The Civil Aviation (Transport of Dangerous Goods by Air) Regulations, 2024

1.0 FORMAT (a) The manual should be whole or in part in printed form, or other form acceptable to the Authority. (b) The manual is required to be in a format which is easy to revise with clear and concise content. (c) The manual is required to comply with the provisions of these Regulations. (d) The manual covers all personnel responsible for transport of dangerous goods related job functions. (e) The manual may be maintained in paper format or electronically. (f) The manual should be signed by the Accountable Executive.

2.0 CONTENTS OF THE DANGEROUS GOODS MANUAL

2.1 PART A: GENERAL (a) Title. (b) Purpose. (c) References. (d) Definitions. (e) Abbreviations. (f) List of effective pages and revision pages. (g) Corporate Commitment statement. (h) Base Locations description of facilities, security for equipment, supplies and data. (i) Scope of the manual. (j) Amendment procedure of the manual. (k) Basic description of operations personnel. (l) Notification Procedure to Authority. The details which may be included in relation to each item, or whether any particular item needs to be included at all, depends upon the operator’s policy in relation to carriage of dangerous goods.

2.2 PART B: DETAILS OF THE DANGEROUS GOODS MANUAL (a) (b) (c) Operator Company policy statement. The requirement for employees to comply with the instructions contained in the manual. Instructions to employees covering the dangerous goods which may be carried on the operator’s aircraft including where applicable: (i) dangerous goods not to be carried. 26 Civil Aviation (Transport of Dangerous Goods by Air) GN. NO.10 (Contd.) (d) (e) (f) (g) (h) (i) (j) (k) (l) (m) (n) (o) (p) (q) (r) (s) (t) (u) (v) (ii) (iii) dangerous goods of the operator. dangerous goods carried on special operations (e.g., Search and rescue, air ambulance etc). Authority permissions related to the carriage of dangerous goods. Identity of employees authorised to accept cargo dangerous goods, and to approve carriage of passenger or crew dangerous goods that require operator approval for carriage (may be expressed by name or title). Where this responsibility is contracted to a ground handling agent, a reference to that arrangement should be made. Responsibilities for keeping the dangerous goods manual fully amended and up to date. Procedures for accepting and of handling dangerous goods and the operators’ acceptance checklist. Storage and segregation before loading. Aircraft loading procedures to ensure that “cargo aircraft only” packages are not loaded onto passenger aircraft. Retention of dangerous goods documentation. For dangerous goods carried on aircraft engaged in special operations such as Search and rescue, air ambulance, forestry, horticultural or pollution control or where a humane killer for an animal is carried, stowage, handling and use on the aircraft in flight. Actions to be taken in the event of accidental activation or spills of the dangerous goods on the aircraft in flight. Dangerous goods carried by passengers and crew and dangerous goods which passengers are permitted to carry on board on their person or in their checked or carry-on baggage, including the procedures and responsibilities for obtaining and granting operator approval for those items that may only be carried with the approval of the operator. Provision of information to passengers at passenger check-in points and ticketing areas. Screening of passenger’s carry-on baggage for dangerous goods in conjunction with the security screening check where the operator is also the Screening Authority. Disposal of dangerous goods surrendered by passengers at security screening (where the operator is the Screening Authority) and in flight. Instructions related to company aircraft, aircraft hold diagrams and numbering system. Specific instructions relating to stowage of radioactive materials, (transport index limits) dry ice and magnetised material on the operator’s aircraft. Procedures for reporting dangerous goods incidents including. (i) Definition of a dangerous goods incident. (ii) Responsibilities of individual employees to report. (iii) Initial action. (iv) Follow-up action. Precautions against hidden hazards in cargo consignments and passenger’s baggage Common mis-declared items (may be based on experience). Requirements for a consignor of cargo to make a signed statement of contents of the cargo and the document on which the statement should be made may not be applicable to foreign operators carrying cargo originating outside State). 27 Civil Aviation (Transport of Dangerous Goods by Air) GN. NO.10 (Contd.) (w) (x) (y) (z) Procedures for ensuring that the statement of contents from the consignor (original consignor or a freight forwarder) is received before the cargo is loaded onto the operator’s aircraft. Procedures for undeclared dangerous goods. Provision of information to shippers and freight forwarders in areas where cargo is lodged with the operator. Dangerous goods training and responsibilities for conduct of training and maintenance of dangerous goods training records.

