The Societies Registration Act

( The Societies Registration Act 1860 ) (Central Act 21 of 1860) REGISTERED NO. 1012008 '' It is Certified that the DAMAN & DIU E-GOVERNANCE SOCIETY (DDECS), Department of Information Technology, bL Union Territory Administration of Daman & Diu has this day been registered under the Societies Registration Act, 1860 (Central Act, 21 of 1860). Given under my hand this 9th day of July, 2008.- , and public by setting up the necessary administrative, financial, legal and techniml fr-amwvork, implem~fitation , mechanism and resources in the Union Territory of Daman & Diu. 5. Scope of functions To achieve the above objectives, the Society shall direct its resources towards performance of the following key tasks: a. To take all necessary steps to promote efficiency, reduce delays, enhance accountability, . .I fl transparency and objectivity in fhe functioning of the government. - b. To assist the Department of IT in formulating and implementing policies, procedures and guidelines for the adoption of lnfurmation Technology and e- governance for improvement of citizens services . through various government departments & agencies and ancillary activities & services. To promote and disseminate Information Technology culture in the State so that the common man could avail the benefit of information technology and e- governance. c. To administer the implementation of E-Governance projects for ensuring use of lnformation Technology for masses. To lay down the necessary administrative, financial legal -and technical framework and resources for the IT enabled Citizen Services, d. List and prioritize the areas for Citizen Services in consultation with the concerned Departments and take all steps for improving Citizen Services to the use of IT. To facilitate implementation of Citizens Charters framed by the other departments through the use of E-governance and IT as a tool. e. To workout revenue models and modalities for providing Citizen Services through use of IT on a public-private partnership model for its self sustainability and to encourage private sector initiative in IT related infrastructure and services. This would include working out all commercial modalities and revenue model including Franchise Model in citizen services. To collect revenue and to issue receipts on behalf of the various Departments and Organizations. Such receipts shall have same legal validity as if it were an actual receipt issued by the concerned department of organization. Transfer the revenue collected to the concerned departments and organizations. Or to authorize a suitable authority, committee, sub-committee or society for these purposes on behalf of the E-Governance Society. g. To establish and make available connectivity and access to lnformation through Internet, Intranet, LAN, MAN, WAN, E-MAIL, WEB SERVERS and Web sites, VSAT & other modes of Communication or any other form of connectivity and regulate their use in the UT. h. To buy, seH, let on hire, repair, import, export, lease, trade and otherwise deal and provide all IT resources and support, required by any Department for IT and e-governance applications including hiring of professionals, consultancy services, procurement of hardware and software, development of special purpose software projects involving application of lnformation Technology on turnkey basis. i. To enter into collaborations, MoUs, partnerships, agreements and contracts with Indian a'ndlor foreign inbividuals, companies or other organizations for transfer, sale, purchase of equipment and for technical, financial or any other assistance for carrying our all or any of the objects of the Society. j. To enter into any agreement with any Government or authorities (Municipal local or otherwise) or any corporations, companies, or persons which may seem conducive to the Society's objects or any of them and to obtain from any such Government authorities, corporations, companies, societies or persons any contracts, rights, privileges and concessions which the society may think desirable and to carry out, exercise and comply with any such contracts rights, privileges and concessions. k. To hire professionals, consultants and other specialized agencies as found necessary for efficient handling and conduct of the business of the society. I. To provide I or arrange to provide all technical assistance & help to create, organize, and maintain centralized data-warehouse, departmental databases, information repository and software- library to be shared by all Departments, Institutions, - Agencies and wherever possible, the general public. To facilitate inter-departmental coordination in all IT related matters and to devise modalities for information sharing so as to avoid duplication of data entry and development of somare. To enable, simplify and modernize the storage, retrieval, transmission, distribution and exchange of information in electronic format. To work out procedures for data entry and its verification, validation, security, storage and up-dation on regular basis. m. To handle intellectual property rights in Information Technology and other new technology areas. All the software created in any government Department would be jointly held by the Department of IT through the society. n. To workout and notify the Standard of Service and Service level Agreements in e-Governance and IT for citizen services. o. To take all means for the safety and security of data and to lay policies procedures guidelines and rules