment; (m) “special purpose computer hardware” means computer equipment that is integral to the provision of: (i) financial services; or (ii) information services related to the business of financial institutions; (n) “specialized financing corporation” means a body corporate that is primarily engaged in making investments, in providing specialized business management or in providing financing or advisory services. 31 Dec 99 cC-45.2 Reg 1 s22; 23 May 2003 SR 40/2003 s4. Permitted substantial investments 23 For the purposes of subsection 50(1) of the Act, a credit union may acquire or increase a substantial investment only in any of the following: (a) a financial institution; (b) a factoring corporation; (c) a financial leasing corporation; (d) an information services corporation; (d.1) an insurance agency or insurance brokerage; (e) an investment counselling and portfolio management corporation; (f) a mutual fund corporation; (g) a mutual fund distribution corporation; (h) a real property brokerage corporation; (i) a real property corporation; (j) a service corporation; (k) a specialized financing corporation; (l) a financial holding corporation that does not have a substantial investment in any entity other than in: (i) an entity mentioned in this section; (ii) a real property holding vehicle; or (iii) any other entity in which a financial institution or specialized financing corporation controlled by the financial holding corporation has a substantial investment; 29 CREDIT UNION, 1999 C-45.2 REG 1 (m) a body corporate whose activities are ancillary to the business of the credit union or a financial institution that is its subsidiary; (n) a body corporate that engages in two or more of the businesses or activities engaged in or carried on by a body corporate mentioned in clauses (a) to (m); (o) a real property holding vehicle; (p) a community services corporation; (q) an entity that is not a body corporate if the activities of the entity are the same as or substantially similar to those of any body corporate mentioned in clauses (a) to (p). 31 Dec 99 cC-45.2 Reg 1 s23; 23 May 2003 SR 40/2003 s5. Acquiring or increasing substantial investment 24(1) A credit union may only acquire or increase a substantial investment in any entity mentioned in section 23 with the prior approval of CUDGC. (2) A credit union may apply to CUDGC for approval to acquire or increase a substantial investment in an entity that is not mentioned in section 23. (3) After considering an application pursuant to subsection (2), CUDGC may grant the approval if the activities of the entity are substantially the same as those of an entity mentioned in section 23. (4) CUDGC may, on any terms and conditions it considers appropriate, deem a body corporate or entity named in its approval to be, for the purposes of this regulation, a body corporate or entity mentioned in section 23 if the activities of that body corporate or entity are substantially similar to those of a body corporate or entity mentioned in that section. 31 Dec 99 cC-45.2 Reg 1 s24. CUDGC may attach terms and conditions 25 CUDGC may: (a) limit the percentage of ownership of the entity that the credit union may acquire; (b) authorize the credit union to acquire an additional percentage ownership of the entity without further approval by CUDGC; (c) require the credit union to control the entity; and (d) specify any terms and conditions that are to be complied with by the credit union as a condition to, or after the making of, the substantial investment. 31 Dec 99 cC-45.2 Reg 1 s25. 30 C-45.2 REG 1 CREDIT UNION, 1999 Compliance by credit union 26 A credit union shall comply with the Act, these regulations, the terms and conditions of any approval granted by CUDGC pursuant to section 24 and standards of sound business practice when acquiring and holding a substantial investment. 31 Dec 99 cC-45.2 Reg 1 s26. Continuation of substantial investments 27 Where a credit union has a substantial investment in an entity on the day on which these regulations come into force, the credit union may continue to hold that substantial investment as long as any increase in the ownership of the substantial investment is in accordance with these regulations. 31 Dec 99 cC-45.2 Reg 1 s27. PART III Review of Membership Termination by Registrar Review of membership termination 28(1) For the purposes of subsection 69(6) of the Act, a member may request the registrar to review a termination of the person’s membership by: (a) serving a notice of review on the registrar; and (b) at the time of serving a notice of review, serving a copy of the notice of review on the credit union. (2) A notice of review of the termination of that person’s membership must be served on the registrar within 30 days after the member received notice of the decision of the board. 31 Dec 99 cC-45.2 Reg 1 s28. Contents of notice of review 29(1) A notice of review must set out: (a) all grounds on which the review is based, including: (i) the nature of any error alleged in the decision; and (ii) the specific grounds on which it is alleged that an error exists; (b) in summary form, the material facts on which the member relies; and (c) an address for the member for service of documents relating to the review. (2) Where, in the opinion of the registrar, a person fails to provide information required pursuant to subsection (1), the registrar may, at any time before conducting the review, require the person to provide the information within a specified time. (3) Where the person does not provide the information required by the registrar within the specified time, the registrar may dismiss the review. 31 Dec 99 cC-45.2 Reg 1 s29. 31 CREDIT UNION, 1999 C-45.2 REG 1 Obligations after receiving notice 30(1) Within seven days after receiving the notice of review, the registrar shall fix a date for the review. (2) Immediately after receiving the notice of review, the credit union shall provide to the registrar a copy of: (a) any information, evidence or material the board relied on or considered in making the decision that is the subject of the notice of review; (b) any transcript or record with respect to proceedings conducted by the credit union respecting the decision that is the subject of the notice of review; and (c) the decision that is the subject of the notice of review and any reasons for the decision provided to the member by the board. (3) The credit union shall provide to the member or the member’s counsel or representative a copy of the documents provided to the registrar pursuant to subsection (2) where the member or the member’s counsel or representative pays to the credit union the reasonable costs of making and providing a copy. (4) A person mentioned in subsection 28(1) may apply to the registrar for an extension of the time within which a review may be commenced and the registrar may, if he or she considers it appropriate, make an order extending the time within which a review may be commenced. 