The department must maintain a complaint system, keep complaint files and required details, publish its complaint procedures, and notify complaint parties of status unless doing so would jeopardize an investigation.
Sec. 51.252. COMPLAINTS. (a) The department shall maintain a system to promptly and efficiently act on complaints filed with the department. The department shall maintain information about parties to the complaint, the subject matter of the complaint, a summary of the results of the review or investigation of the complaint, and its disposition. (b) The department shall maintain a file on each written complaint filed with the department. The file must include: (1) except for a complaint described by Subsection (b-1), the name of the person who filed the complaint; (2) the date the complaint is received by the department; (3) the subject matter of the complaint; (4) the name of each person contacted in relation to the complaint; (5) a summary of the results of the review or investigation of the complaint; and (6) an explanation of the reason the file was closed, if the department closed the file without taking action other than to investigate the complaint. (b-1) The department may accept, but is not required to investigate, a complaint that lacks sufficient information to identify the source or the name of the person who filed the complaint. (b-2) The department shall make information available describing its procedures for complaint investigation and resolution. (c) The department shall periodically notify the complaint parties of the status of the complaint until final disposition unless the notice would jeopardize an investigation. (d) Repealed by Acts 2021, 87th Leg., R.S., Ch. 663 (H.B. 1560), Sec. 1.25(7), eff. September 1, 2021. (e) The department may contract with a qualified individual, including an advisory board member unless otherwise prohibited by law, to assist the department with reviewing or investigating complaints filed with the department. Except for an act of the individual involving fraud, conspiracy, or malice, an individual with whom the department contracts under this subsection is immune from liability and may not be subject to a suit for damages for any act arising from the performance of the individual's duties in: (1) participating in an informal conference to determine the facts of a complaint; (2) evaluating evidence in a complaint and offering an expert opinion or technical guidance on an alleged violation of: (A) a law establishing a regulatory program administered by the department; or (B) a rule adopted or order issued by the executive director or commission; (3) testifying at a hearing regarding a complaint; or (4) making an evaluation, report, or recommendation regarding a complaint. Acts 1999, 76th Leg., ch. 388, Sec. 1, eff. Sept. 1, 1999. Amended by Acts 2001, 77th Leg., ch. 836, Sec. 25, eff. June 14, 2001; Acts 2003, 78th Leg., ch. 816, Sec. 1.016, eff. Jan. 1, 2004. Amended by: Acts 2019, 86th Leg., R.S., Ch. 289 (H.B. 2452), Sec. 1, eff. May 29, 2019. Acts 2019, 86th Leg., R.S., Ch. 1144 (H.B. 2847), Sec. 7.003, eff. September 1, 2019. Acts 2021, 87th Leg., R.S., Ch. 663 (H.B. 1560), Sec. 1.07, eff. September 1, 2021. Acts 2021, 87th Leg., R.S., Ch. 663 (H.B. 1560), Sec. 1.25(7), eff. September 1, 2021. Acts 2021, 87th Leg., R.S., Ch. 915 (H.B. 3607), Sec. 14.001, eff. September 1, 2021.