The Executive Agencies (the Tanzania Government Printing Agency) (Establishment) Order, 2025
This section gives the Order its short citation and indicates it is about establishing the Agency.
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About this statute
This section gives the Order its short citation and indicates it is about establishing the Agency. This section establishes the Tanzania Government Printing Agency (TGPA). This section is a table-of-contents entry for the introduction on legal status, governance, and organisation structure. This section is titled “Internal Audit Unit Legal Status Organisation Structure.” This provision names the Directorate of Business Support Services.
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Provisions of The Executive Agencies (the Tanzania Government Printing Agency) (Establishment) Order, 2025
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- 1 Verify source ↗
This Order may be cited as the Executive
AI-assisted research summary: This section gives the Order its short citation and indicates it is about establishing the Agency.
1. This Order may be cited as the Executive Agencies (the Tanzania Government Printing Agency) (Establishment) Order, 2025. Establishment of Agency - 2 Verify source ↗
(1) There is hereby established an agency to be
AI-assisted research summary: This section establishes the Tanzania Government Printing Agency (TGPA).
2.-(1) There is hereby established an agency to be known as the Tanzania Government Printing Agency also known by its acronym “TGPA”. (2) The functions, aims, objectives, authority, performance standards and other matters relating to the administration and management of the Tanzania Government Printing Agency shall be as specified in the Framework Document set out in the Schedule. _______ SCHEDULE ______ 1 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) 2 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) UNITED REPUBLIC OF TANZANIA FRAMEWORK DOCUMENT FOR THE TANZANIA GOVERNMENT PRINTING AGENCY FEBRUARY, 2025 Chief Government Printer, Tanzania Government Printing Agency (TGPA), P.O. Box 982, DODOMA. Website: www.tgpa.go.tz 3 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) 4 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) _________ SCHEDULE _________ (Made under paragraph 2(2) FRAMEWORK DOCUMENT FOR THE TANZANIA GOVERNMENT PRINTING AGENCY
Part
SCHEDULE
- 4
AI-assisted research summary: This section is a table-of-contents entry for the introduction on legal status, governance, and organisation structure.
4.0 TABLE OF CONTENT INTRODUCTION LEGAL STATUS, GOVERNANCE AND ORGANISATION STRUCTURE - 2
AI-assisted research summary: This section is titled “Internal Audit Unit Legal Status Organisation Structure.”
2.2 Internal Audit Unit Legal Status Organisation Structure - 2 Verify source ↗
2.2 Directorate of Business Support Services
AI-assisted research summary: This provision names the Directorate of Business Support Services.
2.2.2 Directorate of Business Support Services - 2 Verify source ↗
2.4 Marketing and Public Relations Unit
AI-assisted research summary: This provision is a section heading for the Marketing and Public Relations Unit.
2.2.4 Marketing and Public Relations Unit - 2 Verify source ↗
2.8 Review of the Organization Structure
AI-assisted research summary: This section lists the organization structure review topics: staffing, governance machinery, buildings, procurement management unit, legal services unit, and information and communication technology unit.
2.2.8 Review of the Organization Structure Staffing Governance Machinery and Buildings Procurement Management Unit Legal Services Unit Information and Communication Technology Unit - 2
AI-assisted research summary: This section is titled to introduce the agency’s aim, vision, mission, objectives, outputs, and functions.
2.5 Aim Vision Mission Objectives AIM, VISION, MISSION, OBJECTIVES, OUTPUTS AND FUNCTIONS OF THE AGENCY - 3
AI-assisted research summary: This section is about the roles, responsibilities, and accountability of the Minister, Permanent Secretary, Ministerial Advisory Body, and Chief Government Printer.
3.8 Outputs Functions Performance Criteria ROLES, RESPONSIBILITIES AND ACCOUNTABILITY OF THE MINISTER, PERMANENT SECRETARY, MINISTERIAL ADVISORY BODY AND CHIEF GOVERNMENT PRINTER - 4
AI-assisted research summary: This text lists the Minister, the Permanent Secretary, the Ministerial Advisory Board, the Chief Government Printer, and Executive Agencies.
4.4 The Minister The Permanent Secretary The Ministerial Advisory Board The Chief Government Printer 5 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 9
AI-assisted research summary: This section concerns the powers of the Chief Government Printer.
9.0 POWERS OF THE CHIEF GOVERNMENT PRINTER - 5
AI-assisted research summary: This text appears to be a section heading about personnel management, financial and related matters, and named committees or functions.
5.2 Personnel Management Financial and Related Matters PUBLIC ACCOUNTS COMMITTEE AND PUBLIC INQUIRES FINANCE, PLANNING AND STRATEGIC CONTROL - 8
AI-assisted research summary: This provision is a heading about status and conditions of service, human resources management, staff relations, health and safety, review, amendments, and publications.
8.4 Status and Conditions of Service Human Resources Management Staff Relations Health and Safety REVIEW, AMENDMENTS AND PUBLICATIONS - 9
AI-assisted research summary: Section heading for review amendments and publications under executive agencies.