31 Dec 99 cC-45.2 Reg 1 s30. Counsel 31 The credit union is entitled to be heard at the hearing of a review by counsel or otherwise at the credit union’s own expense. 31 Dec 99 cC-45.2 Reg 1 s31. Review hearing 32(1) Subject to section 33, the registrar shall conduct the review on the basis of: (a) the materials provided pursuant to subsection 30(2); (b) the evidence considered at the hearing; (c) the notice of review; and (d) any information provided pursuant to subsection 29(1). (2) The registrar shall provide the member and the credit union with a decision, in writing, and shall include the reasons for the decision. 31 Dec 99 cC-45.2 Reg 1 s32. New evidence 33 Where the member or the member’s counsel or representative presents further evidence during the hearing of a review: (a) the registrar may, where he or she considers it appropriate: (i) consider the further evidence; (ii) exclude the further evidence; 32 C-45.2 REG 1 CREDIT UNION, 1999 (iii) direct a new hearing by the board on the basis of the further evidence and the materials mentioned in subsection 30(2); or (iv) direct further inquiries by the board; and (b) the credit union may request that the registrar exclude the evidence and the registrar may, in appropriate circumstances, do any of the things mentioned in subclauses (a)(i) to (iv). 31 Dec 99 cC-45.2 Reg 1 s33. PART IV Proxies and Proxy Solicitation Interpretation of Part 34 In this Part, “security” means an investment share, a debt obligation or a certificate evidencing an investment share or debt obligation. 31 Dec 99 cC-45.2 Reg 1 s34. Form of Proxy – requirements 35(1) Every form of proxy required to be sent to the registrar pursuant to subsection 183(2) of the Act must indicate, in bold face type: (a) the meeting at which it is to be used; and (b) by whom the proxy is solicited. (2) A form of proxy must contain a designated blank space for a date and must state that if it is not dated in the space, it is deemed to bear the date on which it is mailed by the person making the solicitation. (3) A form of proxy, an accompanying management proxy circular or a dissident’s proxy circular must state, in bold face type, that the investment shareholder may appoint a proxyholder, other than a person designated in the form of proxy, to attend and act on the investment shareholder’s behalf at the meeting, and must contain instructions as to the manner in which the investment shareholder may do so. (4) If a form of proxy designates a person as proxyholder, it must provide a means for the investment shareholder to designate some other person as proxyholder. (5) A form of proxy must provide a means for the investment shareholder to specify that the investment shares registered in the investment shareholder’s name are to be voted for or against each matter or group of related matters identified in a notice of meeting, a management proxy circular, a dissident’s proxy circular or a proposal pursuant to section 298 of the Act, other than the election of directors who are to be elected by the investment shareholders. 31 Dec 99 cC-45.2 Reg 1 s35. 33 CREDIT UNION, 1999 C-45.2 REG 1 Proxy may confer authority 36(1) A form of proxy may confer authority respecting matters for which a choice is not provided pursuant to subsection 35(5) if the form of proxy, the management proxy circular or the dissident’s proxy circular states in bold face type how the proxyholder will vote the investment shares respecting each matter or group of related matters. (2) A form of proxy may confer discretionary authority respecting amendments to matters identified in the notice of meeting or other matters that may properly come before the meeting if: (a) the person by or on whose behalf the solicitation is made is not aware within a reasonable time before the solicitation that the amendments or other matters are to be presented for action at the meeting; and (b) the form of proxy, the management proxy circular or the dissident’s proxy circular states specifically that it confers that discretionary authority. (3) A form of proxy may not confer authority to vote respecting the election of a director unless a bona fide proposed nominee for the election is named in the form of proxy, the management proxy circular or the dissident’s proxy circular. 31 Dec 99 cC-45.2 Reg 1 s36. Additional requirements 37(1) A form of proxy must provide a means for the investment shareholder to specify that the investment shares registered in the investment shareholder’s name are to be voted or withheld from voting respecting the election of directors who are to be elected by the investment shareholders. (2) A form of proxy, an accompanying management proxy circular or a dissident’s proxy circular must state that the investment shares represented by the proxy will be voted or withheld from voting, in accordance with the instructions of the investment shareholder, in relation to any vote or on any ballot that may be called for and that, if the investment shareholder specified a choice pursuant to subsection 35(5) or 36(2) respecting any matter to be acted on, the investment shares will be voted accordingly. (3) A form of proxy must: (a) contain a statement of the right of an investment shareholder to revoke a proxy pursuant to subsection 181(4) of the Act and the method by which the investment shareholder may exercise that right; (b) specify the method of solicitation, if otherwise than by mail, and if the solicitation is to be made by specifically engaged employees or agents, the material features of any contract or arrangement for the solicitation, the parties to the contract or arrangement and the cost or anticipated cost; and (c) specify the name of the person by whom the cost of the solicitation has been or will be directly or indirectly borne. 31 Dec 99 cC-45.2 Reg 1 s37; 3 Sep 2021 SR 85/2021 s5. 34 C-45.2 REG 1 CREDIT UNION, 1999 Management proxy circular – general requirements 38 A management proxy circular must contain the following: (a) a statement, in bold face type, to the effect that the solicitation is made by or on behalf of the management of the credit union; (b) the name of any director of the credit union who has informed management, in writing, that the director intends to oppose any action intended to be taken by the management and the nature of the action that the director intends to oppose; (c) the number of investment shares of each class of investment shares of the credit union that are entitled to be voted at the meeting and the number of votes to which each investment share of each of those classes is entitled; (d) the record date as of which the investment shareholders entitled to vote at the meeting will be determined or particulars as to the closing of the security transfer register, as the case may be, and, if the right to vote is not limited to investment shareholders of record as at a specified record date, any conditions respecting that right to vote; (e) if indemnification pursuant to section 116 of the Act is paid or becomes payable in the financial period: (i) the amount paid or payable; (ii) the name and title of the individual indemnified or to be indemnified; and (iii) the circumstances that gave rise to the indemnity; (f) the percentage of votes required for the approval of any matter, other than the election of directors, that is to be submitted to a vote of investment shareholders at the meeting; (g) if the credit union has limited the ownership of investment shares, the general nature of the limitations. 