The Board of Ethics must create and operate a computerized data management system with electronic filing, review, public access, and report-linking features, while keeping confidential information out of public access.
SUBPART D. COMPUTER DATA MANAGEMENT SYSTEM §1158. Board of Ethics Computerized Data Management System; purpose; goals A.(1) To enhance the board's ability to govern and enforce the Code of Governmental Ethics and to provide efficient and economical dissemination of information, the board shall establish the Board of Ethics Computerized Data Management System. (2) The following basic specifications shall be designed into the board's computerized data management system: (a) The system shall be capable of handling each type of report required to be filed with the board. (b) The system shall permit electronic filing of all reports required to be filed with the board or as provided for by this Chapter. (c) The system shall provide for in-house review of all reports filed with the board. (d) The system's database shall be categorized to provide for citizen's access of all reports filed with the board. This access shall include, but not be limited to, the ability of the public to search by contributor names the system's database of campaign finance disclosure reports that are required to be filed electronically by R.S. 18:1485 and R.S. 42:1125. (e) The system shall provide a person viewing campaign finance reports filed electronically by a candidate pursuant to R.S. 18:1485 with a link to all reports filed pursuant to R.S. 42:1124.6 in which the candidate is listed. B. The computerized data system shall be used to aid in the distribution of materials to state and local agencies as provided in R.S. 42:1170. C. Notwithstanding any contrary provision of this Section, any material or information which is confidential as provided by law shall be excluded from such public access. D. The Board of Ethics Computerized Data Management System shall commence basic operations no later than May 1, 1997, with total implementation of the system as provided for in this Subpart by May 1, 1998. Acts 1996, 1st Ex. Sess., No. 64, §6, eff. Jan. 1, 1997; Acts 2010, No. 804, §1, eff. June 30, 2010.