9.3 Review Amendments Publications 6 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 1 Verify source ↗
0 INTRODUCTION
AI-assisted research summary: This introduction explains that the Government Printing Division is being transformed into the Tanzania Government Printing Agency (TGPA) as a semi-autonomous Executive Agency under the Prime Minister’s Office.
1.0 INTRODUCTION The Government Press was established in 1905 in Tanga Region during the Germany colonial era. Soon after the Second World War (WWII) the British inherited and expanded it to be the main Government printing facility for the country. After independence (1961) the Press was inherited by the Government and transformed into the Official Government Printing Press – responsible for production of all Government printing matter in the country. The Press has been operating under various Ministries such as the Ministry of Culture, Information and Youth; President’s Office; and The Prime Minister’s Office (PMO) where it is operating to date. Government Press has been unable to meet Government entities printing and publishing demands because of the operational and structural challenges it faces. The operational challenges that face the press include: outdated and worn out machines and equipment’s; shortage of personnel with special printing and publishing skills; dilapidated buildings; and lack of enough funds for the purchase of raw materials, reinvestment, rehabilitation of buildings and maintenance of machines and equipment’s. Currently the Government Printer does not have a mandate to retain own revenue and therefore its operations are entirely financed through the Ministry’s Other Charges (OC). In order to address these challenges, several strategies have been developed including transformation of the Government Printing Division to Tanzania Government Printing Agency (TGPA) to make it semi–autonomous and legally recognized body. PMO as a parent Ministry remains with the role of policy formulation, monitoring performance of the Agency and other obligations of supporting and nurturing the Agency to achieve its establishment goal. On 5th April, 2024 the new Organization Structure of Prime Minister’s Office – Policy, Parliament and Coordination was approved. Among the changes which occurred to the structure is transformation of the Government Printing Division to an Executive Agency. This document describes the framework within which TGPA will operate as a semi-autonomous Executive Agency with full delegated power in executing its functions under the Prime Minister’s Office. It sets out the responsibilities, powers and accountability of those involved in management of the Agency. This document will likely be updated in future in the light of TGPA operational experience. - 2
AI-assisted research summary: This section is titled “Legal Status, Governance and Organisation Structure.”
2.0 LEGAL STATUS, GOVERNANCE AND ORGANISATION STRUCTURE - 2
AI-assisted research summary: TGPA is established as a body corporate and may enter contracts, sue or be sued, and handle borrowing and property matters with approval from the Permanent Secretary of the Prime Minister’s Office.
2.1 Legal Status With effect from the date the Order establishing the Tanzania Government Printing Agency or its acronym” TGPA as an Executive Agency under the Prime Minister’s Office in accordance with the provisions of the Executive Agencies Act, Cap. 245 came into force. The Agency takes over the functions of Government Printing Division as expressed in this Framework Document. 7 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) The Tanzania Government Printing Agency or its acronym” TGPA” is established under the provisions of the Executive Agencies Act, Cap. 245, as a body corporate that may under section 3 (6) of the Act- (a) (b) (c) (d) enter into contracts in its own name; sue or to be sued; upon approval of the Permanent Secretary of the Prime Minister’s Office and upon such terms and conditions as he/she may specify either generally or in any particular case, borrow money, and acquire, hold or dispose of movable and immovable property; and do all other things that are necessary or desirable for the efficient and effective discharge of its functions. 8 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 2
AI-assisted research summary: TGPA is to be headed by the Chief Government Printer, with Directors and Heads of Units assisting as part of the management structure.
2.2 Organization Structure TGPA will be headed by Chief Government Printer who shall be the Chief Executive of the Agency assisted by two functional Directors, six Heads of Units and five Managers of Sections. The number and responsibilities of Directors and the Head of Units may be reviewed as need arises. The Chief Government Printer, the Directors and Head of Units shall constitute the Management Team of the Agency. The broad functions of each Directorate and Units are outlined below- - 2 Verify source ↗
2.1 Directorate of Production
AI-assisted research summary: The Directorate of Production is responsible for printing Government documents and is led by a Director, with two sections led by Managers.
2.2.1 Directorate of Production The Directorate of Production is responsible for effective and efficient printing of Government documents. The Directorate will be led by a Director and will have two Sections led by Managers as follows: (a) Printing Section; and (b) Engineering Section. - 2 Verify source ↗
2.2 Directorate of Business Support Services
AI-assisted research summary: The Directorate of Business Support Services is responsible for expertise in administration and human resources, finance and accounts, and planning, monitoring and evaluation.
2.2.2 Directorate of Business Support Services The Directorate will be responsible for provision of expertise on administration and human resources management; finance and accounts; and planning, monitoring and evaluation. The Directorate will be led by the Director and will have three Sections led by Managers as follows: (a) Human Resource Management and Administration Section; (b) Finance and Accounts Section; and (c) Planning, Research and Innovation Section. - 2 Verify source ↗
2.3 Monitoring and Evaluations Unit
AI-assisted research summary: The Unit must provide expertise and advice on monitoring and evaluating the Agency’s planned resources.
2.2.3 Monitoring and Evaluations Unit The overall responsibility of the Unit is to provide expertise and advice in monitoring and evaluation of planned resources of the Agency. This Unit will be led by a Head of Monitoring and Evaluation. - 2 Verify source ↗
2.4 Internal Audit Unit
AI-assisted research summary: The Internal Audit Unit must provide expertise and advice on the prudent use of the Agency’s resources, and it is led by a Chief Internal Auditor.
