The commission and certain funded apprenticeship program operators must keep a clear audit trail and specific supporting records, and may not mix these funds with other funds or charge certain costs to an apprenticeship course.
Sec. 133.005. AUDIT PROCEDURES. (a) The commission shall maintain a clear audit trail of all funds appropriated for the apprenticeship system of adult career and technology education. For each course that is funded, the audit trail shall include the following records: (1) the name of the sponsoring public school district or state postsecondary institution or of the apprenticeship committee offering the course if the apprenticeship training program is not sponsored by a public school district or state postsecondary institution; (2) the name of the instructor; (3) the number of students enrolled; (4) the place and schedule of class meetings; and (5) certification by the bureau for preparatory and related instruction courses that the students enrolled were registered apprentices. (b) A public school district, state postsecondary institution, or apprenticeship committee operating an apprenticeship training program not sponsored by a public school district or state postsecondary institution that receives funds shall maintain a clear audit trail which shall include records of receipts for all expenditures relating solely to each particular course. Where an expense is shared by two or more courses, the allocation to that expense from the funds for a particular course shall be supported by a formula based on the comparative benefit derived by each course from the expense. No charges for the depreciation of facilities or the retirement of indebtedness shall be allocated to an apprenticeship course. (c) Funds appropriated for the apprenticeship system of adult vocational education shall not be commingled with funds appropriated for other purposes. (d) All state funds appropriated to the commission pursuant to this chapter are subject to audit by the state auditor in accordance with Chapter 321, Government Code. Funds received pursuant to this chapter by a school district or postsecondary institution are subject to audit as otherwise provided by law. (e) All records, receipts, working papers, and other components of the audit trail shall be public records. Added by Acts 1977, 65th Leg., p. 621, ch. 230, Sec. 1, eff. Aug. 29, 1977. Amended by Acts 1981, 67th Leg., p. 23, ch. 19, Sec. 1, eff. April 1, 1981; Acts 1989, 71st Leg., ch. 584, Sec. 86, eff. Sept. 1, 1989. Redesignated from Education Code Sec. 33.07 and amended by Acts 1995, 74th Leg., ch. 260, Sec. 3, eff. May 30, 1995. Amended by Acts 1995, 74th Leg., ch. 655, Sec. 11.57, eff. Sept. 1, 1995. Amended by: Acts 2017, 85th Leg., R.S., Ch. 498 (H.B. 2790), Sec. 2, eff. September 1, 2017.