Ghana Act or statute

Parliament of Ghana

Council of State Act, 2020 (ACT 1037)

administrative adviceadvisory servicesappointment terminationappointmentsauditaudit governanceBanking and financeboard governancecommitteesconflict of interestCompany lawexecutive officefinancial reportinggovernancegovernment administrationgovernment appointmentsgovernment compositiongovernment functionsgovernment fundinginformation requestsinternal audit unitlegislative processmeeting procedureoathsoffice tenurepublic administrationpublic authority powerspublic financepublic fund chargespublic governancepublic officepublic office allowancesrecordkeepingregulationsreportingstaffing

Jurisdiction: Ghana
Structure: 21 provisions
Citation: Act 1037
Dates: Undated source snapshot

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Purpose and legislative effect

“The Council of State must counsel the President when the President is performing presidential functions.”

The Council of State must counsel the President when the President is performing presidential functions. The Council of State must consider bills referred by the President, and the Chairman must transmit the result to the President within the stated time limits. The Council of State must advise on certain appointments within 30 days, may make recommendations on matters before specified authorities, and may also perform other functions assigned by law or the Constitution. This section sets out who makes up the Council of State, gives the Council power to choose its Chairman, and requires members to take specified oaths at their first meeting. Council of State members serve until the President’s term ends, unless they resign, become permanently incapacitated, are removed, or die.

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The Council of State Functions

The Council of State must counsel the President when the President is performing presidential functions.

Section 1

Meetings of the Council of State

The Council of State must meet at least four times a year, meet when requested by specified actors, keep meetings in camera unless it decides otherwise, and follow quorum and voting rules.

Section 6

Appointment of Executive Secretary

The President must appoint an Executive Secretary, who heads the Secretariat for the Council of State. The Executive Secretary holds office on the terms and conditions in the letter of appointment.

Section 11

Bank account

Money for the Council of State must be paid into a bank account opened for that purpose, and the Controller and Accountant-General must approve it.

Section 16

Interpretation 2 SCHEDULE Oaths

This provision defines several terms and sets out two oaths: one forbids disclosure of official information except as required or permitted by law, and the other requires a Council of State member to perform duties faithfully and defend the Constitution.

Section 21

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Showing 21 of 21 provisions

Provision 19AmendmentInterpretation

§ 1The Council of State FunctionsProvision

The Council of State must counsel the President when the President is performing presidential functions.

Section 1—The Council of State The Council of State established under article 89 of the Constitution shall counsel the President in the performance of the functions of the President. Functions

Section 1Verify source

§ 2Consideration of bills referred by the PresidentAmendment

The Council of State must consider bills referred by the President, and the Chairman must transmit the result to the President within the stated time limits.

Section 2—Consideration of bills referred by the President (1) A bill which has been published in the Gazette or passed by Parliament shall be considered by the Council of State if the President so requests. (2) A request from the President for consideration of a bill may be accompanied by a statement setting forth the amendments or changes, if any, which the President proposes for consideration by the Council of State. (3) Consideration of a bill under subsection (1) shall be completed within thirty days after the third reading in Parliament of that bill except that where the bill was passed under a certificate of urgency, the Council of State shall consider the bill and submit a report to the President within seventy-two hours. 4 (4) Where the Council of State decides not to propose an amendment to the bill the Chairman shall, within seven days after the decision of the Council of State, transmit that bill with a certificate to that effect addressed to the President. (5) Where the Council of State decides to propose amendments to a bill, the bill, with a memorandum setting forth the amendments proposed on that bill, shall be transmitted by the Chairman to the President within fifteen days after the conclusion of the consideration by the Council of State.

Section 2Verify source

§ 3Other functions of the Council of State Governance of the Council of StateProvision

The Council of State must advise on certain appointments within 30 days, may make recommendations on matters before specified authorities, and may also perform other functions assigned by law or the Constitution.