for achieving the objectives of security and authentication. This would include use of digital signatures and public key infrastructure. p. To take all the steps necessary to fulfill the objectives of the Department of IT, good governance any governance for the overall benefit of the citizens and public in the Union Territory of Daman & Diu. To do all such other lawful things as may be necessary, incidental or conductive to the attainment of the above objects. q. To obtain licenses, certificates and privileges for all purposes from all persons, local authorities and the central Government, to renew the same and transfer the same in favour of any person or authorities. r. To borrow and raise money with or without security or to receive money and deposit on interest or otherwise in such manner as the Society may deem fit. s. To draw, issue, accept and to endorse discount and ' negotiate promissory notes, hundies, bills of exchange, delivery orders, warrants, warehouse, keeping, certificates and other negotiable or commercial or mercantile instruments connected with the business of the Society. t. To establish and maintain any agencies and franchises in the state for the conduct of the business of the Society. u. To apply for tender, purchase or otherwise require any contracts and concessions for or in relation to the construction, execution, carrying out, equipment, improvement, management, administration or control of improvement, management, administration or control of works and conveniences and to undertake, execute, carryout, dispose of or otherwise turn to account the same. I v. To improve, manage, work, develop, alter, exchange, lease, mortgage, turn to account, abandon or otherwise deal all or any part to the property rights and cpncessions of the Sodeiy. w. To let out on hire a1 or any of the pmperties of the Society including every deswiption of apparatus appliances of the Society. x. To open account or accounts with any indiuldual firm or company or wltb any bank dr banks and b pay into and to weadrawm oneys from such account or accounts. y, To invest apply for and acquire, or otherwise employ moneys belonging to or entrusted to or at the disposal of the Sociefy upon securities and shares or without securities upon such terns as may be thought proper and from time to time and vary such transactions in such manner as the Society may think fit, z. To guarantee the payment of money to guarantee become sureties for the performance of any contracts or obligations. aa.To create any depr~ciationf und, reserve fund, sinking fund, insutanw fund or any special or other fund whether for depreciation or for repairing, improving, extending or maintaining any of the properties of the Society and to transfer any such fund or part thereof to any of the other funds herein mentioned. The names, addresses, occupations and designations of the Governing Body the First Members of the Governing Body of the Soeiely to whom by the rules and regulations of the Society, the management of the affairs of the Society is entrusted as required under section 2 of the societies Registration Act, 1860 (No. XXt of 1869) are as follows:- 6r Name Occupation and address Signature Attested by No I Shri. Satya Gopal, Hon'ble Administrator [AS Secretariat Daman 2 Shri. P. K. Gupta Secretary (IT)/ Development Ccxnmissioner, Secretariat Daman 3 Shri, P.K. Gupta Finance Secretary, A ama an I Secretariat I I Dated: 1. IT hese Rules and Regulations shall be called "The Rules and Regulations of the Daman & Diu e-Governance Society", 2008, 1.2 These Rules shall come into force with effect from the date of registration of the Society by the Regislar of Societies. 2.1 In the interpretation of these Rules and Regulations, the following expressions shati have the following unless inconsistent with subject or context: eans Societies Registration Act, 1860 as applied to the OT of Oaman & or any statutory modification thereof for the time being in force. bl Government" means the Government of India. r" means Director (IT), Daman & Diu +. citbsn" shall mean well-known, distinguished, renowed or reputed from the general public duly recommended by the district/ state administration. * ''Exewtke Committee" means the Executive committee as ref'eqed to in these Rules. '%oveming Body" means the Governing Body of the Society as referred to in these Rules. "IT" means Information Technology "IT expert" shall mean a specialist from the field of Information Technology, computers, communication or electronics with a formal graduate degree in computers / Information Technology f communication / electronics 1 management or other related fields with 8 to 10 years of experienw and can contribute his expertise & experience to achieve the objectives of #e Society. "Memblsr" means the Member of the Society as referred to in these Rules. "Ru1es"means these Rules and Regulations registered along with the memorandum of Association & as may be amended by the Governing Body of the Society from time to time. ""Secmtariaf' means the Secretariat of the Society as referred to in these Rules. c means the Daman & Diu &Governance Society known by Me name, " Style and manner of DISEGS. 