31 Dec 99 cC-45.2 Reg 1 s38. Management proxy circular – insurance 39 If insurance mentioned in section 117 of the Act is purchased, a management proxy circular must contain the following: (a) the amount or, where there is a comprehensive liability policy, the approximate amount of premium paid by the credit union respecting directors as a group and officers as a group or for both groups on an aggregate basis; (b) the aggregate amount of premium, if any, paid by the individuals in each group; (c) the total amount of insurance purchased respecting each group or for both groups on an aggregate basis; (d) a summary of any deductibility or co-insurance clause or other provision in the insurance contract that exposes the credit union to liability in addition to the payment of premiums. 31 Dec 99 cC-45.2 Reg 1 s39. 35 CREDIT UNION, 1999 C-45.2 REG 1 Management proxy circular – directors 40 A management proxy circular must contain the following: (a) if directors are to be elected by the investment shareholders, a statement of the right of any class of investment shareholders to elect a specified number of directors or to cumulate their votes and of any conditions precedent to the exercise of that right and whether any condition precedent has been satisfied; (b) if directors are to be elected by the investment shareholders, the following in tabular form so far as is feasible, respecting each person proposed to be nominated by management for election as a director and each director who has been elected by the investment shareholders whose term of office will continue after the meeting: (i) the name of each person, the time when the person’s term of office or the term of office for which the person is a proposed nominee will expire and the last major position or office with the credit union held by the person, and whether the person is a proposed nominee for election as a director at the meeting; (ii) the principal occupation or employment of each of those persons, the name and principal business of any body corporate or other organization in which the occupation or employment is carried on and the same information respecting all principal occupations or employments held by the person within the five preceding years unless the person is a director and was elected to the present term of office by a vote of investment shareholders at a meeting the notice of which was accompanied by a proxy circular containing that information; (iii) if the person is or has been a director of the credit union, the period or periods during which the person has so served; (iv) the number of investment shares of each class of voting investment shares of the credit union and any of the credit union’s subsidiaries beneficially owned, directly or indirectly, or over which control or direction is exercised, by each of those persons; (c) whether the credit union has an executive committee of its board, and if so, the names of the directors who are members of that committee; (d) the names of the directors who are members of the audit committee and the conduct review committee; (e) the details of any contract, arrangement or understanding between any proposed management nominee and any other person, except the directors and officers of the credit union acting solely in their capacity as directors or officers, pursuant to which the nominee is to be elected, including the name of the other person; (f) a statement of executive remuneration where action is to be taken with respect to: (i) the election of directors; 36 C-45.2 REG 1 CREDIT UNION, 1999 (ii) any bonus, profit-sharing or other plan of remuneration, contract or arrangement in which any director or officer of the credit union will participate; (iii) any pension or retirement plan of the credit union in which any director or officer of the credit union will participate; and (iv) the granting to any director or officer of the credit union of any option or right to purchase any securities other than rights issued rateably to all investment shareholders or to all investment shareholders resident in Canada. 31 Dec 99 cC-45.2 Reg 1 s40. Management proxy circular – disclosure 41 A management proxy circular must contain the following: (a) for any transaction since the beginning of the credit union’s last completed financial year or in any proposed transaction that has materially affected or could materially affect the credit union or any of its subsidiaries: (i) where not previously disclosed, the details, including, where feasible, the approximate amount of any material interest, direct or indirect, of: (A) a director or officer of the credit union; (B) a director or officer of a body corporate that is an associate or affiliate of the credit union; (C) a person proposed by management as a nominee for election by the investment shareholders as a director of the credit union; (D) an associate or affiliate of any of the persons mentioned in paragraphs (A) to (C); (ii) unless the interest of the person arises solely from the beneficial ownership, direct or indirect, of less than 10% of any class of voting shares of another body corporate, or one of its subsidiaries furnishing services to the credit union, the amounts and other details of transactions not mentioned in subclause (i) that involve remuneration paid, directly or indirectly, to any of the persons mentioned in paragraphs (i)(A) to (D) for services in any capacity; and (iii) any interest arising from the ownership of securities of the credit union where the security holder receives an advantage not shared rateably by all holders of the same class of security or all holders of the same class of security who are resident in Canada, but the interest may be omitted if: (A) the rate or charges involved are fixed by law or determined by competitive bids; (B) the interest of the person in the transaction is solely that of a director of another body corporate that is a party to the transaction; (C) the transaction involved services as a depository of funds, transfer agent, registrar, trustee under a trust indenture or under similar services; or 37 CREDIT UNION, 1999 C-45.2 REG 1 (D) the transaction does not involve, directly or indirectly, remuneration for services and the interest of the person results from the beneficial ownership, direct or indirect, of less than 10% of any class of voting shares of another body corporate that is a party to the transaction, the transaction