2.2.4 Internal Audit Unit The overall responsibility of the Unit is to provide expertise and advice in prudent use of Agency’s resources. This unit will be led by a Chief Internal Auditor. - 2 Verify source ↗
2.5 Marketing and Public Relations Unit
AI-assisted research summary: The Unit’s main function is to provide expertise and services in marketing, sales, and information and communication services, and it is led by a Manager.
2.2.5 Marketing and Public Relations Unit The main function of the Unit is to provide expertise and services on marketing, sales, information and communication services. The Unit will be led by Manager. - 2 Verify source ↗
2.6 Procurement Management Unit
AI-assisted research summary: The Procurement Management Unit must provide procurement services to the Agency and is led by the Head of Procurement Management.
2.2.6 Procurement Management Unit The main function of the Unit is to provide procurement services to the Agency. The Unit will be led by Head of Procurement Management. - 2 Verify source ↗
2.7 Legal Services Unit
AI-assisted research summary: The Unit’s main function is to provide legal expertise services to the Agency, and it is led by the Head of Legal Services.
2.2.7 Legal Services Unit The main function of the Unit is to provide legal expertise services to the Agency. The Unit will be led by Head of Legal Services. - 2 Verify source ↗
2.8 Information and Communication Technology Unit
AI-assisted research summary: The ICT Unit’s main function is to provide ICT expertise and services to the Office, and it is led by the Head of ICT.
2.2.8 Information and Communication Technology Unit The main function of the Unit is to provide expertise and services on application of ICT to the Office. The Unit will be led by Head of ICT. 9 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 2 Verify source ↗
2.9 Review of the Organization Structure
AI-assisted research summary: The Agency’s organization structure may be reviewed when needed. The Chief Government Printer, through the Permanent Secretary and the Ministerial Advisory Board, must advise the Minister on required changes, and the proposed structure is to be submitted to the President’s Office for approval.
2.2.9 Review of the Organization Structure The Agency’s Organization Structure may be reviewed when need arises. The Chief Government Printer through the Permanent Secretary and the Ministerial Advisory Board (MAB) shall advise the Minister on the changes required. The proposed structure shall be submitted to the President’s Office – Public Service Management and Good Governance for approval. - 2
AI-assisted research summary: The Chief Government Printer must recruit employees as needed for the Agency and set their service terms in line with the Public Service Act and any direction from the Ministry responsible for Public Service Management.
2.3 Staffing The Chief Government Printer shall recruit a number of employees as he may consider necessary as desirable for the efficient and effective discharge of the functions of the Agency and on such terms and conditions of service as he/she may determine in accordance with Public Service Act, Cap. 298 any direction issued by the Ministry responsible for Public Service Management. - 2
AI-assisted research summary: The Permanent Secretary oversees TGPA and the Chief Government Printer, while the Minister appoints the Chief Government Printer with consultation.
2.4 Governance The Permanent Secretary shall oversee the implementation of the Ministerial Policies by TGPA. The Chief Government Printer shall be appointed by the Minister in consultation with President’s Office, Public Service Recruitment Secretariat and Public Service Management and shall hold the office for a term of not exceeding five years or for such shorter period as may be specified in the instrument of appointment and shall be eligible for re-appointment based on performance. The Chief Government Printer is responsible for management of TGPA and shall be directly answerable to the Permanent Secretary. The Permanent Secretary shall oversee the interest of the Government in general. There shall be Ministerial Advisory Board (MAB) that will advise the Minister on the performance of TGPA. The composition of the members of the Board shall be as stipulated under the Executive Agencies Act, Cap. 245 - 2
AI-assisted research summary: The Chief Government Printer must make sure machines and equipment are acquired and maintained, and that buildings are kept in good repair and new ones are built when needed.
2.5 Machinery and Buildings The Chief Government Printer shall ensure that machines and equipments are acquired and maintained and that buildings are well maintained and new ones constructed when needs arise. 10 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) THE ORGANIZATION STRUCTURE OF THE TGPA THE ORGANIZATION STRUCTURE OF THE TGPA MINISTER MINISTERIAL ADVISORY BOARD (MAB) PERMANENT SECRETARY CHIEF GOVERNMENT PRINTER MARKETING AND PUBLIC RELATION UNIT HEAD MONITORING AND EVALUATION HEAD PROCUREMENT MANAGEMENT UNIT HEAD PRODUCTION DIRECTORATE DIRECTOR PRINTING SECTION MANAGER ENGENEERING & PRINTING TECHNICAL SERVICES SECTION MANAGER ICT UNIT HEAD INTERNAL AUDIT UNIT CHIEF INTERNAL AUDITOR (CIA) LEGAL SERVICES UNIT HEAD BUSINESS SUPPORT SERVICES DIRECTORATE DIRECTOR HR & ADMINISTRATION SECTION MANAGER FINANCE AND ACCOUNTS SECTION MANAGER PLANNING, RESEARCH AND INNOVATION SECTION MANAGER 9 11 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 1 Verify source ↗
6 AIM, VISION, MISSION, OBJECTIVES, AND FUNCTIONS OF
AI-assisted research summary: This section is titled “AIM, VISION, MISSION, OBJECTIVES, AND FUNCTIONS OF THE AGENCY.”