'State Owemmmf'means the Daman & Diu AdminiStration. "Tmsurer"means the treasurer of the DDEGS. - ahte "Wmeans UT of Daman & Diu I* 'Yeif' means the financial year, namely from April of a calender year to 31'' March of the next calendar year. " Chief Finance 0ffiw"shall mean Chief Finance Qfficer of the Daman & Diu e- Governance Society, Daman ( DDeGS). red office of the Society shall be situated at the Office of the Director (IT), Daman, Daman. e jurisdiction of the Society shait be the whole sf UT Daman & Diu. 4.1 The following shall be the members of the Society: First members of the Governing Body. * Following additional ex-officio members of the Governing Body: "1 MD, OIDC, Daman 2. Collector, Diu 3. Director (Education), Daman & Diu 4. Assistant Director (Tourism), Daman 5. CEO, District Panchayat, Daman & Diu. 6. CO,D MC, Darnan 7. Scientist 'E' & SWAN Project Coordinator, NIC, Siluassa 8. DIO, NIC, Diu Following nominated members I. One IT expert nominated by the Department of IMomation Technology 2, One eminent citizens to be nominated by the chairperson .Co-opted Members: Individuals as may be nominated by the Governing Body from time to time. 4.2The membership of an ex-offio member of the Society and of the Governing Body shall stand terminated when helshe ceases to hold the office by virtue of which he/she was member and hisfher successor to the office shall become such member. 4.3 Non-official members of the Society will be nominated by the Chairperson with the approval of the Governing Body. Nominated members shall hold office for a pefmd of three years from the date of their nomination by the Chairperson. Such members will be eligible for re-nomination for another period of 3 years. 4.4 The Society shall maintain a roll of members at its registered office and every member shall sign the roll and state therein hislher rank or Occupation and address. No member shall be entitled to exercise rights and privileges of a member unless helshe has signed the roll as aforesaid. members of the Governing Body shall cease to be members if they resign, come of unsound mind, become insolvent or be convicted of a criminal offence lving moral turpitude or removal from the post by virtue of which slhe was ing the membership. ation of membership shall be tendered to the Governing Body in person to mber Secretary and shall not take effect until the Chairperson has cepted it on behalf of the Governing Body. 4.7 If a member of the Society changes hislher address heishe shall notify his/her new address to the Member Secretary who shall thereupon enter hidher new address in the roll of member. But if a member fails to notify hislher new address the address in the roll of members shall be deemed to be hislher address. 4.8Any vacancy in the Society or in the Governing Body shall be filled by the authority entitled to make such appointment. No act or promedings of the society or of the Governing Body shall be invalid merely by reason of the existence of any vacancy therein or of any defect in appointment of any of its members. 4,9No member of the Governing Body, except the Member Secretary to be appointed as per these Rules, shaft be entitled to any remunerationlfees. 5.1 The folbking shall be the bodies and authorities of the Suciety: * Governing Body Executive Committee Sub-Committees of the Executive Committee, such as Programme Committees r ----- _ - ~ ~ -- - - .- - - - - -~- ---- - ~ c L N G 5.2.1 All members of the Society as set out in Para 4.1 shall constitute the Governing Body of the Society. 5.2.2 The first members of the Governing Body of the Society shall be those mentioned in Clause 6 of the Memorandum of Association, They shall hold office until a new Governing Body is appointed according to these rules. 5.2.3 The management of the affairs of the Society shall be entrusted to Governing Body and the property of the Society shall be vested in the Governing Body. 5.2.4 The Society may sue or be sued in the name of the Member Secretary of the Society or of such other members as shall, in reference to the matter concerned, be appointed by the Governing Body for the occasion. y 6.9 The meetings of the Governing Body shall be held at least twice a year and at such time and place as the Chairperson shall decide. If the Chair-person receives a requisition for calling a meeting signed by one-third members of the Governing Body, the Chair-person shall call such a meefing as soon as may be reasonably possible and at such place as slha may deem fit, Following minimum business shall be brought forward and disposed off in every meeting of the Governing Body: Annual report of the Society relating to fast financial year, including (a) income and expenditure account, (b) balance sheet and (c) audit report. * Physical and financial progress of the programmes I projects in the current year. Work Plan (including budget) for the next financial year. Other business brought forward with the assent of the Chairperson. Every notice calling meeting of the Governing Body shall state the date, time and place at which such meeting will be held and shall be served upon every member of the Governing Body not less than seven clear days before the date appointed for the meeting. Such notice shall be issued by the Member Secretary of the Society and shall be accompanied by an agenda of the business to be placed before the meeting provided that accidental omission to give such notice to any member shall not invalidate any resolution passed at such meeting. In the event of any urgent business the Chairperson may call the meeting of the Governing Body at clear ten days notice. 5.3.4 The Chair-person shall Chair the meetings of the Governing Body. in hislher absence, the Governing Body shall elect one from among the members present as Chairperson of the meeting. 