is in the ordinary course of business of the credit union or one of its subsidiaries and the amount of the transaction or series of transactions is less than 10% of the total sales or purchases, as the case may be, of the credit union and its subsidiaries for their last completed financial year; (b) details of each transaction mentioned in clause (a), the name and address of each person whose interest in the transaction is disclosed and the nature of the relationship by reason of which the interest is required to be disclosed; (c) where a transaction mentioned in clause (a) involves the purchase or sale of assets by the credit union or any of its subsidiaries otherwise than in the ordinary course of business, the cost of the assets to the purchaser and the cost of the assets to the seller if the assets were acquired by the seller within the two years before the transaction; (d) details of a material underwriting discount or commission respecting the sale of securities by the credit union where any person mentioned in clause 39(a) has contracted or will contract with the credit union respecting an underwriting or is an associate or affiliate of a person that has so contracted or will contract. 31 Dec 99 cC-45.2 Reg 1 s41. Management proxy circular – securities 42 A management proxy circular must contain the following: (a) in any matter to be acted on at the meeting other than the election by the investment shareholders of directors, details of any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, of: (i) each director or officer of the credit union at any time since the beginning of its last completed financial year; (ii) each person proposed by management as a nominee for election by the investment shareholders as a director of the credit union; and (iii) each affiliate or associate of any of the persons mentioned in subclause (i) or (ii); (b) if action is to be taken respecting the authorization or issue of securities, except to exchange the securities for other securities of the credit union: (i) the designation and number or amount of securities to be authorized or issued; (ii) a description of the securities, and: (A) if the terms of securities to be authorized cannot be stated because no issue of securities is contemplated in the immediate future and if no further authorization by investment shareholders for their issue is to be obtained, a statement that the terms of the securities to be authorized, including dividend or interest rates, conversion prices, voting rights, redemption prices, maturity dates and other matters, will be determined by the directors; and 38 C-45.2 REG 1 CREDIT UNION, 1999 (B) if the securities are shares of an existing class, the description required, other than a statement of any pre-emptive rights, may be omitted; (iii) details of the transaction in which the securities are to be issued, including the nature and approximate amount of the consideration received or to be received by the credit union and the purpose for which the consideration has been or is to be used; (iv) if it is not feasible to furnish the details required pursuant to subclause (iii), a statement of the reason why it is not feasible, the purpose of the authorization and whether shareholders’ approval for the issue of the securities will be sought; (v) if, during the current financial year, the proceeds of an issue of securities were used for a purpose other than the one stated in the document under which the securities were issued, the date of the document, the amount and designation of the securities so issued and details of the use of the proceeds; and (vi) if the securities are to be issued other than in a general public offering for money or other than rateably to all holders of the same class of securities or all holders of the same class of securities who are resident in Canada, the reasons for the proposed authorization or issue and its effect on the rights of present security holders. 31 Dec 99 cC-45.2 Reg 1 s42. Management proxy circular – amendments to articles 43 If action is to be taken pursuant to section 299 of the Act to modify the rights, privileges, restrictions or conditions attached to any class of securities of the credit union or to authorize or issue securities in order to exchange them for other securities of the credit union, a management proxy circular must contain the following: (a) the designation and the number or amount of outstanding securities that are to be modified, and, if securities are to be issued in exchange, the designation and number or amount of securities to be exchanged and the basis of the exchange; (b) details of material differences between the outstanding securities and the modified new securities; (c) the reasons for the proposed modification or exchange and the general effect on the rights of existing security holders; (d) a brief statement of arrears in dividends or of defaults in principal or interest respecting the outstanding securities that are to be modified or exchanged; (e) all other information material to the proposed modification or exchange. 31 Dec 99 cC-45.2 Reg 1 s43. 39 CREDIT UNION, 1999 C-45.2 REG 1 Management proxy circular – plans 44 A management proxy circular must contain the following: (a) the material features of a plan, including the reason for it and its general effect on the rights of existing security holders, if action is to be taken respecting that plan and the plan is for: (i) an amalgamation with another credit union, other than pursuant to section 306 of the Act; (ii) a sale, lease or exchange of all or substantially all of the property of the credit union pursuant to section 313 of the Act; (iii) a continuance pursuant to Division 3 of Part XVI of the Act; or (iv) the liquidation or dissolution of the credit union; (b) if action is to be taken respecting a plan mentioned in subclause (a)(i), a statement containing, respecting the credit unions: (i) a brief description of the business; (ii) a brief description of arrears in dividends or defaults in principal or interest in respect of securities of the credit unions and of the effect of the plan; (iii) the existing and pro forma share and loan capital in tabular form; (iv) a historical summary of earnings in tabular form for each of the last five financial years, including per investment share amounts of net earnings, dividends declared for each year and book value per investment share at the end of the most recent period; (v) a combined pro forma summary of earnings in tabular form for each of the last five financial years indicating the aggregate and per investment share earnings for each of those years and the pro forma book value per investment share at the end of the most recent period, and if the transaction will establish a new basis of accounting for the assets of the credit union or other credit union, the pro forma summary of earnings may be furnished only for the most recent financial year and interim period and must reflect appropriate pro forma adjustments resulting from the new basis of accounting; (vi) an introductory summary, not exceeding six pages in length, of the contents of the proxy circular that highlights the salient features of the transaction, including a summary of the financial information, with appropriate accounting for the assets of the credit union or other credit union, and the pro forma summary of earnings may be furnished only for the most recent financial year and interim period and must reflect appropriate pro forma adjustments resulting from the new basis of accounting; and (vii) an introductory summary, not exceeding six pages in length, of the contents of the proxy circular that highlights the salient features of the transaction, including a summary of the financial information, with appropriate cross-references to the more detailed information in the circular. 