[2019] KEHC 8813 (KLR)
The court held that while the doctrine of functus officio prevents it from revisiting or altering its substantive decision after judgment has been perfected, it does not bar the court from clarifying procedural matters or correcting the record where necessary. In this case, the respondent's request was limited to...
Source-derived case information.
- Citation
- [2019] KEHC 8813 (KLR)
- Parties
- Applicant: Mugambi & Co. Advocates; Respondent: Peter Wangai Kiama
- Court
- High Court
- Court Station
- High Court at Nairobi (Milimani Law Courts)
- Jurisdiction
- Kenya
- Case Number
- Miscellaneous Civil Application 310 of 2016
- Procedural Posture
- Miscellaneous Application / Post Ruling Clarification After Preliminary Objection Ruling
- Outcome
- Clarification granted; record set straight regarding movement of court file post-ruling.
- Judges
- LM Njuguna
- Legal Topics
- Functus Officio, Clarification of Ruling, Court Record Management
- Source Language
- en
Source-derived case record
Summary, issues, holding and outcome
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Parties
Mugambi & Co. Advocates
Applicant
Peter Wangai Kiama
Respondent
Procedural Posture
Miscellaneous Application / Post Ruling Clarification After Preliminary Objection Ruling
Legal Issues
- 1 Whether the court is functus officio after delivering its ruling and thus barred from clarifying procedural matters.
- 2 Whether the court can clarify the movement and availability of the court file post-ruling without revisiting the merits of the decision.
Ratio Decidendi
The court held that while the doctrine of functus officio prevents it from revisiting or altering its substantive decision after judgment has been perfected, it does not bar the court from clarifying procedural matters or correcting the record where necessary. In this case, the respondent's request was limited to clarification regarding the movement and availability of the court file after the ruling, not the merits of the decision. The court found it appropriate to set the record straight to avoid any misunderstanding or misrepresentation in related proceedings, confirming that the file left the judge's chambers on 23rd July, 2018 and was available in the registry thereafter.
Court Disposition
Clarification granted; record set straight regarding movement of court file post-ruling.
Orders
- The court clarifies that the court file left the judge's chambers on 23rd July, 2018 and was available in the registry for any party thereafter.
Full Case Text
Judgment text and source record
26 paragraphs
REPUBLIC OF KENYA
IN THE HIGH COURT OF KENYA
AT NAIROBI
MISC. CIVIL APPLICATION NO. 310 OF 2016
MUGAMBI & CO. ADVOCATES...................................................APPLICANT
VERSUS
PETER WANGAI KIAMA............................................................RESPONDENT
R U L I N G
1. This matter came up before the court on 27th June, 2016 for the hearing of the Notice of Motion and Notice of Preliminary Objection both dated 22nd July, 2016.
2. Having heard the parties on the same, this court delivered its ruling on 19th July, 2018, thereby allowing the Preliminary Objection and dismissing the Notice of Motion.
3. However, Mr. Kiama, advocate who is the respondent herein, moved the court on the 6th of February, 2019 by way of a mention and the matter was listed on the day’s causelist.
4. On the aforesaid date, Mr. Kiama in addressing the court sought a clarification as to when the court file left the judge’s chambers after delivery of the ruling. He brought the attention of the court to Civil Misc. Application No. 288 of 2018 pending before the Court of Appeal (a copy of which was availed to the court). His concern in particular was with regard to the averments made in paragraph 4 of the supporting affidavit to the said application in which the deponent, who is an advocate trading in the name of the applicant in Civil Misc. Application No. 288 of 2018, has deponed as follows:
“THAT the failure to appeal on time against the High Court’s ruling on my part is not deliberate but occasioned by a certain number of factors that were beyond my control, being that after delivery of the ruling, the Judge retreated back to the chambers with the file for the routine amendments before the ruling is released and by the time the file came out for me to access the ruling, study it and make a decision, time for lodging the appeal had since lapsed.”
5. Mr. Kiama Wangai advocate told the court that his concern was that the judge should be isolated from the heat of litigation and hence the need for clarification.
6. On his part, Mr. Mugambi (counsel for the applicant) basically contended that this court is functus officio by virtue of the ruling delivered on 19th July, 2018; that the respondent has not sought the necessary clarifications by way of a formal application and that this is a matter to be handled by the Court of Appeal.
7. Having listened to both counsels, the court wishes to point out that it is alive to the issue of functus officio that was raised by counsel for the applicant and, when the court can be said to be functus officio. In that regard, the court relies on the case of Dhanji Jadra Ramji v Commissioner of Prisons & another [2014] eKLR wherein reliance was placed on the definition of “functus officio” in Jersey Evening Post Limited v Al Thani [2002] JLR 542 at 550 that:
“A court is functus when it has performed all its duties in a particular case. The doctrine does not prevent the court from correcting clerical errors nor does it prevent a judicial change of mind even when a decision has been communicated to the parties. Proceedings are only fully concluded, and the court functus, when its judgment or order has been perfected. The purpose of the doctrine is to provide finality. Once proceedings are finally concluded, the court cannot review or alter its decision; any challenge to its ruling on adjudication must be taken to a higher court if that right is available.”
8. Having established the above, the court is of the considered view that a court of law is in no way barred from shedding light on an issue which appears uncertain, notwithstanding that the matter has been determined, especially in this case. In the present instance, the respondent is merely seeking clarification on the circumstances surrounding the whereabouts of the court file after the delivery of the ruling. In this case, the court is not prevented from giving such clarification since it does not touch on the contents of its ruling in any way. In any case, the court has perused a copy of the Motion dated 9th October, 2018 and in particular, paragraph 4 of the supporting affidavit by John Mugambi the contents of which allude to the fact that this court retained the file in its chambers for longer than was necessary and in doing so, it is deponed, the court hindered access to the ruling thus making it impossible for the applicant to lodge the appeal timeously.
9. Resultantly, it is imperative that this court sets the record straight by indicating that the court file left the judge’s chambers on 23rd July, 2018 and the relevant records will bear witness to that. The file was thus available in the registry for any party wishing to take any further action in the matter thereafter.
10. With this information, the court now hopes the record has been set straight.
Dated, Signed and Delivered at NAIROBI this 11thday ofFebruary, 2019.
L. NJUGUNA
JUDGE
In the Presence of
....................................... For the Applicant
..................................... for the Respondent