3.0 PROCEDURES AND INFORMATION REQUIRED Operators are required to ensure the procedures and information contained in the manual are sufficient to assist personnel in identifying packages marked or labelled as containing dangerous goods, or show signs of containing undeclared dangerous goods, including: (a) Procedures for rejecting packages that do not conform to the regulatory requirements for dangerous goods, or certificate holder’s policies, where appropriate, or appear to contain undeclared dangerous goods. (b) Procedures for reporting dangerous goods incidents, discrepancies and apparent violations as cargo, mail, COMAT, or carried by passengers. (c) Disclosure Reporting Program, as appropriate, as a minimum; and Information regarding the operatorr’s dangerous goods policies, including whether the certificate holder is authorised to carry, or prohibited from carrying, dangerous goods. (d) The operators’ policy on carriage of dangerous goods will determine the extent and nature of instructions which the operator is required to issue to employees in the dangerous goods manual. For example, an operator who carries only those dangerous goods permitted by the regulations to be carried in passengers checked or carry-on baggage need only include in the manual relevant instructions to those employees responsible for activities associated with handling passengers’ baggage. In those circumstances, the dangerous goods manual would also not need to be distributed more widely than to the employees to whom the instructions apply. (e) Where an operator chooses to carry all dangerous goods permitted by these Regulations, more detailed instructions to employees would be appropriate. (f) An operator need not include in the Dangerous Goods Manual the technical detail which may be found in another manual such as the Technical Instructions and IATA Dangerous Goods Regulations. (g) When formulating policy on the carriage of dangerous goods, operators should be aware that the Authority may not issue Specific Approval under these Regulations for the carriage of a class of dangerous goods not covered in the operator’s Dangerous Goods Manual.

4.0 APPROVAL BY THE AUTHORITY The manual requires the approval of the Authority prior to implementation. The manual should clearly identify the person, with responsibility and authority for ensuring that the Authority is provided a copy of the manual, and for providing the Authority all updates and revisions.

5.0 DANGEROUS GOODS MANUAL MANAGEMENT AND INTERFACES (a) An operator may provide the dangerous Goods Manual separately or include it in the Operator’s Operations Manual. Where it is decided to include the Dangerous Goods Manual in the operations manual it is recommended that it be placed in an easily identified segment so that it may be readily located. 28 Civil Aviation (Transport of Dangerous Goods by Air) GN. NO.10 (Contd.) (b) The manual should include a procedure for eensuring that only authorised dangerous goods documents are available. (c) The manual should include a procedure to prevent the use of obsolete dangerous goods documents; and indicator the procedures needed to address system security to prevent inadvertent changes to the software manual. (d) Information contained in the dangerous goods manual should be readily accessible to all relevant company employees, including any ground handling agent who is acting for or on behalf of the operator.

5.1 Responsibility or Authority Refer to other documents that identify or clearly delineate the accountable manager, by title or job description, who is responsible for the manual, and all management personnel with the authority to act on behalf of the accountable manager.

5.2 Revisions (a) Title or job description of the person responsible for revising and maintaining the manual should be defined. (b) Develop procedures to ensure that only authorised personnel revise the manual. (c) Identify who, by title or job description, will be authorised to make revisions, and how that person is authorised to do so. (d) Explain how the certificate holder ensures that the manual is current. (e) Describe the process for making revisions; and (f) Explain how the revisions are identified, distributed, and promoted, throughout the certificate holder’s transportation system.

5.3 Distribution, Availability or Publication. Identify the process that verifies the manual is distributed to all remote station users or dangerous goods personnel (including contract personnel acting on behalf of the certificate holder) who need it to perform their duties. Include in this process measures to ensure version control. Dodoma, 15th December, 2023 MAKAME M. MBARAWA, Minister for Transport 29