5.3.5 One third of the members of the Governing Body , including the substitutes nominated under Rule 5.3.7 present in person, shall form a quorum at every meeting of the Governing Body. 5.3.6 All disputed questions at the meeting of the Governing Body shall be determined by votes. Each member of the Governing Body shalt have one vote and in case of a tie, the Chairperson shall have a casting vote. 5.3.7 Should any official members be prevented for any reason whatsoever from attending a meeting of the Governing Body, the Chair-person of the Society shall be at liberty to nominate a substitute to take his place at the meeting of the Governing Body. Such, substitute shall have all the rights and priviteges d a member of the Governing Body for that meeting only. member desirous of moving any resolution at a rneeting of the Governing y shall give notice there of in writing to the Member Secretary of not less n ten clear days before the day of such meetings, 'Mg Arty business which it may become necessary for the Governing Body to perform, except the agenda prescribed for the full meeting as set out in Para 5.3-2 above, may be carried out by circulation among all its members and any resolution so circulated and approved by majority of the members signing shall be as effectual and binding as if such resolution had been passed at a meeting of the Governing Body provided that at least one third members of the Governing Body have recorded their consent of such resolution. 5.3.10 In the event of any urgent business, the Chairperson of the Society may take a decision on behalf of the Governing Body. Such a decision shall be reported to the Governing Body at its next meeting for ratification. 5.3.11 A copy of the minutes of the proceedings of each meeting shall be furnished to the Governing Body members within 2 weeks after completion of the meeting. 5.4.1 The Governing Body will have full control of the affairs of the Society and will have authority to exercise and perform all the powers, acts and deeds of the Society consistent with the aims and objects of the Society. 5.4.2 In particular and without prejudice to the generarity of foregoing provision, the Governing Body: 5.4.2.1 Take decision on matters of policy relating to the administration, working and control of the Society. 5.4.2.2 Consider and approve programmes and plans of the Society in conformity with the scope of the objectives of the Society mentioned in the Memorandum of association and to sanction expenditure for the same. 5.4.2.3 Consider and approve eligibility conditions, duration, selection process etc for various types of service providers, vendors, resources including system integrators, developers, stake holders, financial collaborators, public-private partners, implementers, executors of the various e- w Governance initiatives and other citizen services. Frame Rules, Regulations and Bye-laws for the conduct of the affairs of the Society and to add, amend, or repeal the rules and regulation from time to time. / 5.4.2.5 Consider, approve and authorize operation of the funds of the Society. Collect payments and user charges on behalf of other departments and agencies and tran- sfer! utilize it in the manner prescribed in the agreements. 5.4.2.6 Frame norms, guidelines and terms and conditions and service level agreements with stakeholders and franchises to establish IT and e- Governance services and to add to or amend them from time to time. 5.4.2.7 Appoint Committees or sub-Committees, by whatever name called, comprising member(s) of the Society and such outside experts and officers of the Society as may be nominated by it for specific tasks, for the disposal of any of its business or for tendering advice on any matter , pertaining to the administration and management of the Society on such terns as it may deem fit, and to remove any of them. .4.2.8 Delegate, to such extent as it may deem necessary, any of its powers, other than those of making rules, to the Chair-person, Member Secretary ol- any Officer or the Committees constituted by the Board. 5.4.2.9 Create project based contract positions and handle the work on job-work and/or outsourcing basis for the Society, lay down terms and conditions and method of hiring such human resources. 5.4,2.10 Acquire by gift, purchase, exchange, lease. hire or otherwise any property, movable or immovable, and to construct, improve, alter, demolish or repair buildings, space, works and construdions as may be necessary or convenient for carrying on the activities of the Society; 5.4.2.11 Negotiate, enter into and make contracts and deeds on behalf of the Society without any Government support. To enter into legal and corporate agreements for and on behalf of the Society and to sue and defend all legal proceedings on behalf of the Society; 5.4.2.12 Institute and award, prizes and medais for innovative e-Governance and citizen services applications; - 54.2.13 Solicit and receive grants, gifts, donations or other contributions from the Central Government, State Government, user charges, cess, contributions, fee and funds in any other forms, provided it is approved by the Executive Committee; .I4 Do all such acts and things as are incidental or conducive to the discharge of the functions and attainment of any of the objects of the Society. y4.2.15 To prepare and execute the detailed plans and programmes for working of the Society and to carry on its administration and management. 