TCA § 3-1-119 — Statement disclosing contributions and expenditures for each caucus of the general assembly — Maintenance of caucus records and accounts

Each caucus of the general assembly shall make a full disclosure of the sources of contributions received and expenditures made by submitting statements to the registry of election finance within ten (10) days following the conclusion of the quarterly periods ending March 31, June 30, September 30, and December 31. A statement filed pursuant to this section shall consist of either: A statement that neither the contributions received nor the expenditures made during the period for which the statement is submitted exceeded one thousand dollars ($1,000). Any statement filed pursuant to this section shall indicate whether an unexpended balance of contributions, continuing debts and obligations or an expenditure deficit exists; or A statement setting forth, under contributions, a list of all the contributions received, including the full name, complete address, occupation, and employer of each person who contributed a total amount of more than one hundred dollars ($100) during the period for which the statement is submitted, and the amount contributed by that person. The statement shall include the date of the receipt of each contribution. “Date of the receipt”, as used in this subdivision (a)(2)(A), means the date when the contribution was received by the caucus. The statement shall list as a single item the total amount of contributions of one hundred dollars ($100) or less; and A statement setting forth, under expenditures, a list of all expenditures made, including the full name and address of each person to whom a total amount of more than one hundred dollars ($100) was paid during the period for which the statement is submitted, the total amount paid to that person, and the purpose of the expenditure. The words “reimbursement”, “credit card purchase”, “other” and “campaign expense” shall not be considered acceptable descriptions for “purpose”. Any purchase made with a credit card shall also be disclosed as a payment to the vendor providing the item or service. Credit card payments to separate vendors shall be disclosed as separate expenditures. The statement shall list the total amount of expenditures of one hundred dollars ($100) or less each, by category, without showing the exact amount of or vouching for each such expenditure. Each caucus of the general assembly shall maintain its records and financial accounts in conformity with generally accepted accounting principles, shall retain the records for a period of at least five (5) years after the close of the appropriate fiscal year, and shall make the records available for audit and review by the state upon request of the comptroller of the treasury or the comptroller's designated representative. For purposes of this section, “caucus” means any association whose majority membership consists of members of the general assembly that seeks to pursue, promote or support a common interest, including, but not limited to, a political party. “Caucus” does not include any standing, special, select, ad hoc, or statutory subcommittee or committee of the general assembly.