The Mining (Dispute Resolution) Rules, 2021

11. Appearance and non appearance of parties.

16. Revocation. 1 GN. NO. 323 (Contd.) Mining (Disputes Resolution) THE MINING ACT, (CAP. 123) _______ RULES _______ (Made under section 122) ________ THE MINING (DISPUTES RESOLUTION) RULES, 2021 Citation

1. These Rules may be cited as the Mining (Dispute Resolution) Rules, 2021. Interpretation Cap. 123

2. In these Rules, unless the context otherwise requires- “Act” means the Mining Act; “Executive Secretary” means the Executive Secretary of the Commission appointed under section 24 of the Act; Power to handle dispute Lodging of complaint Cap. 123

3.-(1) Subject to section 119 of the Act, the power to inquire into and decide all disputes between persons engaged in prospecting or mining operations shall be vested to the Executive Secretary. (2) The power of Executive Secretary under sub rule (1) may be delegated to any officer of the Commission of a rank of director.

4.-(1) Where in the course of prospecting or mining operations dispute arises which falls within the scope of Section 119 of the Act, a complainant who wishes the Commission to inquire into and decide the dispute may, upon payment of fee prescribed in the First Schedule, lodge to the Commission a memorandum of complaint in duplicate. (2) The complaint under sub rule (1) shall be in Form MDF. 1 set out in the Second Schedule, and shall 2 GN. NO. 323 (Contd.) Mining (Disputes Resolution) state briefly the subject matter of the complaint and relief sought. (3) Upon receipt of the memorandum of complaint, the Commission shall register and assign a number of the dispute. (4) The Commission shall, within fourteen days from the date of registration, assess the memorandum of complaint as to whether the subject matter falls within the jurisdiction of the Commission under Section 119 of the Act. (5) Where the commission is of the opinion that a memorandum of complaint is outside the jurisdiction of the Commission, shall notify the complainant and the matter shall not proceed for hearing. (6) Where the commission decides to proceed with the hearing, shall direct the complainant within seven days, to serve the respondent with the registered memorandum of complaints accompanied with a notice to file defence in the form MDF 2 as set out under the Second Schedule. Reply to memorandum of complaint

5. The respondent shall reply to memorandum of complaints and submit to the Commission and serve the complainant within fourteen days from the date of receipt of the complaint. Notice of hearing

6. The Commission shall issue a notice of hearing to the parties in Form MDF.3 set out under the Second Schedule by registered post, fax, emails, by dispatch or by other acceptable electronic means of communication. Language of proceedings

7. The language of the proceedings shall be English or Kiswahili. PART IV HEARING OF DISPUTE Hearing of dispute

8.-(1) On the day fixed for hearing of the dispute, the complainant shall state the case in support of the 3 GN. NO. 323 (Contd.) Mining (Disputes Resolution) Production of evidence issues raised in the memorandum of complaint. (2) The respondent shall then state his case and may address the Commission generally on the whole case.

9.-(1) The parties or their representatives shall produce at the first hearing, documentary evidence of every description in their possession or power, on which they intend to rely on and which has not already been submitted to the Commission, and any document which the Commission has ordered to be produced and the Commission shall take account of the evidence so produced. (2) Documentary evidence in the possession or power of any party which has not been produced to the Commission at the first hearing shall not be produced at a subsequent hearing unless good cause is shown, to the satisfaction of the Commission, for the failure to produce the document at the first hearing. (3) Where the Commission admits a document not produced at the first hearing he shall record the reason for so doing. (4) The Commission may, at any stage of the it considers hearing irrelevant or otherwise inadmissible, and shall record the ground for such rejection. reject any document which Witnesses

10.-(1) The parties may call person whose attendance is required either to give evidence or produce documents in support of their case, Provided that where such person fails to appear, the hearing shall continue without such person. (2) The commission may, if deems fit, call any person the to complaint. testify on any matter involved in (3) Each party to the dispute shall bear the cost of witnesses appearing to give evidence in support of his case. (4) The cost for calling witnesses shall not waive the rights of the decree holder to claim for costs. 4 GN. NO. 323 (Contd.) Mining (Disputes Resolution) Appearance and non appearance of parties Setting aside of ex parte judgment Adjournment Recording of proceedings

11.-(1) Where the respondent appears at two successive hearings and the complainant does not appear at either hearing without sufficient cause the complaint shall be dismissed and shall not be entertained again. (2) Where the complainant appears and the respondent does not appear at two successive hearings the dispute shall be heard ex-parte. (3) Where the dispute is heard ex-parte and judgment is pronounced against the respondent, the respondent may, upon payment of fee prescribed in the First Schedule and prior to the Commission filing an order for execution, apply to the Commission within thirty days from the date of the judgment, to set aside the judgment and re-hear the dispute.

12.-(1) Where the Respondent satisfies the Commission that the notice was not duly served on him or that he was prevented by sufficient cause from appearing when the complaint was called for hearing, the Commission shall set aside the judgment and re-hear the dispute.