1.6 AIM, VISION, MISSION, OBJECTIVES, AND FUNCTIONS OF THE AGENCY - 3 Verify source ↗
1 Aim
AI-assisted research summary: TGPA’s aim is to provide quality and secure printing and publishing services to the Government.
3.1 Aim The aim of TGPA is to provide quality and secure printing and publishing services to the Government. - 3 Verify source ↗
2 Vision
AI-assisted research summary: This section is titled “Centre of Excellence in Printing and Publishing Services.”
3.2 Vision “Centre of Excellence in Printing and Publishing Services” - 3 Verify source ↗
3 Mission
AI-assisted research summary: The mission is to provide high quality and secure printing and publishing services to government entities using standard facilities and technology.
3.3 Mission “To provide high quality and secure Printing and Publishing Services to the Government entities through efficient and effective use of standard facilities and technology” - 3
AI-assisted research summary: TGPA’s main objective is to print and publish Government and private sector documents, manage their quality and security, and act as custodian of the National Flag and Coat of Arms.
3.4 Objectives With regard to the vision and mission, the main objective of TGPA shall be to print and publish Government documents and Private sector and manage their quality and security; and to be a custodian of National Flag and Coat of Arms. - 3
AI-assisted research summary: TGPA is assigned a set of functions covering government printing, seals, stamps, official materials, advice, and control of document security.
3.5 Functions The Functions of the TGPA are: - (i) (ii) (iii) (iv) to issues pertaining the Government on print all Government documents in the country; make Government Seals and Stamps; custodian for the National Flag and Coat of Arms; advise technological changes in the printing industry; oversee the printing and publication of all Government documents and related official materials in traditional and acceptable print formats; disseminate all Government printed matters through Government bookshops; provide printing and publishing services to the private sector where need arises; advise MDAs and LGAs on all matters and aspects of official printing and publishing; control the typography and security of the government documents; and manage and regulate the use and re-use of all printed matters produced by the Government. (v) (vi) (vii) (viii) (ix) (x) - 3
AI-assisted research summary: TGPA performance is assessed on service quality, financial performance, and operational efficiency.
3.6 Performance Criteria Performance criteria are the general areas in which TGPA performance will be measured. Specific performance targets will be set each year and clearly stated in the Performance Agreements for management of printing and publishing. The performance criteria shall be 12 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) based on quality in service provided; financial performance; and operational efficiency as briefly explained below: - Quality Services (i) The Agency is expected to provide a high quality services in achieving its objectives. The quality of services shall be as per agreed standards, specifications and customer needs. (ii) Financial Performance systems) (improved management For accountability purposes, the Agency is expected to develop systems which will comply with the best financial management practices. There will be timely preparation and submission of accurate financial reports and the trend of Agency’s financial position. (iii) Operational Efficiency The Agency is expected to develop planning and management tools to achieve high quality of printed materials. There will be compliance to the specified standards and use of transparent internal processes and procedures in the service delivery. - 4 Verify source ↗
0 ROLES, RESPONSIBILITIES AND ACCOUNTABILITY OF
AI-assisted research summary: This section is about the roles, responsibilities, and accountability of the Minister, Permanent Secretary, MAB, and Chief Government Printer.
4.0 ROLES, RESPONSIBILITIES AND ACCOUNTABILITY OF THE MINISTER, PERMANENT SECRETARY, MAB AND CHIEF GOVERNMENT PRINTER. The Minister - 4
AI-assisted research summary: The Minister must set and maintain the Agency’s policy framework and direction, oversee key appointments and discipline matters, meet TGPA management at least once a year, and help protect TGPA’s interests.
4.1 The Minister is responsible for determining and maintaining the policy framework for the Agency, general direction and functional boundaries within which TGPA operates. Specifically, the Minister is responsible for: (a) establishing the Agency; (b) discipline and Control of the Chief Government Printer; (c) appointing the Chief Government Printer of the Agency in consultation with President’s Office, Public Service Recruitment Secretariat and Public Service Management; (d) appointing Chairperson and other members of the Ministerial Advisory Board; and (e) ensuring that the Government and the public derive maximum benefits from the creation of the Agency. Furthermore, the Minister shall meet the Management of TGPA in person at least once in a year to discuss Agency’s strategies, its performance and how risks can best be managed. The Minister shall also work to safeguard the interest of TGPA to ensure its maximum contribution to the National economic growth and keep the Agency aware of high level Government strategic thinking. - 4
AI-assisted research summary: The Permanent Secretary must oversee TGPA funding, approvals, and coordination while respecting the Agency’s autonomy and delegated financial powers.
