4. The objects,of the Commission are to strengthen constitutional democracy and 50 promote democratic elt'ictoral processes: . · ... , . , 6 No. 17478 GOVERNMENT GAZETIE, 4 OCTOBER 1996 Act No. 51, 1996 ELECTORAL COMMISSION ACT, 1996 Powers, duties and functions of Commission 5. (1) The functions of the Commission include to (a) manage any election; (b) ensure that any election is free and fair; (c) promote conditions conducive to free and fair elections; · (d) promote knowledge of sound and democratic electoral processes; (e) compile and maintain voters' rolls by means of a system of registering of eligible voters by utilising data available from government sources and information furnished by voters; compile and maintain a register of parties; (f) (g) establish and maintain liaison and co-operation with parties; (h) undertake and promote research into electoral matters; · ( i) develop and promote the development of electoral expertise and technology in · all spheres of government; continuously review electoral legislation and proposed electoral legislation, 15 and to make recommendations in connection therewith; 5 10 (j) · · · · (k) promote voter education; (I) promote co-operation with and between persons, institutions, governments and administrations for the achievement of its objects; (m) demarcate wards in the local sphere of government or to cause them to be 20 demarcated; (n) declare the results of elections for national, provincial and municipal legislative bodies within seven days after such elections; (a) adjudicate disputes which may arise from the organisation, administration or conducting of elections and which are of an administrative nature; and (p) appoint appropriate public administrations in any sphere.of government to 25 conduct elections when necessary. (2) The Commission shall, for the purposes of the achievement of its objects and the performance of its functions- ( a) acquire the necessary staff, whether by employment, secondment, appoint- 30 ment on contract or otherwise; (b) establish and maintain the necessary facilities for collecting and disseminat ing information regarding electoral matters; (c) co-operat~ with educational or other bodies or institutions with a view to the provision of instruction to or the training of persons in electoral and related 35 matters; and (d) generally, perform any act that is necessary for or conducive to that. Composition of Commission and appointment 'of comU:.issi?ners 6. (1) The Commission shall consist of five ~embers, one of whom shall be a judge, appointed by the President in accordance with the provisions of this section. 40 (2) No person shall be appointed as a member of the Commission unless he or she- is a South African citizen; ( a) (b) does not at that stage have a high party-political profile; . (c)·. has been recommended by the National Assembly by a resolution adopted by · · . a majority of the members of that Assembly; and (d) has been nominated by a committee of the National Assembly, proportionally composed of members of all parties represented in that Assembly, from a list of recommended candidates submitted to the committee by the panel referred to in subsection (3). · (3) The panel shall, subject to subsection (6), consist of- , 45 50 the President of the Constitutional Court, as chairperson; · (a) (b) a representative of the Human Rights Commission established by section 115( l) of the Constitution of the Republic of South Africa, 1993 (Act No. 200 of 1993); · · · (c) a representative of the Commission on Gender Equality established by section 55 119(1) of the said Constitution; and · the Public Protector established by section 110(1) of the said Constitution. (d) · 8 No. 17478 Act No. Sl, 1996 GOVERNMENT GAZETIE, 4 OCTOBER 1996 ELECTORAL COMMISSION ACT, 1996 ( 4) The panel shall submit a list of no fewer than eight recommended candidates to the committee of the National Assembly referred to in subsection (2)(d). (5) The panel shall act in accordance with the principles of transparency and openness and make its recommendations with due regard to a person's suitability, qualifications and experience. 5 (6) If any person referred to in subsection (3)(b) to (d) should for any reason not be available to serve on the panel, the chairperson shall, after consultation with the remaining members of the panel, designate any other person as a member of the panel. Terms of office, conditions of service, · removal from office and suspension of commissioners 10 7. (I) The term of office of a member of the Commission is seven years unless he or she resigns or dies at an earlier date, or is removed from office in terms of subsection (3). (2) The conditions of service, remuneration, allowances and other benefits of commissioners shall from time to time be determined by the President after consultation with the Commission on Remuneration of Representatives established by section 2 of 15 the Commission on the Remuneration of Representatives Act, 1994 (Act No. 37 of 1994), and a distinction may be made between commissioners appointed in a full-time and part-time capacity. (3) A commissioner may- ( a) only be removed from office by the President-· (i) on the grounds of misconduct, incapacity or incompetence; . (ii) after a finding to that effect by a committee of the National Assembly (iii) upon the recommendation of the Electoral Court; and the adoption by a majority of the members of that . Assembly of a resolution, calling for that commissioner's removal from office; (b) be suspended from office by the President at any time after the start of the proceedings of the committee contemplated in paragraph ( a)(ii); (c) be reappointed, but only for one further term of office .. 