The Tanzania Posts Corporation Act

1.–(1) The Board shall consist of- (a) a Chairman to be appointed by the President; and (b) not less than four nor more than six members to be appointed by the Minister. (2) The Minister shall appoint one among the members to be a Vice Chairman of the Board. (3) In the absence of a Chairman and Vice Chairman in a meeting, members shall appoint one member among themselves to chair the meeting of the Board. (4) The members, who shall work on a part time basis, shall hold office for a period of three years and may be re-appointed for such further period as the appointing authority may determine unless their appointment is sooner terminated by the appointing authority or the member ceases in any way to be a member. (5) For purposes of subparagraph (4), members of the Board of the Corporation as of 1st July, 2019 shall be deemed to have been appointed for a term of three years from the date of appointment. (6) The Corporation Secretary shall be the Secretary to the Board and may take part in the proceedings of the Board but shall have no right to vote.

2.–(1) The Board shall ordinarily meet for the transaction of business at the times and places as it may decide, but shall meet at least once every three months. (2) The Chairman or, in his absence, the Vice Chairman, shall preside at all meetings of the Board. (3) The Chairman or in his absence the Vice Chairman, may at any time call a special meeting of the Board, upon request by a majority of the members in office. (4) Decisions of the Board shall be made by a simple majority of members present and voting and in the event of an equality of votes, the Chairman or other person presiding shall have a second or casting vote. 397 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. THE TANZANIA POSTS CORPORATION ACT [CAP. 303 R.E. 2023] (5) The quorum at any meeting of the Board shall be four, one of whom shall be the Chairman or, in his absence, the Vice Chairman. (6) The Board may at any time co-opt any person to act as an advisor at its meeting, but such person shall not be entitled to vote at the meeting. (7) Any member who has any financial or other interest, whether direct or indirectly, in any undertaking being the subject matter of any decision before the Board, shall disclose in writing to the Board the nature of his interest and shall not participate in the discussion or decision of the Board relating to the matter. (8) Any member who fails or refuses to disclose his interest under subparagraph (7) of this paragraph, commits an offence and on conviction shall be liable to be removed from the Board and to a fine not exceeding one hundred thousand shillings or to imprisonment for a term not exceeding twelve months or to both that fine and imprisonment. (9) Subject to the preceding provisions, the Board shall regulate its own proceedings. Committees of Board

3. The Board may, on such terms and conditions as it may determine, appoint such Committees as it may consider necessary to perform such functions or advice the Board on such matters as the Board may direct. Remuneration of members and staff GN. No. 845 of 2019 para. 4 Termination of member of Board GN. No. 845 of 2019 para. 5

4. The members of the Board and the staff of the Board shall be paid such allowances as the Board may, with prior consent of the Treasury Registrar determine.

5.–(1) A member of the Board may, at any time, resign from office by thirty days’ notice in writing delivered to the Minister. (2) The Minister may terminate membership of a member of the Board- (a) where information relating to the conduct of a member, which could have precluded his appointment if it had been made available to the Minister, is brought to the attention of the Minister; (b) for incompetence; (c) for misbehaviour or misconduct; (d) for absence from or non-attendance of three consecutive meetings of the Board without giving notice of absence; (e) for failure to disclose, at a Board meeting, a matter in which he has an interest; (f) for inability to perform the functions of his office arising from infirmity of body or mind; or 398 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. THE TANZANIA POSTS CORPORATION ACT [CAP. 303 R.E. 2023] (g) where the member has been convicted of an offence and sentenced to imprisonment by a competent court in Tanzania or outside Tanzania.

6.–(1) The Board shall cause to be recorded and kept minutes of all proceedings of its meetings, and the minutes of each meeting shall be confirmed by the Board at the next meeting and signed by the person chairing the meeting. (2) When confirmed pursuant to subparagraph (1), the minutes shall be prima facie evidence in any court or inquiry that the proceedings recorded in the minutes were the proceedings and decision of that meeting.

7. The validity of any act or other proceedings of the Board shall not be affected by any vacancy among its members or by any defect in the appointment of any of them. Minutes of proceedings GN. No. 845 of 2019 para. 5 Validity of proceedings GN. No. 845 of 2019 para. 5 399 ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG. ©2025 Government of Tanzania. All rights reserved. No part of this book may be reproduced or distributed without permission of OAG.