4.2 The Permanent Secretary The Permanent Secretary, as the Accounting Officer of the Ministry, is responsible for the funds disbursement to the Agency and the principal policy adviser to the Minister on matters related to the Printing and Publications. The Permanent Secretary, in discharging his duties, 13 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) shall at all-time uphold the autonomy of the Agency in the day to day management of its affairs and also respect the delegation of powers in respect of financial accountability as delegated to the Chief Government Printer. The Permanent Secretary shall be responsible for approving TGPA Strategic Plans, Business Plans and its annual budget. The Permanent Secretary shall mobilize and coordinate funding for maintenance and development works and advice on the overall financial resources to be made available to TGPA for such works. In addition, the Permanent Secretary shall meet the Management of the Agency in person at least twice a year to discuss TGPA’s plans, its performance and how risks can best be managed. - 4 Verify source ↗
3 The Ministerial Advisory Board
AI-assisted research summary: The Ministerial Advisory Board must provide advice on specified TGPA and agency matters.
4.3 The Ministerial Advisory Board The responsibilities of the Ministerial Advisory Board, as provided for under the Executive Agencies Act, Cap. 245 shall include providing advice on: (a) (b) (c) (d) development and maintenance of a strategic framework; objectives of TGPA; agency’s plans and budgets; setting priorities and annual performance targets for TGPA TGPA’ annual reports and accounts; evaluation of TGPA’ performance; salaries, wages and allowances of employees of the Agency; and any other matter in the promotion and furtherance of the objectives of Executive Agencies Act, Cap. 245. (e) (f) (g) (h) - 4 Verify source ↗
4 The Chief Government Printer
AI-assisted research summary: The Chief Government Printer manages the Agency and must carry out specified operational, planning, procurement, reporting, and staffing responsibilities.
4.4 The Chief Government Printer The Chief Government Printer is responsible for managing the Agency within the terms of this Framework Document and the Executive Agency Act, Cap/ 245. He is the Agency’s Accounting Officer responsible for day–to-day operations of the Agency. He is accountable to the Permanent Secretary. The Chief Government Printer is specifically responsible for: (a) preparation and submission of Strategic Plans, Business Plans and associated budgets to the Permanent Secretary for approval; (b) implementation of the approved plans, including the achievement of performance targets; (c) concluding procurement contracts in accordance with Public Procurement Act, Cap. 410 ; (d) organizations and management of assets and resources allocated to him in an efficient and cost effective manner; (e) human resources management, organization, control and discipline of the Agency’s employees; 14 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) (f) managing the procurement and control of supplies for (g) (h) (i) the Agency, ensuring that all aspects of the management and organization are kept under review and that they enable best possible performance of the Agency; providing performance report to the Prime Minister’s Office and other relevant institutions; and preparation of Annual Reports and Audited Financial Statement for submission to the relevant authorities. - 5 Verify source ↗
0 POWERS OF THE CHIEF GOVERNMENT PRINTER
AI-assisted research summary: Section heading only: “Powers of the Chief Government Printer.”
5.0 POWERS OF THE CHIEF GOVERNMENT PRINTER - 5 Verify source ↗
1 Personnel Management
AI-assisted research summary: This provision says the Chief Government Printer’s powers on personnel and related matters are set out in other legislation.
5.1 Personnel Management The powers of the Chief Government Printer in relation to personnel and related matters are prescribed in the Executive Agencies Act, Cap. 245, the Public Service Act, Cap. 298 and other relevant legislations. - 5 Verify source ↗
2 Financial and Related Matters
AI-assisted research summary: The Chief Government Printer may delegate any of his powers in writing to a TGPA employee, but keeps any duty or responsibility that still applies.
5.2 Financial and Related Matters The powers of the Chief Government Printer in relation to financial and related matters are prescribed in the Executive Agencies Act, Cap. 245, the Finance Act and other relevant legislations. The Chief Government Printer may in writing delegate any powers given to him to an employee of TGPA, but is not thereby relieved of a duty or responsibility to him in terms of this Framework Document or any other legislation. - 6 Verify source ↗
0 ACCOUNTABILITY
AI-assisted research summary: This section says the accountability of TGPA key players is set out below.
6.0 ACCOUNTABILITY The accountability of key players of TGPA is stipulated below: - 6 Verify source ↗
2 The Minister shall be accountable to the Parliament for all
AI-assisted research summary: The Minister is accountable to Parliament for all aspects of TGPA, and the Permanent Secretary and Chief Executive assist the Minister in carrying out that responsibility.
6.2 The Minister shall be accountable to the Parliament for all aspects of TGPA. The Minister shall be assisted, in the discharge of his responsibility, by the Permanent Secretary and the Chief Executive. - 6 Verify source ↗
2 Permanent Secretary
AI-assisted research summary: The Permanent Secretary must ensure the Agency maintains a high standard of financial management, conduct, and performance when carrying out its approved plans.
6.2 Permanent Secretary The Permanent Secretary who is the Principal Accounting Officer of the Ministry and as such, is responsible for assuring a high standard of financial management, conduct and performance of the Agency in carrying out responsibilities as per the approved Agency’s plans. - 6 Verify source ↗
3 Chief Government Printer
AI-assisted research summary: The Chief Government Printer must manage the agency’s finances and administration properly, set up proper management systems, follow relevant finance and human resource guidance, and implement acceptable committee recommendations.