20 25 Chairperso~ of Commission 8. (I) The President shall designate a chairperson and vice-chairperson from among 30 the members of the Commission. · · (2) In the absence of both the. chairperson and vice-chairperson, the remaining members shall elect an acting chairperson from their. number. Conduct of commissioners 9. (1) Every member of the Commission shall- . . . 35 (a) serve impartially and independently and perform his or her functions as such (b) in good faith and without fear, favour or prejudice; . .. if appointed in a full-time capacity, serve as such to the exclusion of any other duty or obligation arising out of any other employment or occupation or the· holding of any other office, unless spe<;ifically authorised thereto by the 40 President. . . . (2) No. member of the Commission- ' . · (a) · shall during his or her term of office be eligible for appointment or nomination to any political office; · ··. . . . , . (b) may, whether directly or indirectly, in any manner give support to, or oppose, 45 any party or candidate participating in an election,' or any of the issues in contention between parties or candidates; · (c) may; by his or her membership, association, statement, conduct or in any other manner place in jeopardy his or her perceived independence, or iri any other manner harm the credibility, impartiality, independence or'iritegrity of the 50 Commission; · (d) may make private use of or profit from any confidential information gained as . · · a result of his or her appointment and functions as such member; (e) may divulge any such information to any third partysave in the course and (f) scope of his or her official functions; shall during his or her term of office be eligible to serve as a member of Parliament, a provincial legislature or a local government body, and such 55 10 No. 17478 Act No. 51, 1996 GOVERNMENT GAZETTE, 4 OCTOBER 1996 ELECTORAL COMMISSION ACT, 1996 ineligibility shall continue for a period of 18 months reckoned from the date upon which such term of office has terminated. Disclosure of conflicting interests 10. (1) Subject to subsection (2), a member may not at any meeting of the Commission during the discussion of any matter before such meeting in respect of 5 which he or she has any financial or other interest which might preclude him or her from performing his or her functions in a fair, impartial and proper manner- · (a) be present; (b) cast a vote; or (c) in any other manner participate in the proceedings thereof. 10 (2) If at any stage during the course of any proceedings before the Commission it appears that any member has or may have an interest which may cause such a conflict of interests to arise on his or her part- ( a) such member shall forthwith and fully disclose the nature of his or her interest mid leave the meeting so as to enable the remaining members to discuss the 15 . matter and determine whether such member is precluded from participating in such meeting by reason of a conflict of interests; and , · (b) such disclosure. and the decision taken by the remaining members regarding such determination, shall be recorded in the minutes of the meeting. (3) If any member fails to disclose any interest as required by subsection (2) or, 20 subject to that subsection, is present at a meeting of the Commission or in any manner whatsoever participates in the proceedings of the Commission in relation to such matter, such proceedings may be reviewed and varied or set aside by the Commission. Meetings of Commission U. (1) The Commission may meet at any place in the Republic determined by the 25 chairperson for the purpose of performing its functions .. (2) Meetings may be convened at any time by the chairperson at such intervals as circumstances may require and he or she shall convene a special meeting when requested to do so by any two other members of the Commission. · (3) A quorum for a meeting of the Commission is the majority of the total number of 30 the members. · ( 4) A decision by the majority of the members present at a meeting of the Commission is a decision of the Commission. · · · (5) The Commission may determine its own procedures to be followed at its meetings. CHAPTER3 35 ADMINISTRATION, STAFF AND ACCOUNTABILITY OF ' COMMISSION. . . . . . . Administration and staff of Commission . . ' 12. (1) As soon as possible after the composition of the 'commission and whenever necessary thereafter, the Commission shall appoint a suitably qualified and experienced 40 person as chief electoral officer. (2) The chief electoral officer- ( a) shall be the head of the administration of the Commission; · (b) shall be the accounting officer of the Commission for the purposes of the · Exchequer Act, 1975 (Act No. 66 of 1975), and shall cause _the necessary 45 accounting and other related records to be kept; and · · . (c) may exercise all such powers and shall perform all such duties and functions as may be entrusted or assigned to him or her by the Commission or this Act or any other law. ·. · . (3) Whenever the chief electoral officer is for any rea~on absent or unable to perform 50 his or her functions, or whenever a vacancy in the office of chief electoral officer occurs, the Coriunission may designate a member of its staff to act in that capacity until the chief 12 No. 17478 Act No. 51, 1996 GOVERNMENT GAZETIE, 4 OCTOBER 1996 ELECTORAL COMMISSION ACT, 1996 electoral officer resumes his or her functions, or a chief electoral officer is appointed in terms of subsection (1), and that member has, while so acting, such powers and shall perform such functions of the chief electoral officer as may be delegated or assigned to him or her by the Commission. ( 4) The chief electoral officer shall in consultation with the Commission appoint such officers and employees of the Commission as he or she may consider necessary to enable the Commission to exercise ·its powers and to perform its duties . and functions effectively. · . . . · . . 