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United States — Utah Act or statute

United States — Utah legislation

Utah Code § 10-5-123

Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping. Except to the extent that the town clerk'…

Source excerpt

bookkeepingbudget complianceclaims processingmunicipal financeprocurement recordspublic procurementrecord retentionrecords retention
Jurisdiction
United States — Utah
Status
In force
Dates
Legal dates not recorded
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01

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“Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping. Except to the extent that the town clerk's financial duties and responsibilities are”

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Subsection 10-5-123(1)(b)

An unspecified actor must pre-audit claims and demands against the town, prepare the payment check, and certify specified conditions on the check copy before payment is allowed.

Section 10-5-123(1)(b)

Subsection 10-5-123(1)(b)(iii)(D)

the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.

Section 10-5-123(1)(b)(iii)(D)

Subsection 10-5-123(2)(b)

A three-year period runs from the first advertisement for the bids, if all bids from that advertisement are rejected.

Section 10-5-123(2)(b)

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In force source record

Source record from le.utah.gov · Legal dates not recorded

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Showing 14 of 14 provisions

Provision 14
§ 10-5-123Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping.Provision

Source excerpt

Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping. Except to the extent that the town clerk's financial duties and responsibilities are

Fund records maintained -- Pre-audit of claims and demands -- Certifications on check copy -- Bids received and advertisement records -- Time for keeping. Except to the extent that the town clerk's financial duties and responsibilities are performed by a director of finance appointed pursuant to a resolution or ordinance adopted under Subsection 10-6-157(1) , the town clerk shall: maintain the general books for each fund of the town and all subsidiary records relating to each fund, including a list of the outstanding bonds, their purpose, amount, terms, date, and place payable; and pre-audit each claim and demand against the town before it is allowed; prepare the necessary check in payment of the claim or demand; and certify on the check copy that: the claim or demand has been pre-audited and documented; the claim or demand has been directly approved by the council; the claim or demand is within the lawful debt limit of the town; and the claim or demand does not overexpend the appropriate departmental budget established by the legislative body. If a town is required by law to receive bids for purchases, construction, repairs, or any other purpose requiring the expenditure of funds, the town shall keep on file all bids received, together with proof of advertisement by publication or otherwise, for: at least three years following the letting of any contract pursuant to those bids; or three years following the first advertisement for the bids, if all bids pursuant to that advertisement are rejected.
Section 10-5-123Verify source
§ 10-5-123(1)Subsection 10-5-123(1)Provision

Source excerpt

The town clerk must keep the town’s books and records, pre-audit claims, prepare the payment check, and certify certain facts on the check copy, unless those financial duties are being performed by an appointed director of finance.

Except to the extent that the town clerk's financial duties and responsibilities are performed by a director of finance appointed pursuant to a resolution or ordinance adopted under Subsection 10-6-157(1) , the town clerk shall: maintain the general books for each fund of the town and all subsidiary records relating to each fund, including a list of the outstanding bonds, their purpose, amount, terms, date, and place payable; and pre-audit each claim and demand against the town before it is allowed; prepare the necessary check in payment of the claim or demand; and certify on the check copy that: the claim or demand has been pre-audited and documented; the claim or demand has been directly approved by the council; the claim or demand is within the lawful debt limit of the town; and the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.
Section 10-5-123(1)Verify source
§ 10-5-123(1)(a)Subsection 10-5-123(1)(a)Provision

Source excerpt

The town must maintain the general books for each fund and related subsidiary records, including details of outstanding bonds.

maintain the general books for each fund of the town and all subsidiary records relating to each fund, including a list of the outstanding bonds, their purpose, amount, terms, date, and place payable; and
Section 10-5-123(1)(a)Verify source
§ 10-5-123(1)(b)Subsection 10-5-123(1)(b)Provision

Source excerpt

An unspecified actor must pre-audit claims and demands against the town, prepare the payment check, and certify specified conditions on the check copy before payment is allowed.

pre-audit each claim and demand against the town before it is allowed; prepare the necessary check in payment of the claim or demand; and certify on the check copy that: the claim or demand has been pre-audited and documented; the claim or demand has been directly approved by the council; the claim or demand is within the lawful debt limit of the town; and the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.
Section 10-5-123(1)(b)Verify source
§ 10-5-123(1)(b)(i)Subsection 10-5-123(1)(b)(i)Provision

Source excerpt

Claims and demands must be pre-audited against the town before they are allowed.

pre-audit each claim and demand against the town before it is allowed;
Section 10-5-123(1)(b)(i)Verify source
§ 10-5-123(1)(b)(ii)Subsection 10-5-123(1)(b)(ii)Provision

Source excerpt

prepare the necessary check in payment of the claim or demand; and

prepare the necessary check in payment of the claim or demand; and
Section 10-5-123(1)(b)(ii)Verify source
§ 10-5-123(1)(b)(iii)Subsection 10-5-123(1)(b)(iii)Provision

Source excerpt

The certifier must state on the check copy that the claim or demand was pre-audited and documented, directly approved by the council, within the town’s lawful debt limit, and not over the department’s budget.

certify on the check copy that: the claim or demand has been pre-audited and documented; the claim or demand has been directly approved by the council; the claim or demand is within the lawful debt limit of the town; and the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.
Section 10-5-123(1)(b)(iii)Verify source
§ 10-5-123(1)(b)(iii)(A)Subsection 10-5-123(1)(b)(iii)(A)Provision

Source excerpt

the claim or demand has been pre-audited and documented;

the claim or demand has been pre-audited and documented;
Section 10-5-123(1)(b)(iii)(A)Verify source
§ 10-5-123(1)(b)(iii)(B)Subsection 10-5-123(1)(b)(iii)(B)Provision

Source excerpt

the claim or demand has been directly approved by the council;

the claim or demand has been directly approved by the council;
Section 10-5-123(1)(b)(iii)(B)Verify source
§ 10-5-123(1)(b)(iii)(C)Subsection 10-5-123(1)(b)(iii)(C)Provision

Source excerpt

the claim or demand is within the lawful debt limit of the town; and

the claim or demand is within the lawful debt limit of the town; and
Section 10-5-123(1)(b)(iii)(C)Verify source
§ 10-5-123(1)(b)(iii)(D)Subsection 10-5-123(1)(b)(iii)(D)Provision

Source excerpt

the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.

the claim or demand does not overexpend the appropriate departmental budget established by the legislative body.
Section 10-5-123(1)(b)(iii)(D)Verify source
§ 10-5-123(2)Subsection 10-5-123(2)Provision

Source excerpt

A town required to receive bids must keep all bids and proof of advertisement on file for at least three years.

If a town is required by law to receive bids for purchases, construction, repairs, or any other purpose requiring the expenditure of funds, the town shall keep on file all bids received, together with proof of advertisement by publication or otherwise, for: at least three years following the letting of any contract pursuant to those bids; or three years following the first advertisement for the bids, if all bids pursuant to that advertisement are rejected.
Section 10-5-123(2)Verify source
§ 10-5-123(2)(a)Subsection 10-5-123(2)(a)Provision

Source excerpt

A referenced period is at least three years after a contract is let under the bids.

at least three years following the letting of any contract pursuant to those bids; or
Section 10-5-123(2)(a)Verify source
§ 10-5-123(2)(b)Subsection 10-5-123(2)(b)Provision

Source excerpt

A three-year period runs from the first advertisement for the bids, if all bids from that advertisement are rejected.

three years following the first advertisement for the bids, if all bids pursuant to that advertisement are rejected.
Section 10-5-123(2)(b)Verify source

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