6.3 Chief Government Printer The Chief Government Printer is the Agency’s Accounting Officer, and is therefore accountable for ensuring the propriety and regularity of revenue and expenditure, for prudent and economical administration, and 15 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) ensuring that requirements set by the Ministry responsible for finance are met in accordance with the existing financial laws and regulations. The Chief Government Printer is responsible for establishing proper management systems and this purpose shall take due account of financial management guidance issued by the Ministry responsible for finance and human resource management guidance issued by the President’s Office - Public Service Management. Chief Government Printer shall also put into effect recommendations acceptable to the Government from the Public Accounts Committee and other Parliamentary Committees. - 6 Verify source ↗
4 Public accounts committee, Parliamentary and other
AI-assisted research summary: The Chief Government Printer may be called to appear before the Public Accounts Committee, prepare responses to Parliamentary questions and inquiries, and must advise the Permanent Secretary and the Minister on Parliamentary matters when required.
6.4 Public accounts committee, Parliamentary and other inquiries The Chief Government Printer (Agency’s Accounting Officer) may be required to appear before the Public Accounts Committee (PAC) to represent the Agency at a hearing related to the Agency. Chief Government Printer may also be required to prepare the response to the Parliamentary questions and inquiries that fall under the responsibility of TGPA. The Chief Government Printer shall advise the Permanent Secretary and the Minister on other Parliamentary matters as may be required. - 7 Verify source ↗
0 FINANCE, PLANNING AND STRATEGIC CONTROL
AI-assisted research summary: This section is titled “Finance, Planning and Strategic Control.”
7.0 FINANCE, PLANNING AND STRATEGIC CONTROL - 7 Verify source ↗
1 Funding, Expenditures and Accounting
AI-assisted research summary: TGPA’s funds must come from listed sources, its spending must follow the approved Business Plan, accounts must track funding sources and uses, and the Chief Government Printer must ensure the financial system supports this and file quarterly reports.
7.1 Funding, Expenditures and Accounting The funds of TGPA shall consist of: (i) Government Subventions; (ii) Loans and Grants; and (iii) Revenue received by TGPA for goods or services provided under the authority of the Executive Agencies Act, CAP 245. (Such goods and services include Government license, Certificates, Identity cards, Rubber stamps, Ballot papers, Books, Sheets and forms, Files and folders, Government notices & Circulars, government burners, Stickers and Government gazettes). Expenditures incurred by TGPA shall be in accordance with the Business Plan approved by the Permanent Secretary and shall be accounted for in such a manner that it shall be possible to link all expenditure to the source of funding and for which purposes the fund has been spent. The Chief Government Printer shall therefore ensure that the Agency’s Financial Management System can meet these requirements. The Chief Government Printer shall prepare and submit quarterly reports to the relevant authorities/bodies. 16 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 7 Verify source ↗
2 Strategic Plan
AI-assisted research summary: The Chief Government Printer must prepare a Strategic Plan for a five-year period.
7.2 Strategic Plan The Chief Government Printer shall prepare a Strategic Plan covering a period of five years. The purpose of the Strategic Plan is to state the objectives of TGPA over the next five years and outlining the actions to be taken by TGPA in delivering the services. - 7 Verify source ↗
3 Business Plan
AI-assisted research summary: The Chief Government Printer must prepare and submit a Business Plan to the Permanent Secretary for approval, and the Business Plan must include income and expenditure estimates for the next year.
7.3 Business Plan The Chief Government Printer shall prepare and submit to the Permanent Secretary for his/her approval a Business Plan that includes the estimates of the income and expenditure for the next ensuing year. The CEO may, at any time before the end of a financial year, prepare and submit the Permanent Secretary for approval any estimates supplementary to estimates of a current year. The Business Plan shall give details of operations based on the approved Strategic Plan and the annual resource allocations. to - 7 Verify source ↗
4 Approval
AI-assisted research summary: The Chief Government Printer must submit Strategic and Business Plans to MAB and then to the Permanent Secretary for approval, and may review the Business Plan during the year.
7.4 Approval The Chief Government Printer shall submit Strategic and Business Plans to MAB and thereafter to the Permanent Secretary for approval. The Chief Government Printer may seek to review the Business Plan in the course of the year to reflect changes in policies, resources or priorities. Approval of these plans will constitute authority for TGPA to conduct its operations accordingly. - 7 Verify source ↗
5 Performance Agreement
AI-assisted research summary: The Chief Government Printer must enter into a Performance Agreement with the Permanent Secretary at the start of each financial year and evaluate performance at the end of each financial year.
7.5 Performance Agreement Chief Government Printer shall enter into Performance Agreement with Permanent Secretary at the commencement of each financial year and evaluate the performance at the end of each financial year. - 7 Verify source ↗
6 Procurement Procedures
AI-assisted research summary: Procurement procedures for goods and services must follow the Public Procurement Act, CAP 410 and its regulations.
7.6 Procurement Procedures Procurement procedures for goods and services shall be in accordance with Public Procurement Act, CAP 410 and its regulations. - 7 Verify source ↗
7 TGPA’s Tender Board
AI-assisted research summary: TGPA must have its own Tender Board.