Section 3—Other functions of the Council of State (1) The Council of State shall consider and advise the President or any other authority in respect of any appointment which is required by the Constitution or any other law to be made in accordance with the advice of, or in consultation with, the Council of State. (2) The advice referred to in subsection (1) shall be given not later than thirty days after the receipt of the request from the President or other authority. (3) The Council of State may, upon request or on the initiative of the Council of State, consider and make recommendations on any matter being considered or dealt with by (a) the President, (b) a Minister of State, (c) Parliament, or (d) any other authority established by the Constitution, except that the President, Minister of State, Parliament or other authority shall not be required to act in accordance with any recommendation made by the Council of State. (4) The Council of State shall perform such other functions as may be assigned to the Council of State by the Constitution or any other law not inconsistent with the Constitution. Governance of the Council of State

Section 3Verify source

§ 4Composition of the Council of StateProvision

This section sets out who makes up the Council of State, gives the Council power to choose its Chairman, and requires members to take specified oaths at their first meeting.

Section 4—Composition of the Council of State (1) The Council of State shall consist of (a) the following persons appointed by the President in consultation with Parliament: (i) one person who has previously held the office of Chief Justice; (ii) one person who has previously held the office of Chief of Defence Staff of the Armed Forces of Ghana; and (iii) one person who has previously held the office of Inspector-General of Police; (b) the President of the National House of Chiefs; (c) one representative from each region of Ghana elected, in accordance with regulations made by the Electoral Commission under article 51 of the Constitution, by an electoral college comprising two representatives from each of the districts in the region nominated by the District Assemblies in the region; and 5 (d) eleven other members appointed by the President. (2) The Council of State shall elect a Chairman from among the members of the Council of State. (3) A member of the Council of State shall, at the first meeting of the Council of State which the member attends, take and subscribe to the oath of secrecy and the oath of a member of the Council of State as set out in the Schedule.

Section 4Verify source

§ 5Tenure of office of the members of the Council of StateProvision

Council of State members serve until the President’s term ends, unless they resign, become permanently incapacitated, are removed, or die.

Section 5—Tenure of office of the members of the Council of State (1) A member of the Council of State shall hold office until the end of the term of office of the President unless the member (a) resigns by writing signed by that member and addressed to the President; (b) becomes permanently incapacitated; or (c) is removed from office or dies. (2) The appointment of a member of the Council of State may be terminated by the President on grounds of stated misbehaviour or inability to perform the functions of the office arising from infirmity of body or mind, and with the prior approval of Parliament. (3) Where a vacancy occurs, the vacancy shall be filled in accordance with article 89 of the Constitution.

Section 5Verify source

§ 6Meetings of the Council of StateProvision

The Council of State must meet at least four times a year, meet when requested by specified actors, keep meetings in camera unless it decides otherwise, and follow quorum and voting rules.

Section 6—Meetings of the Council of State (1) The Council of State shall meet at least four times in a year for the conduct of business at a time and place as the Chairman may determine. (2) The Council of State shall also meet if requested by (a) the President; (b) Parliament; or (c) not less than five members of the Council of State. (3) The quorum at a meeting of the Council of State is one half of all the members of the Council of State. (4) The Council of State shall hold the meetings of the Council of State in camera but may admit the public to a meeting of the Council of State whenever the Council of State considers it appropriate. (5) The Chairman of the Council of State shall preside at every meeting of the Council of State, and in the absence of the Chairman, a member of the Council elected by the members of the Council of State shall preside. (6) A question for decision by the Council of State shall not be proposed for determination unless there are present in the Council more than one-half of all the members of the Council of State. 6 (7) Except as otherwise provided in the Constitution and this Act, the question proposed shall be determined by the majority of the members present and voting. (8) The proceedings of the Council of State shall not be invalidated by (a) a vacancy in the membership of the Council of State, including a vacancy not filled when the Council of State first meets; and (b) the presence or participation of a person not entitled to be present or to participate in the proceedings of the Council of State. (9) Subject to the provisions of the Constitution and this Act, the Council of State may regulate the procedure for the meeting of the Council of State.

Section 6Verify source

§ 7Disclosure of interestProvision

A Council of State member with a direct interest in a government contract must declare that interest and must not vote on questions about the contract.

Section 7—Disclosure of interest (1) A member of the Council of State who is a party to, or is a partner in, a firm which is a party to a contract with the Government shall, in any proceedings of the Council of State relating to that contract, declare the interest of that member or the interest of that firm and shall not vote on any question relating to that contract. (2) Where a member contravenes subsection (1), the Chairman shall notify the President in writing to terminate the appointment of that member with the approval of Parliament. (3) Without limiting any further cause of action that may be instituted against a member, the Council of State shall recover any benefit derived by a member who contravenes subsection (1) in addition to the termination of the appointment of the member.