5 (5) The conditions of service, remuneration, allowances, subsidies and other benefits of the chief electoral officer, an acting chief electoral officer and the other administrative staff of the Commission shall be prescribed by the Commission .. I 0 (6) Notwithstanding the provisions of the Government Employees Pension Law, 1996 (Proclamation No. 21 of 1996)- · (a) any person appointed in terms of this section who, immediately before the · date of such appointment was a' memberof the GovernmentEmployees 15 Pension Fund referred to in section 2 of that Law, may remain such member notwithstanding such appointment; and (b) any person so appointed whois not a member of the said fund may become a member of that fund as from the date of such appointment and, if applicable, shall contribute thereto. 20 Finances and auditing 13. (1) The expenditure in connection with the exercise of the Commission's powers and the performance of its duties and functions shall be defrayed out of money appropriated by Parliament for that purpose or received by the Commission from ariy other source. . . (2) The Commission shall budget for the necessary resources or additional resources to. enable it to exercise its powers and perform its duties and functions effectively, (3) The records referred to in section 12(2)( b) shall be audited by'the Auditor-General in terms of the Auditor-General Act, 1995 (Act No. 12 of 1995). Reports by Commission 14. (1) The Commission shall annually, as soon as possible after the end of each financial year, submit to the National Assembly an audited report of all money received from other sources as contemplated in section 13(1), as well as the audited statement on income and expenditure and a report in regard to the functions, activities and affairs of the Commission in respect of such financial year. (2) The Commission shall furnish the President with such information and particulars as he or she may from time to time in writing require in connection with the activities of the Commission. (3) The Commission shall as soon as possible after the end of an election publish a report thereon. · (4) The Commission may, if it deems it necessary, publish a report on the likelihood or otherwise that it will be able to ensure that any pending ejection will be free and fair . . CHAPTER4 REGISTRATION OF PARTIES Registration of parties 15. (1) The chief electoral officer shall, upon application by a party in the prescribed form, register such party in accordance with this Chapter. (2) The form shall, inter alia, make provision for the following: (a)' The nameof the party; (b) (c) · the abbreviation, if any, of the name of the party cmi.sisting of not more than the distinguishing mark or symbol of the party in colour; · . · eight letters; and the constitution of t~e party. · (d) · 25 30 35 40 45 50 14 No. 17478 Act No. 51, 1996 GOVERNMENT GAZETIE, 4 OCTOBER 1996 ELECTORAL COMMISSION ACT, 1996 (3) . No party not represented in Parliament, a provincial legislature or a local government body may be so registered unless the application is accompanied by- ( a) that party's deed of foundation which has been adopted at a meeting of, and has been signed by, the prescribed number of persons who are qualified voters; the prescribed amount, if any; and (b) (c) proof of publication in the Gazette of the prescribed notice of the application. · (4) The party's deed of foundation shall contain the prescribed particulars. (5) After a party has been registered the chief electoral officer shall issue that party with a registration certificate in the prescribed form and publish the prescribed particulars of such registration. in the Gazette. . (6) Every registered party not represented in a legislative body shall annually renew . its registration in the prescribed manner and at the prescribed time. . ·. 5 10 Pr~hibition on registration of party under certain circumstances 16. (1) TI)e chief electoral officer may not register a party in terms of section 15, if- (a) a proposed name, abbreviated name, distinguishing mark or symbol men- 15 tioned in the application_.:.. (i) resembles the name, abbreviated name, distinguishing mark or symbol, as the case may be, of any other registered party to such extent that it may deceive or confuse voters ; or · (ii) contains anything which portrays the propagation or incitement of 20 violence or hatred or which may cause serious offence to any section of the population on the grounds of race, gender, sex, ethnic' origin, colour, sexual orientation, age, disability, religion, conscieqce, belief, culture or language. ·· . · · · (2) Any party which is aggrieved by a decision of the chief electoral officer to register 25 or not to register a party, may within 30 days after the party has been notified of the decision, appeal against the decision to the Commission in the prescribed manner. (3) The Comffiission shall in the case of such an appeal enquire into or consider the matter and may, subject to subsection (4); confinn or set aside the decision of the chief ~lectoral officer. . . . . . . . · · . · . 30 ( 4) In considering such an appeal against the refusal to register a party in terms of subsection (l)(a)(i) the Commission_:_ (a) shall take into account the fact that the party which is associated with the name, abbreviated name, distinguishing mark or symbol, as the case may be, for the longest period, should prima facie be entitled thereto; 35 (b) may, for the purposes of paragraph (a)--, (i) ·afford the parties concerned an opportunity to offer such proof, including oral evidence or sworn or affirmed statements by any person which, in the opinion of the Commission, could be of assistance in the expeditious . determination of the matter; and 40 (ii) administer an oath or affirmation to any person appearing to testify orally before it. Cancellation of registration of party
