Kommunikationsministeriets arbetsordning

This is the heading for Chapter 1, titled “General provisions.”

The provision says this internal order covers the ministry’s management, internal organization, senior officials’ roles and powers, case preparation, and officials’ decision-making authority. The ministry may also issue a financial charter and an internal audit regulation where separately provided.

The ministry’s internal units are listed, and internal audit is directly subordinate to the permanent secretary.

The minister appoints unit and group heads, and a department head may be assisted by a deputy department head.

The provision says the ministry area uses result-oriented steering, and the minister leads the work at the ministry and within the administrative area.

Provisionen beskriver ministeriets ledningsgrupp, vem som leder den, vem som ingår och att vissa specialmedarbetare får närvara. Kanslichefen förordnar också sekreteraren.

Trafikministerns specialmedarbetare får närvara vid ledningsgruppens möten, och kanslichefen förordnar sekreteraren för ledningsgruppen.

Kommunikationsministerns ledningsgrupp finns för frågor inom ministerns ansvarsområde; ministern leder gruppen, specialmedarbetaren får närvara och kanslichefen förordnar sekreteraren.

The preparatory management group must handle certain ministry matters, the head of the office chairs it, and the head of the office appoints its secretary.

The ministry has an administrative leadership group with specified members, and the group meets when called by the permanent secretary.

Each department and unit is responsible for work in its own area, including planning, budgeting, policy preparation, research, EU and international matters, steering, preparedness and security, and information systems. They also handle allocated appropriations, use them as separately provided, and must achieve result goals. The department head may decide how departments and units are grouped.

Rules in this working order that apply to units also apply to specified services in the general department, and rules on unit heads also apply to the official heading those services.

The chief of staff decides where certain ministry services and temporary or employment-contract staff are placed, and department heads decide where department posts are placed and may issue more detailed rules on work distribution and duties.

Section 13 lists the matters handled by the General Division, including planning, budgeting, internal administration, data management, research coordination, and internal security.

The general division includes specified units and groups.

Ekonomiförvaltningstjänsterna must support the ministry’s leadership and departments, handle planning and follow-up documents, prepare instructions and documents, and manage financing steering.

Internationella sekretariatet ska stödja ministeriets ledning och avdelningar i internationellt samarbete och utföra vissa internationella och EU-relaterade uppgifter.

Förvaltnings- och utvecklingstjänsterna ska stödja ministeriets ledning och avdelningar och sköta intern dataadministration samt ett brett set av personal-, IT-, forsknings- och stöduppgifter.

Enheten för affärsverksamhet handlägger ärenden om styrning, uppföljning och utveckling av affärsverken samt om strukturell utveckling av affärsverksamheten och utvecklingsstrategierna inom förvaltningsområdet och dess organisationer.

The unit called Säkerhets- och ämbetsverkstjänsterna must support the ministry's leadership and departments on preparedness matters and handle several administrative service areas.

The traffic policy department is responsible for a listed set of transport-related matters and also handles the tasks of the regulatory body referred to in the Railways Act.

The provision lists the units that exist within the traffic policy department.

The Traffic Services Unit handles cases about transport services administration, the traffic market, transport licensing policy, rail and aviation administration, performance steering of certain transport authorities, passenger transport, and safety and environmental issues.

The Traffic Systems Unit handles listed matters about transport system planning, development, funding, coordination, and related decisions.

The Traffic Safety Unit handles listed traffic-safety matters, including drivers, traffic management and telematics, vehicles, certain agencies, and dangerous goods, except transport by tank ship at sea and on other waterways.

The Logistics and Russia Unit handles matters about logistics policy, freight transport, transport and logistics cooperation with Russia and nearby areas, road traffic regulation and international agreements, and the Saimaa Canal.

The communications policy department is responsible for matters concerning communications policy, the communications market, networks and services, postal activities, press support, information security, electronic identification, sector competitiveness, internationalization, and steering the Communications Agency.

The communications policy department has two units: a communications network unit and a communications services unit.

Kommunikationsnätsenheten ska handlägga ärenden om bland annat nätpolitik, frekvenspolitik, mobiltelefoni, informationssäkerhet, Internetförvaltning och vissa statsbidrag.

