The Companies (Retention and Disposal of Company Documents) Regulations, 2023

25. Incorporation or Certificate of Type of Document Memorandum and Articles of Association and Alterations or Amendments Application for Registration of a new company - Consolidated Form – Form 14a Integrity Pledge Form Return and declaration delivered for registration by a foreign company – Form 434 Certificate of Compliance Particulars of Beneficial Owners - Form 14b Notice of Ceasing to be a beneficial owner – Form 14c Declaration by the registered owner of shares but who does not hold the beneficial interest in such shares – Form 14d Declaration by the beneficial owner who holds or acquires beneficial interest in shares but whose name is not entered in the register of members – Form 14e Change of Beneficial Owners particulars – Form 14f Certificate of Change of Name Notice of increase in number of members – Form 10 Declaration of satisfaction in full or in part of mortgage or charge – Form 104 Notice of Change In Situation Or Address Of Registered Office – Form 111 Annual returns – Form 128 Appointment, Termination or Change Particulars of a Director or Secretary – Form 210a, 210b & 210c Notification of ceasing to be a private company – Form 29 Liquidator’s statement of receipts and payments – Form 305 Members voluntary winding-up declaration of solvency – form 338 Return of final meeting in a members voluntary winding-up – Form 345 Notice of appointment of liquidator voluntary winding- up – Form 360a Notice of appointment of liquidator voluntary winding- up for insertion in gazette – Form 360b Proof of debt general form – Form 365a Affidavit of debt – Form 365b Particulars with respect to the position of the liquidation – Form 394 5 Retention Period 10 years 10 years 10 years 10 years 10 years 5 years 5 years 5 years 5 years 5 years 10 years 10 years 10 years 5 years 10 years 10 years 5 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years 10 years Companies (Retention and Disposal of Company Documents) GN. NO. 485 (Contd.) 5 years 5 years 5 years 10 years 10 years 5 years 5 years 5 years 5 years 5 years 10 years 10 years 5 years 10 years 5 years 5 years 5 years 5 years 5 years 5 years 10 years 10 years 10 years 10 years 10 years 10 years

51. Receiver or managers abstract of receipts and payments – Form 414 Notice of appointment of administrative receiver – Form 420 Statement of affairs administrative receiver – Form 421 Return of alteration in the charter statutes etc of a foreign company - Form 436a,436c,436d Return of alteration in the address of registered office etc. of a foreign company – Form 436b Particulars of a mortgage or charge foreign company – Form 437a General description of the property charged – Form 437b Particulars of an issue of secured debentures in a series foreign company – Form 437c Particulars of a mortgage or charge subject to which property has been acquired foreign company – Form 437d Declaration of satisfaction in full or in part of mortgage or charge foreign company – Form 437e Return of allotment of share – Form 55a Particulars of a contract relating to shares Allotted – Form 55b or Contract Statement of the amount in connection with the subscription of shares – Form 56 Notice of increase in Nominal capital – Form 66 Particulars of a mortgage or charge – Form 96 Particulars for the registration of a charge – Form 98a Particulars of an Issue of Secured Debentures in a Series – Form 98b Appointment of Receiver or Manager – Form 106 Resolutions and Minutes of board and members meetings Notices Company Registers (including but not limited to Directors, Members, Beneficial Owners, Securities or Charges) Director’s Certificate of Solvency Transfer or Transmission Instruments Annual Accounts or Financial Statements Disposal Form Any other document or information that a company is required to keep in terms of the Act or any other written law. 6 Companies (Retention and Disposal of Company Documents) GN. NO. 485 (Contd.) _________ SECOND SCHEDULE _________ (Made under regulation 6(3)) DISPOSAL FORM OF COMPANY DOCUMENTS DETAILS OF THE COMPANY: Name of the Company Type of the Company (Public/Private/Company Limited by shares/guarantee) Incorporation Number Address of the Registered Office S/N NAME AND DESCRIPTION OF DOCUMENT DATE OF GENERATING DOCUMENT LAST ACTION DATE RETENTION PERIOD MODE OF DISPOSAL WITNESSED BY: NAME: ………………………………………………………………………………….. SIGNATURE: …………………………………………………………………………. DATE: …………………………………………………………………………………… DESIGNATION: ……………………………………………………………………… SEAL REMARKS: ………………………………………………………………………………………………………… ………………………………………………………………………………………………………… ………………………………………………………………………………………………………… ……………………………………………… Dodoma, 23rd June, 2023 ASHATU K.KIJAJI, Minister for Investment, Industry and Trade 7