5.4.2.16 To procure and previde all types of IT resources & services like hardware, system software, power & printer peripherals, networking components etc. in accordance with the procedures laid down in the Oper~tjonaMl anual of the Society. 5.4.2.17 To have custody and ensure proper utilization of the funds of the Society and to manage all the resources of the Society. 5.4.2.18 To frame and prescribe guidelines and instructions for the implementation of e-Governance and citizen service applications in conformity with the overall policy approved in this behalf by the State Government and Governing Body. 5.4.2.19 To provide the required operating, administrative, technical, ministerial qnd other manpower under DDEGS on job work, contract or outsourcing basis from project to project basis for ensuring the efficient operation and management of the projects and the affairs of the Society and to prescribe the conditions for hiring and firing of such manpower by the other departments and organizations as and when required. 5.4.2.20 To co-ordinate with central and state level organizations1 institutions of national and international organizations in the pursuit of its objectives of the Society. 5.4.2.21 To consider and pass such Resolutions on the annual report, the annual accounts and the financial estimates of the Society as it thinks fit. 5.4.2.22 Do generally all such other acts and things as may be necessary or incidental to canying out the objectives of the Society or any of them. provided that n~thinghe rein contained shall authorize the Governing Body to do any ad or to pass any bye-laws which may be repugnant to the provisions hereof, to the powers hereby conferred on the Governing Body and other authorities, or which may be inconsistent with the objective the Society. '4 2.23 Consider the annual budget and the annual action plan, its subsequent alternations placed before it by the Member Secretary from time to time and to pass it with such modifications as the Governing Body may think fit. q4.2.24 Monitor the financial position of the Society in order to ensure smooth income flow and to review annual audited accounts. 5.4.2.25 Authorize the Member Secretary or any other member to execute such contracts on behalf of the Society as it may deem fit in the conduct of the business of the Society. 5.4.2.28 Recruit administrative Ite chnical staff for the Society secretariat as per the Operational Manual of the SocietyfRRs of the UT Administration. The Chair-person shall have the powers to call for and preside over all meetings of the Governing Body. The Chair-person may himselflherself call, or by a requisition in writing signed by himlher, may require the Member Secretary to call, a meeting of the Governing Body at any time and on the receipt of such requisition, the Member Secretary shall forthwith call such a meeting. 5.5.3 The Chair-person shall enjoy such powers as may be delegated to him by the Society and the Governing Body. The Chair-person shall have the authority to review periodically the work and progress of the Society and to order inquiries into the affairs of the Society and to pass orders on the recommendations of the reviewing or inquiry Committee. Nothing in these Rules shall prevent the Chair-person from exercising any or all the powers of the Governing Body in case of emergencies in furtherance of the ohjets of the Society. However, the action taken by the Chairperson on such occasions shall be -reported to the Governing Body subsequentty for ratification. 5.6 m C o M M m A M )~ S U B O O N I ~ ( p ~ ~ e ~ b ] 5B.1 The Governing Body shaif have an Eixecutive Committee which will be responsible for acting for and doing all deeds on behalf of the Governing Body and for taking all decisions and exercising all the powers, vested in except those which the Governing Body may excluded from the jurisdiction of by the Executive .. of the Executive Committee shall be as follows: , 5.6.3 The Executive committee will be empowered to take all administrative decisions where no permanent creation of posts is involved. d 5.6.4. The Executive Committee will issue Administrative Approvals (AA), Financial Sanctions (FS) and Technical Sanction (TS) for all IT and e-Governance projects of value less than Rs. 2 Crore. Any project of more than Rs. 2 Crore would require the approval of the Governing Body. 5.8.5. The Executive Committee will be competent to handle all IT resource acquisition and disposal cases of value less than Rs. 2 crore per tender. Any acquisition of more than Rs. 2 crore per tender would require the approval of the Governing Body. - 5.6.6. In case of urgency, the Executive Committee wiif take decisions arid get the same ratified from the Governing Body in its next meeting, 5.6.7. The Executive Committee may also further delegate any of its power to Member Secretary of the Society. 5.6.8. The Executive Committee shall exercise such other powers as delegated to it by the Governing Body, 5.6.9. The ExpcutiYe Committea may co-opt additional members andlor invite subject experts ta its meetings from time to time. 5,6.10.Meetings of the Executive Committee shall be convened by the Member Secretary by giving clear seven days notice in writing abng with the Agenda specifying the business to be transacted, the date, time and venue of the meefmg. 5.6.11.Maetings of the Executive Committee shall be held at least once every two months or more frequently as necessary. 