7.7 TGPA’s Tender Board TGPA shall have its own Tender Board. The composition of the Tender Board shall be as provided in Public Procurement Act, CAP 410 and related Regulations. Cap. 245 - 7 Verify source ↗
8 Reports and Accounts
AI-assisted research summary: The Chief Government Printer must send annual reports and audited accounts to the Prime Minister’s Office within two months after each financial year ends.
7.8 Reports and Accounts Within two months after the end of each financial year, the Chief Government Printer shall submit Annual Reports and audited statements of accounts to the Prime Minister’s Office. Subsequently the Annual Reports and statements of accounts will be published and made available to the public. The Annual Report shall contain: 17 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) (a) A copy of the audited accounts of TGPA together with the auditor’s comments and recommendations; (b) A report on performance against targets and other related information; (c) A report on the operations of TGPA during that financial year; and (d) Such other information that the Permanent Secretary may require. - 7 Verify source ↗
11 Financial Delegation
AI-assisted research summary: The Chief Government Printer may approve expenditure when it fits the approved Strategic and Business Plans and the letter of delegation, and must ensure investment appraisals are done for capital projects.
7.11 Financial Delegation The Chief Government Printer has the authority to approve all expenditure which are consistent with the approved Strategic and Business Plans and which are in accordance with the letter of delegation. The Chief Government Printer shall ensure that appropriate investment appraisal of all capital expenditure projects is carried out. Taking account of such guidance as provided by relevant authorities. Major capital expenditure areas will be considered in the context of approved Strategic and Business Plans. TGPA will undertake post implementation reviews to determine whether projects have achieved the set objectives. - 7 Verify source ↗
10 Value for money
AI-assisted research summary: The Chief Government Printer must manage procurement to obtain value for money, use efficiency measures, and keep standards, security, and confidentiality in contracted-out work.
7.10 Value for money The Chief Government Printer is responsible for obtaining value for money in the procurement of goods and delivery of services. The Chief Government Printer shall implement a range of efficiency measures in accordance with agreed programs and timeframe as set out in the strategic and business plan. The Chief Government Printer is responsible for maintenance of standards and value for money for any contracted out and ensuring that security and confidentiality are maintained. - 7 Verify source ↗
11 Internal Audit
AI-assisted research summary: The Chief Government Printer must make sure there are adequate arrangements for an internal audit service that meets the standards set by the ministry responsible for finance and follows the TGPA Accounting Manual.
7.11 Internal Audit The Chief Government Printer shall be responsible of ensuring that adequate arrangements exist for the provision of an internal audit service that accords with the standards set by the ministry responsible for finance and in accordance with the TGPA Accounting Manual. - 7 Verify source ↗
12 External Audit
AI-assisted research summary: External audits for allocations from the Government of Tanzania must be carried out by the Controller and Auditor General or another registered auditor appointed by the Permanent Secretary, with the Controller and Auditor General’s approval.
7.12 External Audit The audits relating to allocations from the Government of Tanzania shall be carried out by the Controller and Auditor General or such other person registered as an Auditor under Auditors and Accountants (Registration) Act, CAP 286 appointed for the purpose by the Permanent Secretary, subject to the approval by the Controller and Auditor General on such terms and conditions as the Controller and Auditor General may determine. 18 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 7 Verify source ↗
13 Budgetary Flexibilities
AI-assisted research summary: The Chief Government Printer has powers over budgetary flexibility, but must use them according to Finance Ministry guidelines and existing financial laws and regulations.
7.13 Budgetary Flexibilities The Chief Government Printer shall have powers in relation to budgetary flexibility, which shall be exercised in accordance with guidelines of the Ministry responsible for Finance, and the limits set out in the existing financial laws and regulations. - 7 Verify source ↗
14 Capital Expenditure
AI-assisted research summary: The Chief Government Printer may authorize capital expenditure, move budget resources between items, and carry unspent operating funds into the next financial year.
7.14 Capital Expenditure The Chief Government Printer shall have the powers in relation with the capital expenditure to: - (i) (ii) (iii) Authorize capital expenditure on individual capital projects Transfer resources allocated to one item in the budget to another; and Carry over full to the next financial year any unspent funds on running (operations) costs from the previous financial year. - 7 Verify source ↗
15 Running (Operational) Costs
AI-assisted research summary: The Chief Government Printer may manage running costs as one budget, move resources between budget items, and carry unspent running-cost funds into the next financial year.
7.15 Running (Operational) Costs The Chief Government Printer shall have the powers to: (i) Manage all Running (Operational) costs allocation as a single budget Transfer resources allocated to one item in the budget to another; and Carry over-full to the next financial year any unspent funds on running (Operational) costs from the previous financial year. (ii) (iii) - 7 Verify source ↗
16 Assets and Liabilities
AI-assisted research summary: The Chief Government Printer may authorize certain payments, asset write-offs and disposals, approve consultancy and project spending, make procurement decisions, and TGPA may acquire, hold or dispose of property subject to applicable laws and guidelines.
