The Public Service (Tanzania Foreign Service) Regulations, 2016

1. Working Hours: The employee shall report for duty at the Mission at… Hrs and remain on duty until….Hrs when there will be a break of … Hrs for lunch. At….Hrs the employee shall report again for duty and remain on duty until…. Hrs when the Mission shall be closed for the day. These shall be the normal working hours from Monday to Friday except on Saturdays, Sundays and Public Holidays when the Mission will remain closed. This arrangement is subject to alteration from time to time. The employee shall be obliged to work overtime when instructed to do so by a competent official. In normal circumstances, the employee shall be granted compensatory time off in lieu of payment. The employee shall be required to ……………………………..working hours in consideration of the importance and urgency.. This rule however, shall not apply to drivers whose nature of work does not allow them to be granted compensatory time off. A driver shall, therefore, be paid the appropriate overtime allowance.

2. Leave: (i) The employee shall be entitled to an annual leave in accordance with the laws of………………… (host country). The Mission shall grant annual leave to its employee in such a manner so that the efficient performance of the work is not impeded. The Mission is fully aware of the fact that an employee needs a period of relaxation if he has to perform his work efficiently and adequately. It shall, however, be understood that if the exigencies of the service unexpectedly prevent an employee from taking his full annual leave or part of it by the end of the leave year, the balance of leave due will be carried over to the next leave year subject to the laws of ………(host country). Nevertheless, as far as possible, the Mission shall make every effort to ensure that employees are granted their leave annually. (ii) The employee may be granted sick leave on full pay up to a maximum of one month and further sick leave on half pay up to a maximum of one month and further sick leave on half pay up to a maximum of a further one month in any period of twelve months. Any sick leave over and above this period will be without pay and will be subject to review if the employee’s services are still needed. (a) In all respects the grant of sick leave shall be accompanied by a medical certificate duly signed by a medical practitioner stating the kind of illness, a statement of inability to work and the estimated duration of illness. The said medical certificate shall be preserved in the personal record of the employee and may be used as 71 G.N. No. 273 (contd.) Public Service (Tanzania Foreign Service) evidence for requiring an employee to undergo a full medical examination, to determine his fitness to continue with the service. (b) In case of the employee’s failure to produce a medical certificate, the number of days during which he is absent from duty shall be deducted from his annual leave. (c) The employee shall be eligible for the grant of maternity leave of up to six weeks on full pay, reckoning against normal sick leave entitlement. Further sick leave within normal entitlement shall be allowed on production of a medical certificate. (d) The employee may be granted special leave with or without pay under the following circumstances: (i) marriage; (ii) court attendance; (iii) mourning leave in case of the death of a close relative, Such leave shall not, however, exceed six days during a leave year. (e) The employee shall be required to apply for all leave in writing, with the exception of sick leave when he is unable to do so.

3. Salary: (a) All posts and salaries attached to employees are not on any salary scale and do not carry any fringe benefits. Salaries on first appointment and any advancement thereafter are subject to mutual understanding. The Mission while considering the salary and any advancement shall be guided by the laws of ……………(host country). The employee shall be entitled to payment of salary for any period on the last day of the period in question. (c)The Mission shall require the employee to devote his whole energy and ability to the Mission/ interests which may be taken into consideration when increment in salary are contemplated. The employee shall be entitled to payment of gratuity in accordance with the laws of…………..(host country). (b) (c) (d)

4. Discipline: The employee who neglects or fails to perform his duty or commits any other breach of discipline shall be liable for disciplinary measures in accordance with the laws of ………………..(host country) (a) The employee shall be required to make and sign a declaration of fidelity and loyalty to the Mission/Head of Mission and the Mission/Head of Mission in the following manner: and “I……………………………of……..……………..hereby sincerely declare that I do this day promise fidelity and loyalty while I am employed by the Mission/Head of Mission of the United Republic of Tanzania, to the Mission/Head of Mission and the Mission/Head of Mission and that I will faithfully place above all the interests of the Mission/Head of Mission and that I will disclose no secret or confidential information revealed to me in connection with my official duties.” solemnly (b) The employee is expected to maintain at all times, within and outside, good behaviour and conduct and a high standard of integrity which will enable the employee to gain the respect of the public and the confidence of the Mission/Head of Mission. 72 G.N. No. 273 (contd.) Public Service (Tanzania Foreign Service) (c) The employee or members of the employee’s family may not receive gifts or presentations whether in the shape of money, goods, free passages or their benefits from any person or firm with whom the employee is in contact by virtue of his/her official position without having first secured the permission of the Mission/Head of Mission. This rule does not apply to small personal gifts such as may be received from colleagues and friends.

4. Termination or resignation from employment (i) (ii) the Mission may terminate the services of a locally recruited employee at anytime by giving a one month’s notice in writing or by paying to the employee one month’s salary in lieu of such notice. the employee may also terminate his services at anytime by giving a one month’s notice in writing or by paying to the Mission a one month’s salary in lieu of such notice. (d) The employee upon termination of his service may request a reference or testimonialwhich shall contain the following details: Name in full: …………………………………………................ Post held:…………………………………………….................. Period of Service: from…………………….to………………… Reason for termination of appointment:……………………… …………………………………………………………………... Conduct (, Excellent, Very Good, Good, Fair. Poor) .……………………………….. General remarks (if any) …...............................……………..................…................... ………………………………………….........................………………………..…… ……………………...............…………………….......................................................

5. General: (a) The employee shall, before being formally appointed to the post, be required to undergo a full medical examination by a recognized medical practitioner to determine his/her fitness for service. (b) The employee shall not use Mission’s facilities for private correspondences. (c) The Mission’s telephones shall not be used for private purposes, except on occasions of special necessity, when prior permission of Head of the Chancery has been obtained. Dar es Salaam, 24th September, 2016 ANGELLAH JASMINE KAIRUKI, Minister of State-President’s Office (Public Service Management and Good Governance) 73