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Zambia Statutory instrument

Zambia legislation

Access to Information (General) Regulations, 2025

These Regulations may be cited as the Access to Short title Information (General) Regulations, 2025. This section defines three terms for the Regulations, unless the context otherwise requires. A…

access requestadministrative compliancecontact detailscopying feesdefinitionsdocument format requestsdocument reproductionfeesformat conversionformsinformation disclosureinformation requestsnotice handlingnotice of decisionrecord requestsrecordsrecords accessrequest for informationrequest formsrequest handling
Jurisdiction
Zambia
Structure
19 provisions
Citation
SI 56 of 2025
Dates
As at 29 Aug 2025
More statute details
Dates
As at 29 Aug 2025

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01

Purpose and legislative effect

“These Regulations may be cited as the Access to Short title Information (General) Regulations, 2025.”

These Regulations may be cited as the Access to Short title Information (General) Regulations, 2025. This section defines three terms for the Regulations, unless the context otherwise requires. A requester must use Form I to make an information request, and the information holder must help, acknowledge the request within three working days, and handle certain oral requests in writing. An information holder must tell the requester in Form II if the requested information cannot be found or does not exist after reasonable steps to find it. An information holder must provide information to a requester when a request is made under regulation 3. The requester may then ask for the information in another form, but a fee applies.

02

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Contents of information or document

If a person cannot read, view, or listen to the record because of a disability, they must state the disability and say which form of the record is needed.

Section 4

5

162.5 75 50 C. MWEETWA, Minister of Information and Media Lusaka 20th August, 2025 [MIM.64/9/2] 610

Section 162

04

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Source record from zambialii.org · As at 29 Aug 2025

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Showing 19 of 19 provisions

Provision 18Short title
§ 1These Regulations may be cited as the Access toShort title

These Regulations may be cited as the Access to Short title Information (General) Regulations, 2025.

1. These Regulations may be cited as the Access to Short title Information (General) Regulations, 2025.
Section 1Verify source
§ 2In these Regulations, unless the context otherwise requiresProvision

This section defines three terms for the Regulations, unless the context otherwise requires.

2. In these Regulations, unless the context otherwise requires– “electronic” has the meaning assigned to the word in the Electronic Communications and Transactions Act; “information holder” has the meaning assigned to the words Act No. 4 of 2021 in the Act; and “requester” has the meaning assigned to the word in the Act
Section 2Verify source
§ 3(1) A requester shall make a request for information to anProvision

A requester must use Form I to make an information request, and the information holder must help, acknowledge the request within three working days, and handle certain oral requests in writing.

3. (1) A requester shall make a request for information to an information holder in Form I set out in the First Schedule. (2) The Form referred to under subregulation (1) may be– (a) accessed electronically or physically from an information Request to access information holder; and (b) submitted electronically or physically by a requester to an information holder. (3) An information holder shall, where the request under subregulation (1) does not contain a sufficient description of the Copies of this Statutory Instrument can be obtained from the Government Printer, P.O. Box 30136, 10101 Lusaka. Price K16.00 each. 604 Statutory Instruments 29th August, 2025 information requested, request a requester, in writing, to provide further information to enable an information officer to facilitate disclosure of the information. (4) An information holder shall, where the requester is unable to provide further information in accordance with subregulation (3), render reasonable assistance to the requester to facilitate disclosure of the information. (5) An information holder shall, where a requester makes a request orally in accordance with section 10 (3) of the Act, reduce the request, in writing, in Form I set out in the First Schedule . (6) An information holder shall on receipt of a request under subregulation (1) or (5), acknowledge receipt of the request, in writing, within three working days from the date the request is received. (7) A requester shall not pay a fee for a request under sub- regulation (1). (8) Despite subregulation (7), a requester shall pay a fee set out in the Second Schedule for a request made under this section where the information is required by the requester in duplicate, translation or transcription form.
Section 3Verify source
§ 4(1) An information holder shall, where the informationProvision

An information holder must tell the requester in Form II if the requested information cannot be found or does not exist after reasonable steps to find it.