31 Dec 99 cC-45.2 Reg 1 s44. 40 C-45.2 REG 1 CREDIT UNION, 1999 Management proxy circular – other 45 A management proxy circular must contain the following: (a) if action is to be taken with respect to any matter, including alterations of investment share capital, amendments to articles, property disposition, amalgamation, rearrangements or reorganizations, the substance of each matter or group of related matters to the extent it has not been described in sections 38 to 44 in sufficient detail to permit investment shareholders to form a reasoned judgment concerning the matter, and, if any matter is not required to be submitted to a vote of the investment shareholders, the reasons for so submitting it and the action intended to be taken by management in the event of a negative vote by the investment shareholders; (b) a statement, signed by a director or officer of the credit union, that the contents and the sending of the circular have been approved by the directors. 31 Dec 99 cC-45.2 Reg 1 s45. Circular to include statement 46 A management proxy circular that is sent to the registrar shall be submitted with a statement signed by a director or officer that a copy of the circular has been sent to each director, to each investment shareholder whose proxy has been solicited and to the auditor of the credit union. 31 Dec 99 cC-45.2 Reg 1 s46. Dissident’s proxy circular 47 For the purposes of subsection 35(3), “dissident” means any person, other than the management of the credit union and its affiliates and associates, by or on behalf of whom a solicitation is made, and includes a committee or group that solicits proxies, any member of one of those committees or groups and any person, whether or not named as a member, who, acting alone or with one or more other persons, directly or indirectly, takes the initiative or engages in organizing, directing or financing any of those committees or groups except: (a) a person who contributes not more than $250 and who is not otherwise a person by whom or on whose behalf the solicitation is made; (b) a lending institution or a broker or dealer that, in the ordinary course of business, lends money or executes orders for the purchase or sale of shares and is not otherwise a person by whom or on whose behalf the solicitation is made; (c) a person retained or employed by a person by whom or on whose behalf a solicitation is made to solicit proxies and who is not otherwise a person by whom or on whose behalf a solicitation is made; (d) a person who only transmits proxy soliciting material or performs administrative or clerical duties in connection with the solicitation; (e) a person employed or retained by a person by whom or on whose behalf a solicitation is made in the capacity of lawyer, accountant, publicity agent, financial or public relations adviser, and whose activities are limited to the performance of duties in the course of that employment or retainment; 41 CREDIT UNION, 1999 C-45.2 REG 1 (f) a person regularly employed as an officer or employee of the credit union or any of its affiliates who is not otherwise a person by whom or on whose behalf a solicitation is made; and (g) an officer or director of, or person employed by, a person by or on behalf of whom a solicitation is made, if the officer, director or employee is not otherwise a person by whom or on whose behalf a solicitation is made. 31 Dec 99 cC-45.2 Reg 1 s47. Contents of dissident’s proxy circular 48 A dissident’s proxy circular must contain the following: (a) the name of the credit union to which the solicitation relates; (b) details of the identity and background of each dissident, including: (i) the dissident’s name and address; (ii) the dissident’s present principal occupation or employment and the name, principal business and address of any body corporate or other person in which the occupation or employment is carried on; and (iii) all convictions in connection with contraventions of any corporate or securities laws or criminal convictions in a matter of an economic nature such as fraud or market manipulation during the preceding 10 years for which a pardon has not been granted and the date and nature of each conviction, the name and location of the court and the sentence imposed; (c) details of any material interest of the dissident, direct or indirect, by way of beneficial ownership of securities or otherwise, in any matter to be acted on and the interest of the dissident in the securities of the credit union to which the solicitation relates, including: (i) the number of each class of investment shares of the credit union and of the shares of the credit union’s affiliates and associates that the dissident beneficially owns or over which the dissident exercises control or direction; (ii) the dates on which securities of the credit union were purchased or sold during the preceding two years, the amount purchased or sold on each date and the price at which they were purchased or sold; (iii) if any part of the purchase price or market value of any of the securities specified in subclause (ii) is represented by funds borrowed or otherwise obtained for the purpose of acquiring or holding the securities, the amount of the indebtedness as of the latest practicable date and a brief description of the transaction, including the names of the parties, other than a financial institution, broker or dealer acting in the transaction in the ordinary course of business; (iv) whether the dissident is, or was within the preceding year, a party to a contract, arrangement or understanding with any person respecting securities of the credit union, including joint ventures, loans or option arrangements, puts or calls, guarantees against loss or guarantees of profit, division of losses or profits and the giving or withholding of proxies, and if so, the names of the parties to and the details of, the contract, arrangement or understanding; and 42 C-45.2 REG 1 CREDIT UNION, 1999 (v) the number of each class of investment shares of the credit union or an affiliate of the credit union that any associate of the dissident beneficially owns, directly or indirectly, or exercises control or direction over, as well as the name and address of each associate; (d) if directors are to be elected by the investment shareholders, information required by clauses 40(c) and (e), 41(a) and 42(a), respecting each nominee proposed by the dissident for election as a director and respecting the associates of each nominee; (e) the information required by clauses 41(a) and 42(a) respecting each dissident and each dissident’s associates; (f) the details of any contract, arrangement or understanding, including the names of the parties, between a dissident, or any of the dissident’s associates, and any other person with respect to: (i) future employment of the credit union or any of its affiliates; or (ii) future transactions to which the credit union or any of its affiliates will or may be a party. 