13. Where the hearing of the complaint has begun, the hearing shall be continued unless the Commission finds the adjournment of the hearing to other time or place to be necessary.

14.-(1) During the hearing, the Commission shall take records of the proceedings which shall include parties present, date of the hearing and evidence produced. (2) The Commission shall keep records of all disputes decided by the Commission and shall take notice in writing of all evidence given before the Commission. Judgment and order

15.-(1) The Commission, after the complaint has been heard, shall pronounce judgment and make an order either at once, or on some future day, of which due 5 GN. NO. 323 (Contd.) Mining (Disputes Resolution) notice shall be given to parties or their representatives. (2) Every judgment and order shall be written, and shall be dated and signed by the Commission as of the date which it is pronounced. (3) Every judgment shall contain a statement of the case, point for determination, the decision thereon and the reason for such decision. (4) Parties to any dispute under these Rules or any other person, shall be entitled to obtain a copy of the decision, order, record and notes upon payment of fees specified in the First Schedule. Revocation GN No. 224 of 1999

16. The Mining (Disputes Resolution) Rules, 1999 is hereby revoked. SCHEDULES 6 GN. NO. 323 (Contd.) Mining (Disputes Resolution) __________ FIRST SCHEDULE __________ (Made under Rule 4(1), 11(3), 15(4)) _________ Fees Fees for Instituting a Complaint and obtaining a copy of Order or Decision TSHS Primary Mining Licence holders 200,000 Prospecting Licence holders 1,000,000 Mining and Special Mining Licence holders Instituting a Claim by Third Party 1,500,000 200,000 Obtaining a copy of order, decision or record and notes for parties 100,000 Obtaining a copy of decision and order by any person 200,000 Application to set aside ex parte Judgment for Primary Mining Licence holder 100,000 Application to set aside ex parte Judgment for Prospecting Licence holder 200,000 Application to set aside ex parte Judgment for Mining and Special Mining Licence holders 300,000 7 GN. NO. 323 (Contd.) Mining (Disputes Resolution) FORM MDF.1 ___________ SECOND SCHEDULE ___________ IN THE MATTER OF MININGACT, (Cap. 123) THE MINING COMMISSION __________ (Made under Rule 4 (2)) _________ MEMORANDUM OF COMPLAINT I....................................................................(Complainant) of P. O. Box .............................................……hereby lodge complaint against............................................(Respondent) of P. O. Box………………............................on the following;

1. Subject matter of complaint ................................................................................................................................................................ ................................................................................................................................................................ ................................................................................................................................................................ ................................................................................................................................................................ ........................................................................................

2. Relief sought ................................................................................................................................................................ ................................................................................................................................................................ .... 8 GN. NO. 323 (Contd.) Mining (Disputes Resolution) ................................................................................................................................... Signed and delivered at…………….………….this…………...day of....................................., 20………. ............................ Signature Received this…………….day of……………….20…… ………………………… …..…………………. Commission Registry Official Stamp To be served upon The Respondent ………………………………… P.O. Box……………………… ………………….. ………………………………… Signature 9 GN. NO. 323 (Contd.) Mining (Disputes Resolution) FORM MDF.2 IN THE MATTER OF MINING ACT, (Cap.123) THE MINING COMMISSION __________ (Made under Rule 4 (6)) __________ NOTICE TO FILE DEFENCE Dispute No................................of.................................... Instituted by.............. .................. of P. O. Box.................. .............(Complainant) against ....................................................of P.O. Box .......................................(Respondent) WHEREAS the above named complainant has instituted a complaint against you, the particulars of which are mentioned in the annexed copy of the memorandum of complaint. YOU ARE HEREBY notified that you are required to file your defence before the Commission within fourteen days from the date of receipt of this summons and a copy be served to the Complainant. and seal of the Commission this.................................day GIVEN under my hand of........................20……. ………........................... The Executive Secretary 10 GN. NO. 323 (Contd.) Mining (Disputes Resolution) FORM MDF.3 IN THE MATTER OF MINING ACT, (CAP. 123) THE MINING COMMISSION __________ (Made under Rule 6) __________ NOTICE OF HEARING Dispute No..................of....................... Instituted by……................................of P. O. Box.......................................(Complainant) against .............................................................of P.O. Box ....................................................(Respondent) WHEREAS the above named complainant has instituted a complaint against you, the particulars of which are mentioned in the annexed copy of the memorandum of complaint. YOU ARE HEREBY notified that you are required to appear before the Commission in person or by your legal representative on..................day of......................, 20……......(am/pm)at......................(place) to answer the claim, and you are directed to produce on that day all the documents upon which you intend to rely in support of your defence. TAKE NOTE that, failure to appear on the specified date and time, the dispute may be heard and determined in your absence. GIVEN under my hand and seal of the Commission this.................................day of.....................20……. ………........................... The Executive Secretary Dodoma 25th March, 2021 IDRIS KIKULA Chairman 11