Section 7Verify source

§ 8Appointment of committeesProvision

The Council of State may appoint committees and assign them matters or investigations; a committee must be chaired by a Council of State member.

Section 8—Appointment of committees (1) The Council of State may, at any time, appoint a committee that the Council of State considers appropriate and assign to the committee any matter or investigation which the Council of State may determine. (2) A committee of the Council of State shall be chaired by a member of the Council of State. (3) Section 7 applies to a member of a committee of the Council of State.

Section 8Verify source

§ 9Allowances and privileges Administrative ProvisionsProvision

The Chairman and members of the Council of State are entitled to allowances and privileges determined under article 71.

Section 9—Allowances and privileges (1) The Chairman and members of the Council of State shall be entitled to such allowances and privileges as may be determined in accordance with article 71 of the Constitution. (2) The allowances and privileges of the Chairman and other members of the Council of State shall be charged on the Consolidated Fund and shall not be varied to the disadvantage of the Chairman and the members while the Chairman or member holds office. Administrative Provisions

Section 9Verify source

§ 10Establishment of Secretariat for the Council of StateProvision

This section establishes a Secretariat for the Council of State.

Section 10—Establishment of Secretariat for the Council of State There is established by this Act a Secretariat for the Council of State.

Section 10Verify source

§ 11Appointment of Executive SecretaryProvision

The President must appoint an Executive Secretary, who heads the Secretariat for the Council of State. The Executive Secretary holds office on the terms and conditions in the letter of appointment.

Section 11—Appointment of Executive Secretary 7 (1) The President shall, in accordance with article 95 of the Constitution, appoint an Executive Secretary who shall be the head of the Secretariat for the Council of State. (2) The Executive Secretary shall hold office on the terms and conditions specified in the letter of appointment.

Section 11Verify source

§ 12Function of the Executive SecretaryProvision

The Executive Secretary manages the Secretariat day to day, must carry out Council of State decisions, may delegate functions to certain officers, and remains ultimately responsible for delegated work.

Section 12—Functions of the Executive Secretary (1) The Executive Secretary (a) is responsible for the day-to-day administration of the Secretariat; (b) shall ensure the implementation of the decisions of the Council of State; and (c) perform any other functions assigned by the Council of State. (2) The Executive Secretary is the secretary to the Council of State. (3) The Executive Secretary may delegate a function to an officer appointed under section 13 but shall not be relieved of the ultimate responsibility for the performance of the delegated function.

Section 12Verify source

§ 13Appointment of other staffProvision

The President must appoint officers needed for the Council of State, and the Council of State may use public officers, experts, and consultants with the President’s approval where required.

Section 13—Appointment of other staff (1) The President shall, in accordance with article 195 of the Constitution, appoint officers that are necessary for the effective and efficient performance of the functions of the Council of State. (2) Other public officers may be transferred or seconded to the Secretariat or may otherwise give assistance to the Council of State. (3) The Council of State may, with the approval of the President, commission experts and consultants to advise the Council of State or to assist the Council of State in dealing with any specific issue on the terms and conditions that the Council of State may determine.

Section 13Verify source

§ 14Internal Audit Unit Financial ProvisionsProvision

The Council of State must have an Internal Audit Unit, and that unit must be headed by an Internal Auditor.

Section 14—Internal Audit Unit (1) The Council of State shall have an Internal Audit Unit in accordance with section 83 of the Public Financial Management Act, 2016 (Act 921). (2) The Internal Audit Unit shall be headed by an Internal Auditor who shall be appointed in accordance with the Internal Audit Agency Act, 2003 (Act 658). Financial Provisions

Section 14Verify source

§ 15Funds of the Council of StateProvision

The Council of State’s funds include money approved by Parliament, grants and donations, and other money approved by the Minister responsible for Finance.

Section 15—Funds of the Council of State The funds of the Council of State include (a) moneys approved by Parliament; (b) grants and donations; and (c) any other moneys approved by the Minister responsible for Finance.

Section 15Verify source

§ 16Bank accountProvision

Money for the Council of State must be paid into a bank account opened for that purpose, and the Controller and Accountant-General must approve it.

Section 16—Bank account 8 The moneys for the Council of State shall be paid into a bank account opened for that purpose with the approval of the Controller and Accountant-General.

