The commissioner must maintain a public, electronically searchable contract database, state agencies must provide information for it, and contractors must file an annual subcontractor verification with the Department of Revenue.
§16.5. Duties of the commissioner relative to the contracts database NOTE: Paragraph (A)(1) eff. until July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. See Acts 2023, No. 446. A.(1) The commissioner shall ensure the website includes a contract database that is electronically searchable by the public. NOTE: Paragraph (A)(1) as amended by Acts 2023, No. 446, eff. July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. A.(1) The commissioner shall establish a contract database. (2) All state agencies shall be required to provide information pursuant to this Subpart. NOTE: Subsection B eff. until July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. See Acts 2023, No. 446. B. The contract database shall have the following functionality: (1) Search and aggregate records by agency. (2) Search and aggregate contracts by contractor. (3) Download information yielded by a search of the database. (4) Provide access or integration into the database, the Louisiana Checkbook information from the reports on contracts required by law including: (a) Information required to be published on the division of administration's website by R.S. 39:1567(B)(3). (b) Copies of the monthly reports submitted to the Joint Legislative Committee on the Budget under R.S. 39:1567(E). (c) The annual report on the progress of the Hudson Initiative required to be made available on the internet by R.S. 39:2007(E). (d) The annual report on the progress of the Veteran Initiative required to be made available on the internet by R.S. 39:2177(E). NOTE: Subsection B as amended by Acts 2023, No. 446, eff. July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. B. The contract database shall have the following: (1), (2), (3) Repealed by Acts 2023, No. 446, §4, see Act. (4) Provide access or integration to the database and information from the reports on contracts required by law including: (a) Information required to be published on the division of administration's website by R.S. 39:1567(B)(3). (b) Copies of the monthly reports submitted to the Joint Legislative Committee on the Budget under R.S. 39:1567(E). (c) The annual report on the progress of the Hudson Initiative required to be made available on the internet by R.S. 39:2007(E). (d) The annual report on the progress of the Veteran Initiative required to be made available on the internet by R.S. 39:2177(E). C. The contract database shall include the following content: (1) Contract amount. (2) A brief description of the purpose of the contract. (3) The beginning and ending dates of the contract. (4) The name of the contracting agency. (5) The name of the contractor. (6) The city and state of the contractor. (7) If available, supporting documentation for payment requests including invoices, timesheets, and reports from automatic verification software capable of automatically verifying the legitimacy of hours billed for computer generated work performed. NOTE: Subsection D eff. until July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. See Acts 2023, No. 446. D. For all state contracts, the contractor shall submit no later than February twenty-eighth of each year a verification to the Department of Revenue listing each subcontractor who is paid one thousand dollars or more per year for services provided by the contract and for whom the contractor is required to make a return to the Internal Revenue Service, in accordance with Section 6041A(a) of the Internal Revenue Code, as provided for by rule of the Department of Revenue. NOTE: Subsection D as amended by Acts 2023, No. 446, eff. July 1, 2026, or the day after the commissioner of administration and the legislative auditor report to the legislature that the transition is complete, whichever is earlier. D. Repealed by Acts 2023, No. 446, §4, see Act. Acts 2018, 2nd Ex. Sess., No. 1, §1, eff. July 1, 2018; Acts 2023, No. 446, §§ 3, 4, see Act.