31 Dec 99 cC-45.2 Reg 1 s48. Where dissident a partnership, etc. 49 If a dissident is a partnership, body corporate, association or other organization, the information required pursuant to clauses 47(c) and (f) to be included in a dissident’s proxy circular shall be given respecting each partner, officer and director of, and person who controls the dissident but is not a dissident. 31 Dec 99 cC-45.2 Reg 1 s49. When information may be omitted 50 Information that is not known to a dissident and that cannot be ascertained by the dissident on reasonable enquiry may be omitted from a dissident’s proxy circular, but the circumstances that render the information unavailable shall be disclosed in the dissident’s proxy circular. 31 Dec 99 cC-45.2 Reg 1 s50. Circular to contain statement 51(1) A dissident’s proxy circular must contain a statement, signed by a dissident or a person authorized by the dissident, that the contents and the sending of the circular have been approved by the dissident. (2) A dissident’s proxy circular that is sent to the registrar pursuant to subsection 183(2) of the Act must be accompanied by a statement signed by a dissident or a person authorized by the dissident to the effect that: (a) the circular complies with these regulations; and (b) a copy of the circular has been sent to each director, to each investment shareholder whose proxy has been solicited and to the auditor of the credit union. 31 Dec 99 cC-45.2 Reg 1 s51. 43 CREDIT UNION, 1999 C-45.2 REG 1 Date of proxy circular and information 52 A proxy circular shall be dated as of a date not more than 30 days before the date on which it is first sent to an investment shareholder of the credit union and the information, other than financial statements, required to be contained in it shall be given as of the date of the circular. 31 Dec 99 cC-45.2 Reg 1 s52. Financial statements in proxy circular 53(1) Where financial statements accompany or form part of a management proxy circular, the statements shall be prepared in the manner required by the Act. (2) The financial statements mentioned in subsection (1), if not reported on by the auditor of the credit union, shall be accompanied by a report of the chief financial officer of the credit union stating that the financial statements have not been audited but have been prepared in accordance with the Act. 31 Dec 99 cC-45.2 Reg 1 s53. PART IV.1 Voting Methods and Electronic Voting Interpretation of Part 53.1 In this Part: (a) “election” means the election of directors pursuant to sections 94 and 95 of the Act; (b) “electronic voting” means voting by one of, or a combination of, the following means: (i) telephone;

(ii) an electronic or other communication facility; (iii) an in-branch computer system; (iv) the Internet; (v) facsimile; (c) “fundamental change” means: (i) fundamental change within the meaning of Part XVI of the Act; and (ii) the making, amending or repealing of bylaws; (d) “returning officer” means: (i) a returning officer within the meaning of section 16; (ii) a returning officer appointed by the board to oversee the voting on the resolution respecting a fundamental change; and (iii) a returning officer appointed by the board to oversee the voting on other items of business that are authorized by law to be placed before a meeting of members or shareholders; (e) Repealed. 27 Jan 2012 SR 2/2012 s3. 44 C-45.2 REG 1 CREDIT UNION, 1999 (f) “voting system” means the hardware and software or other process or operation that: (i) records and counts votes; and (ii) processes and stores the results of voting during the voting period. 22 Jly 2011 SR 51/2011 s2; 27 Jan 2012 SR 2/2012 s3; 3 Sep 2021 SR 85/2021 s6. Manner of voting 53.11 Unless prohibited by the articles or the bylaws of the credit union, voting on the following matters at a meeting of members or shareholders of a credit union may be held by electronic voting, voting by mail or voting by other methods: (a) voting for directors; (b) voting on a resolution respecting a fundamental change; (c) voting with respect to any other items of business that are authorized by law to be placed before a meeting of members or shareholders. 3 Sep 2021 SR 85/2021 s7. Voting electronically or by mail 53.2(1) If voting at a meeting of members or shareholders is to be held by way of electronic voting, voting by mail or other voting method or any combination of these, the returning officer shall ensure that the voting system used by the credit union: (a) is able to maintain a register of all members and shareholders who have voted and is able to identify all members or shareholders who voted; (b) records and counts votes in a manner that permits their subsequent verification; (c) prevents members and shareholders from casting more than one vote or ballot, except as permitted pursuant to subsection 17(4); (d) processes and stores the results of all votes cast during the voting period; and (e) permits the votes to be recorded and counted without revealing how the individual members or shareholders voted. (2) The returning officer and every person who operates or maintains the voting system shall maintain the secrecy of the votes. 22 Jly 2011 SR 51/2011 s2; 3 Sep 2021 SR 85/2021 s8. Voting at meetings attended by communication facility 53.3 Subject to sections 53.2, 53.4, 53.5 and 53.6, before members or shareholders of a credit union attend meetings by means of a telephonic, electronic or other communication facility and vote by way of electronic voting, the returning officer shall ensure that: (a) the facility enables the votes to be gathered in a manner that permits their subsequent verification; and 45 CREDIT UNION, 1999 C-45.2 REG 1 (b) if a secret ballot or secret vote is necessary, the facility permits the votes to be recorded and counted without revealing how the individual members or shareholders voted. 