5.6.12.The minutes of the Executive Committee meetings will be placed before the Governing Body at its next meeting. - 6, - ,- Executive Committee may appoint one or more programme cammittees for of day-to-day execution of the various programmes. programme committees will submit a monthly performance I progress report Executjve Committee which shall incorporate these into the consolWated reports to be placed before the Governing Bgdy. n- 61. The Member-Secretary shall be the custodian of the record, the funds of the Society & such other prcperty of the society as the Board may commit to his charge. The Member-Secretary shall have the accounts maintained and also arrange for the annual audit in accordance with the provisions in the Rules and Bye-laws of the Society. 6.2. The Member-Secretary shall have such other power & perform other duties as may be deiegated or assigned to him by the Governing body or the Executive Committee. The Member-Secretary may delegate any of his p w r st o any of his subordinate with the approval of the Executive CornmitEee. 6.3 The Member-Secretary af Board of Governor and Executive Committee shalt be the same and also shall act as the Member-Secretary of the Society and will record the proceedings of the meetings of the Society and of the Governing Erady and maintain a proper record of these meetings in accordance with the provisions of the Byelaws of the Society. 6.4 The Member-Secretary shall manage the projects, properties or the money under the fund, manage accounts, execute all contracts on behalf of the society and receive funds for the society through donations, grants-in-aid, contributions and raising money whenever required. . 6.5 The Member-Secretary of Board of Governor shall prepare the budget relating to the administrative expenses of the Society and Committee such as expenditure on TA/DA of the members, which shall be legitimate charge on the fund. 6.6 The Nlember-Secretary will be ernpowered to take ail day to day administrative de~jsionsw here no policy is involved where no creationeofp osts is involved. 6.7 In the event of the post of Member-Secretary remaining vacant or the Member- Secretary being absent or unable to perform his duties or any reason, it shall be open for the Board to direct any Officer or Officers in the service of the Society to excise temporarily such powers & perform such funoffons and duties of the Member-Secretary as the Board may deem fit. Secretary shall be responsible for We proper day tu day of the Society. All other staff of the society shell be subordinate to The Member-Secretary shall carry out the general with the work assigned to him/her by the the Executive Committee from time to time. mber-Secretary of Board of Governor shall hire & f re the manpower for and other staff in accordance with Rules, regulations and bye-laws of The Member-Secretary of Board of Governor shall represent the its legal matters jointly or through any authorized representative. - 6.10 The Member-Secretary shall be responsible for the training and execution of all IT and e-Governance projects as approved by the Governing Body and the Executive Committee. + 6 .I To do all acts deeds and things necessary for carrying out his functions as Member-Secretary. %.A " The Chief Finance QfTicer shall provide advice on all financial matters of Society Iike financial bidsf evaluation recommendation, Financial Planning, Managing the financial risks, budget and any other work assigned by Chairman (DDeOS)/ Vice- Chairman ( DDeGS) 7. ASSRSAND FUNlXff Tl-ES8CEP/ 7.3 The capital cost and corpus fund for the smooth functioning of the society may be contributed by Union Territory Administration, Government of India, contributions from Public sector undertakings, Co-operative institutions, other Public sector organizations and Financial Institutions. 7.2 Soum'of income of the Society: The Sodety will implement the various e- Governance projects and also provide integrated services on behalf of various Government Departments. Therefore, any receipts of the society will consist of the following: 7.2.1 Ca$h assistame feceived from the Government of tqdizi, or Grants-in-Aid frorn the UT Admfnbtratian. 7.2.2 Payments against the bills for various services rendered by the Departments which will be transferred by the Society into the accounts of the concerned departments or ageclcy and proper accounts woufd be maintained; 7.2.3 The fee prescribed by cpncerned ~e~artrneonf tih e Government for the certain categories of service wauld be tansferred to the concerned department for depositing the same in the Government Treasury and; ' 7.2.4 Lastly the approved ussr charges for providing the service by the Society which will be retained by €he Society. 7.3 The recurring expenditure of the society would br; met out af the the share of s culleded through the implementation of varfous E-Governance cts or frorn the services charges collected in lieu of the citizens services and from resources and business of the society. g the scope and coverage of E-Governance services in the State may approach Government of India, Admihistration of Daman & CIiu cia1 institutions for funding the e-Governance project depending upon cturing / requirement. -& services of the Society may be used as an institutional mechanism for the fac~litationlexecutiono f various e- Governance projects which could be either fully or psitially funded/ sponsored by Government of India, Adminisbetion of Daman & Diu or other fnancial institutions/tesource;ss The execution of such projects could be facilitated through the Society and any fund allacated for such project could be utilized through the society. The Society would be paid a service charge for facilitatinglexecuting such projects to the tune of 4% to 6% as decided by the Administration in the Department of IT from time to time. 7.6 The Society may accept contributions from statutory bodies created under the 'L/ Acts of Parliament, the national and International organizatiorls, NRls, Industrial bodies. The contribution may also be accepted from Private bodies and individuals subject to ihe approval of its Governing Body. 7.7 The income and property af the Society howsoever derived shall be applied towards the pramotion of the objects thereof as set-forth in this Memorandum of Association. 