This section makes the secretary of state, or a designee, the state historical records coordinator and requires the coordinator and deputy coordinator to perform listed records and grant-related duties.
§503. State historical records coordinator duties; deputy state historical records coordinator duties A. The secretary of state, or his designee, shall serve as the state historical records coordinator for the board. The duties of the state historical records coordinator shall include the following: (1) To prepare a comprehensive written report, to be submitted annually to the national commission, detailing the board's activities during the previous year, assessing the board's ongoing planning objectives, and providing all additional data and information necessary to comply with the national commission's manual. (2) To coordinate the board's efforts to assess and monitor the conditions of and needs concerning historical records in the state. (3) To serve as the project director or provide administrative oversight, or both, for grant projects carried out by the board. (4) To assist the board in developing and sustaining statewide strategic planning regarding the preservation of historical records, including the development and maintenance of a statement of priorities for historical records programs in the state, identifying particular priorities for board action and priorities for grant funding. (5) To solicit and receive applications for grant projects funded by the national commission, to manage the grant review process at the state level, and to forward rating sheets and summary recommendations to the national commission. (6) To provide information about national commission grants and board activities and priorities to entities and individuals within the state. (7) To serve as the liaison between the board and the national commission, and as the initial point of contact for state and local officials and agencies on matters relating to records grants. (8) Upon request of the national commission and when practicable, to review grant proposals from other state historical records boards and applicants from outside the state. (9) To foster cooperation and communication among historical records repositories, other information agencies within the state, and the national commission. (10) To participate with other state historical records coordinators at regional and national meetings to discuss the national commission's work and the work of the state boards and seek solutions to common problems. B. The director of state archives or his designee shall act as the deputy state historical records coordinator for the board. The duties of the deputy state historical records coordinator shall be assisting the state historical records coordinator in executing the state historical records coordinator's duties and serving as the acting state historical records coordinator at the state historical records coordinator's discretion. Acts 2018, No. 85, §1, eff. May 10, 2018.