The Communications Services Unit handles cases on the listed communications-related matters.

The ministry’s information unit reports directly to the ministry leadership and handles several information-related matters.

Every department head has several management and planning duties within the ministry and the department.

Every unit head must manage and develop the unit’s work, prepare planning and budget documents, follow up results, and handle project and legislative-preparation quality duties.

The deputy department head must lead and supervise the department’s activities as the department head’s assistant.

Varje tjänsteman måste vid behov utföra uppgifter som förordnas trots den fastställda arbetsfördelningen.

Föredragningslistan får inte delas ut innan saken har redovisats för ministern och ministern har godkänt att ärendet tas upp till föredragning, om inte ministern har godkänt ett annat förfarande.

Den föredragande ska lämna handlingar och förslag för godkännande innan vissa ärenden föredras eller delas ut. Vid avdelningschefens beslut ska ett motsvarande förfarande följas, och vissa ärenden kan i särskilda fall hanteras utan handlingarna eller en redogörelse.

A draft reply to a written question must be presented to the minister no later than five days before the deadline expires, and it must first be sent to the head of office and the competent department head for review.

A ministry official serving as an expert must notify specified internal officials in advance if called to a parliamentary committee hearing.

The chief legal officer and department head must be informed about the most important current or pending matters within their area; this also applies, as appropriate, to the head of a unit.

When a matter also affects another department or unit, the preparing unit must discuss it with competent officials from that affected unit in good time, and the unit that handled the matter must send major decisions and opinions to other affected units for information.

The ministry must act openly and interactively, follow public access rules and its own information guidelines, and its staff must handle information properly and be responsible for documents and information.

The minister decides ministry matters unless that decision-making power has been delegated to ministry officials.

Certain ministry officials may decide matters that are not socially or economically significant.

The minister may decide a case that would otherwise be decided by a civil servant when the case is socially or economically significant or when an opinion from the Finance Committee of the State Council must be obtained.

Avdelningschefen får besluta i vissa ärenden som en tjänsteman annars skulle få avgöra, när ärendet är viktigt för avdelningens verksamhet eller annars betydelsefullt.

Om kanslichefen eller avdelningschefen vill avgöra ett ärende som annars ligger på en underlydande tjänstemans beslutanderätt, ska tjänstemannen alltid informeras.

This section says which officials may grant leave or equivalent release, and for how long in different cases.

The ministerial travel-order power is assigned to different officials depending on who is traveling.

Kanslichefen har beslutanderätt i flera uppräknade ärenden enligt 49 §.

Avdelningschefen har befogenhet att avgöra vissa ärenden inom avdelningens ansvarsområde.

The head of the transport policy department has authority to decide a listed set of transport, permit, exemption, approval, and funding matters.

Förvaltningsdirektören, or an official appointed by them, may decide certain internal ministry matters.

Ekonomidirektören, or a person he or she authorizes, decides cases about implementing the state budget and other financial administration matters concerning the detailed budget breakdown and changes to it.

Ministern fastställer kanslichefens semester. Kanslichefen fastställer semesterordningen och semestrarna för avdelningscheferna och informationsdirektören. Respektive avdelningschef fastställer semesterordningen och semestrarna för övriga tjänstemän.

Tjänstemän vid kommunikationsministeriet som deltar i kommittéer, beredningsorgan eller arbetsgrupper ska företräda ministeriet, rapportera om arbetet till berörda chefer och, i vissa fall, samråda med andra avdelningar eller chefer innan beslutspromemorior undertecknas.

The head of the ministry office is responsible for emergency preparedness, departments are responsible within their own areas, and certain officials participate in preparedness cooperation and assist on preparedness matters.

Om kanslichefen har förhinder utses en ställföreträdare enligt reglerna här; samma paragraf anger också vem som förordnar ställföreträdare för avdelningschefer och enhetschefer.

Vissa tjänstemän räknas som föredragande vid kommunikationsministeriet.

This provision says the arbetsordning starts on 1 July 2007, repeals the 2005 Ministry of Communications arbetsordning, and allows implementation steps before commencement.