7.8 No part of income and property of the Society shaU be paid or transferred, directly or indirectly, by way of profit, to the persons1 body who are, or , at any time, have been or shall be members of the Society or Governing Body or to any of them or to any persons claiming thmug-tt them or any of them. ~ftta,Booiw~OwPm%Wywteanyidth~nor to 1ny &etmbno &iming @rough them ar any ofthem. . X9.1 TI% rtpll&ef qx& m-lvve, tsehniml and Mher manp-f de@&emn j @b wrk, maGM or wbwrChrB t)wb fm pmlss( 60 for w$uring tlw cfiicient ope#fion and rnana*ent of the pmjecto. 6 the aper2ting staff would be hired by wOIM@by ~ jTSw&E.% r d:w~l@g&rep EcabIb md r&uWf%rn Oa&Js0 f e4~^werrnafi@in vgriom & -. Sbb G~mrnn~?t t~5 c;:zftmank Ofkw, S@a& and CowM~ns; - 7.9.63 For &tian, r-i.@ral.i9nm, mpmt and m of IT apt# Q%W rerources for ei: lvertianoa ~pfiwmmgn d IT @MWaF #m,nrr re&T- 7.9.6.7 For any other purpose, which seeks to achieve the objectives of the society. 7.8.7 Administrative expenses incurred by the Society ar Committee such as salary allowances and traveling Altowances and daily Altomce ~f the staff can be legitimate charges on t hfu~nd s of the Sociey€ In acmrdance with the provision of the rule@o f the society. 8.1 The Society shall cause regular accounts to be kept of all its money and properties in respect uf the affairs of the Society. 8.2 The Executive Committee may cause separate Bank Accounts in respect of each scheme or separate ledgers for each scheme undw one account. In such an event, the Governing Body shall prescribe written instructions relating to submission of Statement of Expenditure fSaE)f or eaoh scheme. The separate u Accounts of different Programmes could be audited by dHerent auditors, and submifted to the Executive Committee separately. However, t h-rr Executive will ensure one integrated audit of the Daman & Dlu e-Governance The accounts of the Society shall be audited annually by a Chartered 6; Amountant firm included in the panel of Comptroller and Auditor General of India or any qualified percon appointed by the Gov~rnmenot f lndial Daman & Diu Admirristration and any expenditure incurred in connection with such audit shall be payable by the Society to the Auditors. The offiw of the Auditor General of the State pay also, at its discretion, audit the accounts of the society. 8.4 The Chartwed Accountant or any qualified person appointed by the Govt. of Indlal Darnart & Diu Administration in connection with tbe audit of the accounts of the Society shall have the same rights, privileges and authority in connection with such audit as the Auditor General of the State has in connection with the audit of Government accounts and in parti~ulasr hall have the right to demand the production of books, accounts, connected vouchers and other nscessary documents and papers. The report of such audil shall be communicated by the auditor to the Society, which shall submit a copy of the Audit Report along with its observation to the Darnan & Diu Administration. The auditor shall also forward a copy of the report to the fdllowing: A designated authority of the State as may be determined by its Governing Body/ Executive Committee. The Secretary(lT), Uariian & Diu Chairpersorl of the Governing Body or a designated authority Society. Q.1 The AccoW of the Society shalt be opened b a rn%naNz& or schsiuled cgrnrnqfaj bank apprmsd by the Exec@&@O mHW@ q h) e bank= may spwified by the WniStq of 17; Govern& af iadk Mf "&ad&s+ jq!t be paid 5caX6 the Societfs account with the appointed bank md half not be dhdrqsn except through a cheque, bill note, other-negotiable instrumnts or through electronic banking (e-ba n king) procedures sigW/ete&ronbaf!y auth&ed< by such authorities of &a Society Secretariat as may be determined bv the Executke Committee. 9.2 The f3acht.y shaf? adapt e-banking promduxes as and when the MIT, Government of India directs the Society to do so as the principal donor to the Society. Annual Report and the yearly accounts of the, 8adety shalt be piased the Govm-ning Body at next meeting far aonsidemtion and appr~val.A f the ~ f i n ~raepto rt and audited statemant of accounts as finally apptaved Governing Body sMU be forwarded within 1& manW of .the QLC@UI"& of @ ial year to the %kl~wixlg: 3mWry (iT), Dman & Diu Chair-person, Governing Body I. * 11.1 The S-ociety may sue or be sued in the name,o f S~)d~tthyro ugh its Member Swretary . I1 2 No suit or proceedings shall ab@e by the reason of any vacancy or change in the holder of the oAce of the Cttaipwson or Member Swetary gr any ofti* bearer authorized in thi8 bE;?h%tF. J1.3 Every decree or order against the ~okieiyin any suit or proceedings shall be executable against the property of the Society and not agafnst the person ar the fi praperty of the Chairperson, Member Secretary or any of€ice bearer of the Society. I1 .4 Nothihg in sub-r@@1 13a bove shall exempt the Chaiqemon, Member-E kcretary or off]* bmret- wf the Sadtgty from any criminal fiabif'ily ar errt'rtle hitm137er to daim any contribution from the property of the Society in respect of any fine tb be pard by himher on conviction by a criminal court. 