7.16 Assets and Liabilities In regard to assets and liabilities the Chief Government Printer may:- (i) (ii) (iii) (iv) (v) Authorize special payments, write-offs and disposal of assets in accordance with the existing financial and procurements laws and regulations; Authorize expenditure on consultancy services according to the TGPAA internal regulations, guideline and policy; Authorize expenditure on various projects and single sourcing in accordance with financial regulations, Procurement Act and related Regulations; Procure goods and service as per Procurement Act and Regulations; and TGPA of its own name, can acquire, hold or dispose of movable and immovable property as per applicable laws and guidelines. 19 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) - 8 Verify source ↗
1 Status and Conditions of Service
AI-assisted research summary: TGPA staff are to be public servants, and their service conditions and pay are controlled by the relevant ministries.
8.1 Status and Conditions of Service TGPA’s staff shall be public servants charged with the responsibilities for delivering public services more effectively and efficiently within the available resources. Their terms and conditions of service will be approved by the Ministry responsible for the Public Service in accordance with the Executive Agencies Act, Cap. 245. Remuneration levels will be set in accordance with policy guidance issued by the Ministry responsible for Public Service Management, and will take into account the need to attract and retain staff of the required caliber. - 8 Verify source ↗
2 Human Resource Management
AI-assisted research summary: The Chief Government Printer must manage the Agency’s human resources, promote responsibility and productivity, support communication and teamwork, and set up training and staff development programs.
8.2 Human Resource Management The Chief Government Printer is responsible for the human resource management of the Agency as set out in this Framework Document. The Chief Government Printer shall be responsible for fostering positive attitudes towards responsibility, accountability and productivity. There must be effective channels of communication throughout the organization and a willingness to work as a team to achieve the Agency’s Objective. The Chief Government Printer is required to set up training schemes and Human Resource Development programs that improve the technical ability of staff and familiarize them with new working practices. - 8 Verify source ↗
3 Staff Relations
AI-assisted research summary: The Chief Government Printer is responsible for staff relations in the Agency, and the Chief Government must promote good staff relations and effective communication and consultation with staff and recognised Trade Unions.
8.3 Staff Relations The Chief Government Printer is responsible for staff relations within the Agency. The Chief Government is required to foster good staff relations as an important aid to the achievement of the Agency’s objectives and ensure effective communications and consultation with staff and with their recognized Trade Unions. - 8 Verify source ↗
4 Health and Safety
AI-assisted research summary: The Chief Government Printer must be responsible for TGPA staff health and safety at work and comply with relevant laws.
8.4 Health and Safety The Chief Government Printer is responsible for health and safety of TGPA’s staff in the work place and for complying with all relevant legislations. - 8 Verify source ↗
5 Risk Conditions Mitigation
AI-assisted research summary: The Chief Government Printer must protect Agency staff in risky working conditions, avoid exposing them to listed dangers, comply with relevant legislation, and consult staff, union representatives, and relevant authorities.
8.5 Risk Conditions Mitigation The Chief Government Printer shall take appropriate measures to Agency staff working in risky conditions and shall not expose them to danger or radiation, toxic reagents, flammable chemicals, wild dangerous tough field conditions. The Chief animals, rough weather and Government Printer shall comply with all relevant legislation and in this regard, shall consult with staff and their Trade Union representatives and relevant authorities on risk working conditions. - 8 Verify source ↗
6 Equal opportunities
AI-assisted research summary: The Chief Government Printer must create a suitable environment to ensure equal opportunities for every staff member.
8.6 Equal opportunities The Chief Government Printer shall create suitable environment to ensure equal opportunities for every staff as stipulated in the Public 20 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) Service Management and Employment Policy of 1999 and Public Service Act, Cap. 298. - 8 Verify source ↗
7 Fight against Corruption
AI-assisted research summary: The Chief Government Printer must take a leading role in developing and implementing strategies to address corruption and other malpractices in the Agency.
8.7 Fight against Corruption The Chief Government Printer shall play a leading role in developing and implementing strategies to address corruption and other malpractices in the Agency. - 9 Verify source ↗
1 Review and Amendment
AI-assisted research summary: Proposed amendments must be made by the Minister with advice from the Permanent Secretary and the Chief Government Printer, and proposed changes must go to the Ministry responsible for Public Service Management before the Ministry acts on them.
9.1 Review and Amendment Any proposed amendment to this document shall be made by the Minister in consultation and advice from the Permanent Secretary and the Chief Government Printer. Any proposed changes shall be subject to Ministry responsible for Public Service Management before being affected by the Ministry. - 9 Verify source ↗
2 Publications
AI-assisted research summary: This section says the Framework Document and the Order establishing PBPA must be published under existing laws and regulations, and the document may be accessed on the Agency’s website.
9.2 Publications The This Framework Document and the Order establishing PBPA will be published in accordance with existing laws and regulations. This Document may be accessed through Agency' website and copies with other information about TGPA can be obtained from the address below 21 Executive Agencies (The Tanzania Government Printing Agency (Establishment) GN. NO.144 (Contd.) Chief Government Printer, Tanzania Government Printing Agency (TGPA), P.O. Box 982, DODOMA. Website: www.tgpa.go.tz Dodoma, 25th February, 2025 WILLIAM V. LUKUVI, Minister of State, Prime Minister’s Office, (Policy, Parliament and Coordination) 22
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The Executive Agencies (the Tanzania Government Printing Agency) (Establishment) Order, 2025
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