3 Sep 2021 SR 85/2021 s9. Electronic voting for directors 53.4(1) In this section, “voting period” means the period, established by the board for the purposes of voting for directors, that: (a) meets each of the following requirements: (i) is not less than 7 days in length; (ii) begins not more than 28 days before the annual general meeting; (iii) ends on a day that is not later than 7 days before the annual general meeting; or (b) begins and ends on the day of the annual general meeting of members or meeting of shareholders on which a vote is called with respect to the election of directors. (2) If a credit union conducts a vote for the election of directors by electronic voting, by mail or by other voting method, that voting must be performed during the voting period. (3) If a credit union conducts electronic voting for the election of directors, it may also permit voting within a credit union branch by a voting method approved by the board. (4) If the board has established a voting period to vote for the election of directors, the credit union shall, in the manner set out in section 79 of the Act, provide notice to members and shareholders of: (a) the voting methods approved; (b) the dates the voting period begins and ends; (c) the dates and times of a meeting of members or shareholders respecting that election; (d) how the members or shareholders may participate in the meeting; and (e) instructions on how the members or shareholders may cast their votes. (5) If the board establishes a voting period during which electronic voting is permitted, members and shareholders must also be permitted to: (a) participate in any meeting of members or shareholders held before the close of the voting period by means of telephonic, electronic or other communication facility; and (b) vote in person, if participating in person in a meeting mentioned in clause (a). (6) If a credit union conducts a vote for the election of directors by mail or other voting method during a voting period, all votes cast must be received by the returning officer before the close of the voting period. 46 C-45.2 REG 1 CREDIT UNION, 1999 (7) The returning officer shall announce the results of the voting for the election of directors no later than the annual general meeting that coincides with or immediately follows the close of the voting period. 3 Sep 2021 SR 85/2021 s10. Voting on a fundamental change 53.5(1) In this section, “voting period” means the period, established by the board for the purposes of voting on a resolution respecting a fundamental change, that: (a) begins on the day of the meeting on which a vote is called with respect to the resolution; and (b) ends on a day that is not later than 30 days after the day mentioned in clause (a). (2) If a credit union conducts a vote on a resolution respecting a fundamental change by electronic voting, by mail or by other voting method, that voting must be performed during the voting period. (3) If a credit union conducts electronic voting on a resolution respecting a fundamental change, it may also permit voting within a credit union branch by a voting method approved by the board. (4) The meeting at which the resolution to approve the fundamental change is presented and considered is not to be concluded until after the expiry of the voting period and the counting of all votes cast by the voting methods mentioned in subsections (2) and (3). (5) If the board has established a voting period to vote on a resolution to approve a fundamental change, the credit union shall, in the manner set out in section 79 of the Act, provide notice to members and shareholders of: (a) the voting methods approved; (b) the dates the voting period begins and ends; (c) the dates and times of a meeting of members or shareholders respecting that fundamental change; (d) how the members or shareholders may participate in the meeting; and (e) instructions on how the members or shareholders may cast their votes. (6) The meeting at which the resolution to approve the fundamental change is presented and considered must include information respecting the contents of the resolution and the issue to be decided, and this information must be made available to members and shareholders not participating in the meeting in person. (7) If the board establishes a voting period during which electronic voting is permitted, members and shareholders must also be permitted to: (a) participate in the meeting by means of telephonic, electronic or other communication facility; and (b) vote in person, if participating in the meeting in person. 47 CREDIT UNION, 1999 C-45.2 REG 1 (8) If a credit union conducts a vote for a fundamental change by mail or other voting method during a voting period, all votes cast by mail must be received by the returning officer before the close of the voting period. (9) The returning officer shall announce the results of the voting on the resolution to approve the fundamental change presented and considered at the meeting within 3 business days after the close of the voting period. (10) The resolution seeking the approval of a fundamental change is to pass only if the aggregate of the votes cast using the voting methods mentioned in subsections (2) and (3) during the voting period is sufficient, as required by the Act, to pass the resolution. 3 Sep 2021 SR 85/2021 s11. Voting on other business at meetings 53.6(1) In this section, “voting period” means the period, established by the board for the purposes of voting on a resolution respecting items of business, that: (a) begins on the day of the meeting on which a vote is called with respect to the resolution; and (b) ends on a day that is not later than 30 days after the day mentioned in clause (a). (2) This section does not apply to any votes held pursuant to section 53.4 or 53.5. (3) If a credit union conducts a vote on other items of business that are authorized by law to be placed before a meeting of members or shareholders by electronic voting, by mail or by other voting method, that voting must be performed during the voting period. (4) If a credit union conducts electronic voting on a resolution respecting items of business mentioned in subsection (3), it may also permit voting within a credit union branch by a voting method approved by the board. (5) The meeting at which the resolution to approve items of business is presented and considered is not to be concluded until after the expiry of the voting period and the counting of all votes cast by the voting methods mentioned in subsections (3) and (4). (6) If the board has established a voting period to vote on a resolution respecting items of business, the credit union shall, in the manner set out in section 79 of the Act, provide notice to members and shareholders of: (a) the voting methods approved; (b) the dates the voting period begins and ends; (c) the dates and times of a meeting of members or shareholders respecting those items of business; (d) how the members or shareholders may participate in the meeting; and (e) instructions on how the members or shareholders may cast their votes. (7) The meeting at which the resolution to approve the items of business is presented and considered must include information respecting the contents of the resolution and the issue to be decided, and this information must be made available to members and shareholders not participating in the meeting in person. 