12.1 The Sochty may amend these Rules provided that such changes shall not alter ths nature and I or the objBCfives andlor the pmposes fcrl wtai~hit has h n set t up. The propo~afsf or any amendments shaN Be CBR~Bo~a t on,@ through the fottu%ing pr~cw~: 12.1.1 Proposals for amendments have been Gjr~ulatE?;dt o all members .sf thlsl Govsrning Body and have been duly included in Uie tan?- agwda of flie ensuring meafing of the Governiw Body or a special mmting af QkefnT~g mdy; ~~ Governing Body has endorsed the proposal at Is?a$t 3/5th of ths rnemtre~af werning B~dya;n d )i ning Body may resolve to dissolve the SocieZy by bringing a prvsposal ct in a spsiai meating to be conven& f ~Wr e .;purp~prt~~~3~ 'tdetMd rsposal far d-lu-tion has been duly apgravedl bndamed through the ribd far amendment as set out in Para1 2.j of these FSUlas. 13.2 The dissolufton proceedings shall be made in accordan* wiUl the pr~vi$bnso f the Ad as amended from the to time in it8 sipppticafmn in the Darnan & biu. 13.3 Upon the dissolution of the society, all assets d the socjefy* after the s&REment of aN its debts and liabilities, shall sbnd rewrbd Q Darnan & @ti Admiitistration f ~ sruc h purpose as it may deem fit. 14.1 CONTRPICT ' 1 14.1.1 All contracts and other instruments for and on *if d fhe &ety shall be subject ta the provisio~f ~&e~ act, be t?.xpre%sebd be made in the nam8 @the Society and shall be executed by the Member Secretsy or m yo ther the p~rsom authorized by the Governing B~dy. 44.4 $2N @ rnttgcts far tPre sale, purchase or supply of any g~adaen d material shall be made foe and on behalf bf the satiety with any rnembr ot the society or his&er rektive or firm in h such rnxlemb~r ~r OF &tl,a~&om Q r P & w~TIEIT rnme & a gmgsr-art ttrexz&zr * + 442 l421Th@s ociety sh&l have a cmmon seal of such mke and dwisign as me Gaverhing Body may apprwe. '14+3,1.N shru&o&ndi~ ~fl#Ku~tgu fPTe mntaineb in tk$& k m n 8 Db mirrl@tr&iona ndjar Ministry of IT may appoint om o-r mote and progress of the society and hold en$uiri@s into atrdibd by the ifla?e~r"l@a4 udit p~& .tsf tkkf @.nWw ~ 1A"G W* ~f fr, Got ar ,do Ma~z~gmmAt udit MWm tm %~@%f * 44-33 7ht~p rogress rsview reports and I or enquiry r@p~& be imfud& in written agenda rrf Slta ~~swrinmge eting sf the 6 ~ W n&g5,d yv 14.84 The Union Territory AdrvfiniSti"afion may give the wCie3ty ,suchd irectriorrs in rqzitrd to the grants a;.*ci funcis, as in this opinion, are rrt%camtyo r expesldknt: fur carrying out the ptirlporses of the funds or the Ss3l;iety. ft ehaN be the duty 05 the Society t-o camp--l y ~t4tl-si uch dire~tions. Wd, th& un$$migneC3 baing thrw of the li7'~mb1:1~ f &O @&%% Gwmm@ d Dumm $ Diu e@vemnm Society, o~ftiiyth at the &wJ k s wrr:&dm py af the Rube and Weguktions ~f &e mid Sodety- - Dated: Procurement of goods and services will be o recommanded by the Slie &ciety. Cummitm B l%wedbm for mlwse of fmcb Wdrawat of funds "from the amunb of thq swi;N shatl b regutatad in a manner tb be debtmined hy the Go~e~Afn&gB y w wder k3 auttturtty by the Executive+ Gomrnitte~T. he Saeieiy funds shall be drawn through cheques and/or bank drafts ar litraugh e-banking mechanism as and when the same is introduced. I sas will be made on the basis of a written authorization from the mk r- Secret5sry Wherever releases are d~&d to be mads through andlor thr~~igeh-b anking, the authorizafiar'l tt.te &a][ L by the concerned auth~fzedsi gnatories, under e-banking procedures, releases are to be made through autMriz"dtion to the bank issue cheque~dtaWa~c0urt)ratn s"f.er on of the Soc'ely, the electronic authorization will be executed by the same rized i,: L:ionaries of the Society se~retariawt hg have been autharized ign cheques cn the basis of a written aumwizagan fmm the Member Secretary, -- - / Type Of ex;;~nbiture Extent of power Authority -., A:IReEease uf funds to i agmciex a;r; p.ef Dw Administration approved praposafs approved by !Jaman 8 Diu Administration. B: Release af funds for i. of .plans f alkcqtionS Governing Body i Executive Gomgtee, as apprcbAodb y the Executive Committee. I I 1 Chairperson, More than Rs &00 iakn Exewfivs and up k? fi.8-4a.mh lch A Commitfee pef ~%%3. Sandion of.cbmpensat ion package El: Recruitment and Appoigtrnent Appointments fro:-t open market: ail such sppointmftnL wig be on c~mau781 basis -For fix& tensare, Appohmnhr on "Depvation" hm~k ail such appointme& wi4 be sgu&t& hr fmms Pif Daman & Riu ~dminislratign. R~arumantw otd : be made] by the State Society. All i~~p~intm@wnuf$fd be temporary and !r. .:{id be made for the contract / deputation pdod as Ray he determined by tl 2 $>~rns8n Qiu Admir\i&mfpon, G 2T erms of a~gsintmc!:! !a;~~licabttoa Society staff and Cmsultants) 1n.1 I ~ Q Q R Dated: fi - * 14.3.2. The Choir-penon of fb Governing Body shall have the rigM to nominate one more persons to be part &the review I enquiries. 14.3.3 The progress review reports and 1 or enquiry reporls shall be included in wtRtm agenda of the ensuing meeting of the Governing Body. We, the undwegnedb eing ares of the members of the first Governing Body of the Daman & Oiu eOovemance Sooiety, csrMy that the above is a coned mpy of the Rules and Regulations of the said Society. I I Name and address Signature