4. (1) An information holder shall, where the information requested under regulation 3 cannot be found or does not exist and an information holder has taken reasonable steps to find that information, inform the requester in Form II set out in the First Schedule. (2) An information holder may submit the Form referred to under subregulation (1) to the requester electronically, physically or by post. Unavailable information Format of information
Section 4Verify source

Part

Schedule.

§ 5(1) An information holder shall, on a request for informationProvision

An information holder must provide information to a requester when a request is made under regulation 3. The requester may then ask for the information in another form, but a fee applies.

5. (1) An information holder shall, on a request for information made under regulation 3, provide information to the requester in accordance with section 18 of the Act. (2) A requester may, on receipt of the information under subregulation (1), request the information holder to provide the information in another form on payment of a fee. 29th August, 2025 Statutory Instruments 605 (3) The fee payable under subregulation (2) shall be determined by the information holder to facilitate the information in the form requested under subregulation (2).
Section 5Verify source
§ 6The fees set out in the Second Schedule are payable forProvision

Fees listed in the Second Schedule must be paid for the matters listed in that Schedule.

6. The fees set out in the Second Schedule are payable for Fees the matters specified in that Schedule. 606 Statutory Instruments 29th August, 2025 FIRST SCHEDULE (Regulations 3 and 4) Form I (Regulation 3(1) and (5)) The Access to Information Act, 2023 (Act No. 24 of 2023) The Access to Information (General) Regulations, 2025 Request to Access Information (*Please use a separate form for each document requested) (*This form should be filled in triplicate) Serial No: Ref No:
Section 6Verify source
§ 1Name of information holder………………………………………………………Provision

State the name of the institution from which access to information is being requested.

1. Name of information holder………………………………………………………. (*Please state the name of the institution from which you are requesting access to information)
Section 1Verify source
§ 2Particulars of requester*Provision

The requester must provide personal details and a correspondence address on the form.

2. Particulars of requester* (*Please indicate) (a) Details of the person requesting to access information, (b) the address to which correspondence related to your request should be sent) Full Name:…………………………………………………………………………………….. Identity Number (NRC No./Passport No./Driver’s Licence No.):………………………………….. Postal/Physical Address:…………………………………………………………………… Mobile phone/Telephone No:……………………………………………………………… E-mail Address:……………………………………………………………………………….
Section 2Verify source
§ 3Description of information requested*Provision

When making a request, you should provide all information you have that may help process it.

3. Description of information requested* (*Kindly state all the information available to you which will assist in processing your request) (a) Name/Type of information/document (If known): ……………………… (b) Identification details (If known) (e.g File no./Reference no. e.t.c):
Section 3Verify source
§ 4Contents of information or documentProvision

If a person cannot read, view, or listen to the record because of a disability, they must state the disability and say which form of the record is needed.

4. Contents of information or document ……………………………………………………………………………………………………………………………………… (Give description of the information or document or relevant part of the information or document provide as much detail as possible) 29th August, 2025 Statutory Instruments 607 If you are prevented by a disability to read, view or listen to the record in the manner provided for in 1 to 4 below, state your disability and indicate in which form the record is required Disability: Form in which information is required: ……………………………..…………………………….. ………………………………………………….…………… ……………………………………….……………………… ………………………………………………………. …………………………………………………… …………………………………………………… …………………………………………………… …………………………………………………… NOTES: (a) Compliance with your request for access in the specified form may depend on the form in which the record is available. (b) The access in the form requested may be refused in certain circumstances. Where access in the form requested is refused, you shall be informed if access shall be granted in another form. (c) The fee payable for access to the record, if any, shall be determined partly by the form in which access is requested.
Section 4Verify source
§ 1If the record is in written or printed formProvision

If the record is written or printed, mark the appropriate box with an X for either a copy of the record or inspection of the record.

1. If the record is in written or printed form: (Mark the appropriate box with an X) Copy of record* inspection of record
Section 1Verify source
§ 2If record consists of visual imagesProvision

If a record consists of visual images, use the record copy or transcript of the record.

2. If record consists of visual images (*this includes photographs, slides, video recordings, computer-generated images, sketches, etc.): view the record copy of the record* transcripti on of the record*
Section 2Verify source
§ 3If record consists of recorded words or information which can be reproduced inProvision

If a record consists of recorded words or information that can be reproduced in sound, the relevant form is an audio recording, with a transcription as the written or printed document.