48 C-45.2 REG 1 CREDIT UNION, 1999 (8) The returning officer shall announce the results of the voting on the resolution to approve items of business presented and considered at the meeting within 3 business days after the close of the voting period. (9) If the board establishes a voting period during which electronic voting is permitted, members and shareholders must also be permitted to: (a) participate in the meeting by means of telephonic, electronic or other communication facility; and (b) vote in person, if participating in the meeting in person. (10) If a credit union conducts a vote on items of business that are authorized by law to be placed before a meeting of members or shareholders by mail or other voting method during a voting period, all votes cast must be received by the returning officer before the close of the voting period. (11) The resolution respecting any other business is to pass only if the aggregate of the votes cast using the voting methods mentioned in subsections (3) and (4) during the voting period is sufficient, as required by the Act, to pass the resolution. 3 Sep 2021 SR 85/2021 s11. PART V Credit Union Deposit Guarantee Corporation Investment by CUDGC 54 For the purposes of clause 445(d) of the Act, CUDGC may make any investments that a reasonable and prudent person would make as long as it exercises due diligence to avoid undue risk of loss and to obtain a reasonable return. 31 Dec 99 cC-45.2 Reg 1 s54. Written investment policies required 55 The board of CUDGC shall establish written investment policies respecting CUDGC’s portfolio of investments, including: (a) allowable investments; (b) portfolio mix and concentration limits; (c) term to maturity limits; (d) liquidity management of investments; (e) allowable trading activities; and (f) the lending of securities. 31 Dec 99 cC-45.2 Reg 1 s55. 49 CREDIT UNION, 1999 C-45.2 REG 1 Implementation and monitoring of policies 56(1) The board of CUDGC shall establish written procedures outlining how the investment policies will be implemented and monitored, including: (a) the identification of responsibilities and accountabilities; (b) the process for recommending, approving and implementing decisions; (c) the frequency and format of reporting; (d) the method of and basis for the valuation of investments that are not regularly traded at a public exchange; (e) the custodial arrangements for the assets of CUDGC; (f) the monitoring and controlling of the exposure of CUDGC to fluctuations in interest rates, foreign exchange rates and market prices; and (g) the identification and management of potential sources of conflicts of interest. (2) The board of CUDGC shall review and confirm or amend the statement of investment policies and procedures at least once each year. (3) The board of CUDGC shall ensure that: (a) a copy of the investment policies and procedures is available for review by the registrar on request; and (b) the registrar is advised if changes are made to existing investment policies and procedures. 31 Dec 99 cC-45.2 Reg 1 s56. Records to be maintained 57 CUDGC shall maintain records of all investments, including: (a) a comparison of outstanding investment amounts against the limits established in its policies; (b) an analysis of asset quality and concentration; (c) an analysis of its interest rate maturity mismatch, including the results of scenario testing as appropriate; and (d) an analysis of the diversification of its liquidity sourcing. 31 Dec 99 cC-45.2 Reg 1 s57. CUDGC assets 58(1) The board of CUDGC shall ensure that the assets of CUDGC are: (a) invested in the name of CUDGC; or 50 C-45.2 REG 1 CREDIT UNION, 1999 (b) invested: (i) in a name that clearly indicates that the investment is held in trust for CUDGC; (ii) in the name of a financial institution, or a nominee of a financial institution, in accordance with a custodial arrangement or trust agreement entered into on behalf of CUDGC with the financial institution that clearly indicates that the investment is held for CUDGC; or (iii) in the name of The Canadian Depository for Securities Limited or a nominee of The Canadian Depository for Securities Limited in accordance with a custodial agreement or trust agreement entered into on behalf of CUDGC with a financial institution that clearly indicates that the investment is held for CUDGC. (2) Except for a body corporate incorporated pursuant to clause 445(q) of the Act or for an investment acquired by CUDGC by reason of any loan workout or realization, CUDGC shall not acquire a substantial investment in any entity. 31 Dec 99 cC-45.2 Reg 1 s58. Change in deposit guarantee 59 Before reducing the amount of the deposit guarantee provided in accordance with section 446 of the Act, CUDGC shall: (a) provide a notice to the registrar; and (b) publish a notice setting out the particulars of the changes: (i) in two consecutive issues of The Saskatchewan Gazette and four consecutive issues of two major daily newspapers having general circulation in Saskatchewan; and (ii) as may be required by the registrar. 31 Dec 99 cC-45.2 Reg 1 s59. Calculation of deposit payment on dissolution 60 For the purposes of calculating the payment by CUDGC respecting any deposit where a proceeding respecting the credit union has been commenced pursuant to Part XVIII of the Act for the dissolution of the credit union or pursuant to the Bankruptcy and Insolvency Act (Canada), interest accruing and payable in relation to the deposit shall be included to the date of the commencement of the proceeding. 31 Dec 99 cC-45.2 Reg 1 s60. 51 CREDIT UNION, 1999 C-45.2 REG 1 Fees 60.1 For the purposes of section 458.1 of the Act, CUDGC must pay the registrar a fee of $275,000 by June 30 of each year. 7 Apr 2017 SR 28/2017 s2. PART VI Amendment and Coming into Force R.R.S. c.C-45.1 Reg 1 amended 61(1) Clauses 3(1)(a) to (p), subsection 3(2), section 3.1 and sections 4 to 29 and 31 and 32 of The Credit Union Regulations are repealed. (2) Table 1 and items (a), (b), (d) to (k), (q) and (r) of Table 2 of Part I, Parts II to V and Forms A to P of Part VI of the Appendix to The Credit Union Regulations are repealed. 31 Dec 99 cC-45.2 Reg 1 s61. Coming into force 62(1) Subject to subsection (2), these regulations come into force on the day on which section 1 of The Credit Union Act, 1998 comes into force. (2) If these regulations are filed with the Registrar of Regulations after the day on which section 1 of The Credit Union Act, 1998 comes into force, these regulations come into force on the day on which they are filed with the Registrar of Regulations. 31 Dec 99 cC-45.2 Reg 1 s62. Appendix Repealed. 30 Jne 2016 SR 51/2016 s6. 52 C-45.2 REG 1 CREDIT UNION, 1999 REGINA, SASKATCHEWAN Printed by the authority of THE QUEEN’S PRINTER Copyright©2021