The Cotton Industry Act

The Board of Directors must include a Chairman appointed by the President and six other members appointed by the Minister.

Board members must choose a Vice-Chairman from among themselves. The elected Vice-Chairman serves for one year from election and may be re-elected if still a board member.

Board members serve for three years, may resign by written notice to the Minister, and certain members stop being members when they stop holding the office that made them eligible.

A person meeting the listed insolvency or serious-imprisonment conditions must not be appointed as a Board member.

The Board must meet at least four times a year. The Chairman convenes ordinary and special meetings, the Vice-Chairman may step in if the Chairman cannot act, and a co-opted expert may attend but cannot vote.

Board meetings need three members for a quorum, decisions are by simple majority of those present, each member has one vote, and the chair has a casting vote if votes are tied.

If a Board member cannot attend a Board or Committee meeting and the Appointing Authority cannot appoint another member, the Board member may nominate another person in writing for that meeting.

The Board of Directors may act even if there are vacancies, and its acts are not invalid just because someone’s appointment as a member is defective.

A Director with a personal interest in a contract or matter before the Board must state the nature of that interest and stay out of the related deliberations.

Minutes of each Board meeting must be kept in proper form, confirmed by the Board at its next meeting, and signed by the Chairman of the meeting.

A written circular resolution signed by the directors in Tanzania counts as a decision made at a meeting.

The Chairman and other Board members are entitled to allowances, at rates approved by the Minister.

The Board may regulate its own meeting procedures and how it conducts its business, subject to the Act.