3. If record consists of recorded words or information which can be reproduced in sound: Listen to the audio recording Transcription of audio recording* (*written or printed document)
Section 3Verify source
§ 4If record is held on computer or in an electronic or machine-readable formProvision

This section lists the forms a record copy or transcription may be provided in when the record is held on a computer or in electronic or machine-readable form.

4. If record is held on computer or in an electronic or machine-readable form: printed copy of record* printed copy of information derived from the record* Soft copy in computer readable form* *If you requested a copy or transcription of a record (above), do you wish the copy or transcription to be sent to you? Indicate yes/no in the box. NOTE If the record is not available in the language you prefer, access may be granted in the language in which the record is available 5
Section 4Verify source
§ 1Other……………………………………………………………………………………………Provision

The form asks the applicant to provide any other details relevant to processing the request.

1. Other…………………………………………………………………………………………… (Please state any other details that may be relevant to the processing of the request) 6
Section 1Verify source
§ 2Notice of decision regarding request for accessProvision

You must be notified in writing within seven days whether your request is approved or denied.

2. Notice of decision regarding request for access (You shall be notified within seven days in writing whether your request has been approved or denied). If you wish to be informed in any other manner, please specify the manner and provide the necessary particulars to enable compliance with your request. ………………………………………………………………………………………………………… ………………………………………………………………………………………………………… 7
Section 2Verify source
§ 3How would you prefer to be informed of the decision regarding your request for access to thenProvision

If unavailable information is later found within a reasonable time, the information holder must process the request under section 16(2).

3. How would you prefer to be informed of the decision regarding your request for access to then record? (e.g. text message, email, Whatsapp, etc.) ………………………………………………………………………………………………………… Date:………………../ ………………… 20………. Name of requester:…………………. Signature of requester:……………………………… Date:…………………… 20……….. Name of Information Officer:…………………… Signature of Information Officer:……………………………… Official Stamp 608 Statutory Instruments 29th August, 2025 Form II (Regulation 4(1) ) The Access to Information Act, 2023 (Act No. 24 of 2023) The Access to Information (General) Regulations, 2025 Notice of Unavailable Information (*This form should be filled in triplicate) Serial No: Ref No: To:…………………………………………………………………………………………… (*name and address of requester) TAKE NOTICE that the information holder has taken reasonable steps to find the information you requested from………on……day of…………….…20……………….. (*name of information holder) KINDLY TAKE NOTE that the information: (a) cannot be found ; or (b) does not exist . ADDITIONALLY, TAKE note that in the event that the information in question is subsequently found within reasonable time, the information holder shall process the request in accordance with section 16(2) of the Act. Date:…………………………20……………………. ……………………………………….. Name of Information Officer …………………………………………. Signed by/for Head of Information Holder Official Stamp 29th August, 2025 Statutory Instruments 609 SECOND SCHEDULE (Regulations 3, 5 and 6) The Access to Information (General) Regulations, 2025 PRESCRIBED FEES The following fees may apply for the processing of a request for information: No
Section 3Verify source
§ 6Section 6Provision

This section lists fee units for different kinds of copies, scans, printouts, transcriptions, and audio-record copies.

6. Item Fee unit A photocopy of an A4-size page or part of an A4-size page (black and white) A printed copy of an A4-size page or part of an A4-size page held on a computer or in electronic or machine-readable form (black and white) A copy in a computer-readable form (to be shared electronically) A scan of an A4-size page or part of an A4-size page (i) A transcription of visual images, for an A4-size page or part of an A4-size page (ii) A copy of a visual image (A4-size page in black and white) (i) A transcription of an audio record, for an A4-size page or part of an A4-size page (ii) A copy of an audio record (for every 50 MB or below)
Section 6Verify source
§ 1625Provision

162.5 75 50 C. MWEETWA, Minister of Information and Media Lusaka 20th August, 2025 [MIM.64/9/2] 610

162.5 75 50 C. MWEETWA, Minister of Information and Media Lusaka 20th August, 2025 [MIM.64/9/2] 610
Section 162Verify source

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  • 29 Aug 2025 · currentEnglish

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