Section 16Verify source

§ 17Accounts and auditProvision

The Council of State must keep accounting records in the form approved by the Auditor-General, submit its accounts for audit at the end of the financial year, and the Auditor-General must audit and report within six months after the previous financial year ends.

Section 17—Accounts and audit (1) The Council of State shall keep books of accounts, records, returns of account and other documents relevant to the accounts in the form approved by the Auditor-General. (2) The Council of State shall submit the accounts of the Council of State to the Auditor- General for audit at the end of the financial year. (3) The Auditor-General shall, within six months after the end of the immediately preceding financial year, audit the accounts and submit a report to Parliament and forward a copy of the audit report to the Minister and the Council of State. (4) The financial year of the Council of State shall be the same as the financial year of the Government.

Section 17Verify source

§ 18Annual report and other reports Miscellaneous ProvisionsProvision

The Council of State must file an annual report with the Minister within 30 days after receiving the audit report, and the Minister must then send that report to Parliament within 30 days, with any statement the Minister thinks necessary.

Section 18—Annual report and other reports (1) The Council of State shall, within thirty days after the receipt of the audit report, submit an annual report to the Minister covering the activities and operations of the Council of State for the year to which the annual report relates. (2) The annual report shall include (a) a copy of the audited account; and (b) the report of the Auditor-General. (3) The Minister shall, within thirty days after the receipt of the annual report, submit the report to Parliament with a statement that the Minister considers necessary. (4) The Council of State shall submit to the Minister any other report which the Minister may require in writing. Miscellaneous Provisions

Section 18Verify source

§ 19Power to obtain informationProvision

The Council of State may request information when carrying out its functions, but it must do so subject to the Right to Information Act and the Data Protection Act.

Section 19—Power to obtain information The Council of State may, subject to the Right to Information Act, 2019 (Act 989) and the Data Protection Act, 2012 (Act 843), request information in the performance of the functions of the Council of State from (a) the President; (b) Parliament; (c) the Judiciary; (d) a Minister of State; or (e) any other body established by the Constitution or any other enactment.

Section 19Verify source

§ 20RegulationsProvision

The Minister must make Regulations by legislative instrument within 12 months after this Act starts, on the recommendation of the Council of State.

Section 20—Regulations 9 The Minister shall, within twelve months of the coming into force of this Act and, on the recommendation of the Council of State, by legislative instrument, make Regulations to (a) provide for the terms and conditions of service of staff of the Council of State; and (b) provide for any other matter necessary for the effective and efficient implementation of this Act.

Section 20Verify source

§ 21Interpretation 2 SCHEDULE OathsInterpretation

Section 21—Interpretation In this Act, unless the context otherwise requires, "Council of State" means the Council of State established under article 89 of the Constitution; "District Assembly" includes a Metropolitan Assembly and Municipal Assembly; "district" includes a metropolis and municipality; "Executive Secretary" means the person appointed under section 11 of this Act; and "Minister" means Minister responsible for Justice. SCHEDULE (section 4(3)) Oaths The Oath of Secrecy I ……………..........................................................................................………………………… ………………………………….………… holding the office of …………………………………………………………………….do (in the name of the Almighty God swear) (solemnly affirm) that I will not directly or indirectly communicate or reveal to any person any matter which shall be brought under my consideration or shall come to my knowledge in the discharge of my official duties except as may be required for the discharge of my official duties or as may be specifically permitted by law. (So help me God). To be sworn before the President, the Chief Justice or such other person as the President may designate. The Oath of Member of Council of State I ……………………………………………………………………. do (solemnly swear in the name of the Almighty God) (solemnly affirm) that I will faithfully and conscientiously perform my duties as a member of the Council of State and uphold, preserve, protect and defend the Constitution of the Republic of Ghana. (So help me God). To be sworn before the President. Date of Gazette Notification: 23rd December, 2020.

Section 21Verify source

Legislative relationships

3 referenced instruments

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A–F

1 instrument

Council of State. 6 (7) Except as otherwise provided in the Constitution and this Act
Section 6

N–S

2 instruments

Secretariat for the Council of State There is established by this Act
Section 10
State shall have an Internal Audit Unit in accordance with section 83 of the Public Financial Management Act, 2016
Section 14

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